06-B Main Street Adv Bd Min 2-20-07
MINUTES OF THE REGULAR
MEETING OF THE
MAIN STREET ADVISORY BOARD
February 20, 2007
City Hall Council Chambers
107 East Kaufman Street
4:00 p.m.
A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, February 20,
2007 at 4:00 p.m., at City Hall Council Chambers. In the absence of the chairman and vice-chairman,
board member Zach Saffle was nominated to preside over the meeting by Cindy Allcorn, the motion
was seconded by Karol Lyn Moore. Motion passed unanimously.
PRESENT: Zach Saffle
Cindy Allcorn
Matthew Coyle
Karol Lyn Moore
ABSENT: Linda Knox
Drew Crawford
Pike Burkhart
Lisa House
Casey Rose
Walt Brown
Jennifer Long
Others present included Becky Semple, Director, V &CC.
Minutes
January 9,' 2007 and January 16, 2007 minutes were reviewed by board members and a motion was
made by Karol Lyn Moore to approve the minutes as prepared. Cindy Allcorn seconded and minutes
were unanimously approved.
Organization Committee Report - Beth Golden read Pike Burkhart's report to the board. Gateway
sites have been identified by TXDOT and the City of Paris. The bid process for the construction of the
signs and electrical locations should be finalized this spring with sign installation slated for this
summer. The sign committee is continuing to work on way-finding signs for Paris. Pike is
encouraging the committee to submit the project and begin work on the project prior to October 1,
2007, since funds were allocated in the 2006/2007 budget. He recommended that if the way-finding
project was not completed before October 1, 2007 that the funds be transferred to the Chamber of
Commerce and earmarked for the project.
Promotions Committee Report - Beth Golden informed the board that she had spoken with Walt
Brown prior to today's meeting. Walt shared that" Always Welcome and Chris Brown Gallery and
Art Market might want to piggy back their grand openings with the Loft Tour event. Several dates
for the Tour were discussed by the board and board members agreed May would be more
appropriate than April due to the upcoming Archery event. The Loft Tour event requires at least 6
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weeks planning and with the Archery event taking place the end of March the board felt April would
not allow enough time to properly plan or advertise the event. A tentative date of May 5th was slated
for the Loft Tour.
Design Committee - No report.
Economic Restructuring - No report.
Special Committee ASA Concession Stand - Committee chairman, Casey Rose was absent and no
report was provided. Beth Golden and Becky Semple reported that a volunteer sign up sheet was in
circulation and that 40 - 50 volunteers were need to cover parking, concessions and the souvenirs
booth. The menu for the concession stands are complete, ordering the food will take place in the next
few weeks. Lisa House volunteered to make the parking passes for the event. Volunteers will be
contacted prior the event.
Approval of 2007 Goals - Members of the advisory board reviewed the 2007 goals information.
Cindy Allcorn requested that the Market Square mural project be added to the design committee
goals. Ms. Allcorn stated the estimated project cost was approximately $7,000 and that funds were
not budgeted. She asked that we add it to our goals even if it isn't accomplished this year. Cindy
Allcorn made the motion to add the Market Square mural project to the 2007 goals, Karol Lyn Moore
seconded the motion. Motion carried unanimously. Karol Lyn Moore made a motion to accept the
2007 goals with this addition, Matthew Coyle seconded the motion. Motion carried unanimously.
Budget Handout - Main Street Manager went over the Main Street budget with advisory board
members. The budget includes funds for personnel costs, Market Square, buildings and grounds,
tuition and training, office supplies, associations and promotions. Market Square funds will be used
for refurbishing the sign and landscaping improvements. Buildings and grounds funds are allotted
for grounds maintenance and flowers. Promotions funds are used for a new website and downtown
brochures for visitors.
Requests for future agenda items
None requested.
A motion to adjourn was made by Karol Lyn Moore and seconded by Cindy Allcorn. Meeting was
adjourned at 5:15 p.m.
Approved this 20th day of March 2007.
Casey Rose, Chairman Signature
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