08-A CAD - Expenditure of Funds
CITY OF PARIS, TEXAS
CITY COUNCIL AGENDA REQUEST
MEETING DATE: I 05/1412007
DAction D Discussion Dlnformation DRefer to:
SUBMITTED BY:
I Bob Hundley
DESCRIPTION:
Presentation on CAD I Records Management for Police and Fire, Mobile Data
Transmission Network and Associated Costs and action on proposal.
BACKGROUND INFORMATION:
Staff had been directed to research and present a solution for mobile data network
along with a user friendly CAD and records management system for city
emergency services.
FISCAL AUTHORITY:
BUDGETED: Yes No X Account # Reserve Funds:
GRANT: Account #:
BOND I C 0 Account #:
Other: See attached for recommended funding
LEGAL REVIEW:
I
MANAGER'S RECOMMENDATION:
DRAFT
F:ATIORNEY\RESWORKICURREN1\CAD System Funds Res 2007
May 9, 2007
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING THE EXPENDITURE OF SEVEN HUNDRED
NINETY-FOUR THOUSAND TWO HUNDRED THIRTY-NINE DOLLARS
($794,239) FORA COMPUTER AIDED DISPATCH MOBILE DATA SYSTEM FOR
THE PARIS POLICE DEPARTMENT; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, it has come to the attention of the City Council of the City of Paris that there is a need
to update the Paris Police Department dispatch system with a computer aided dispatch mobile data system
("CAD"); and,
WHEREAS, the CAD system, as more fully described in Exhibit A attached hereto, provides a new
computer aided dispatch system, mobile data infrastructure, police records management system, fire records
management system, EMS records integration and the ability to grow as needed and includes; and,
WHEREAS, in order to finance the acquisition of the CAD System it will be necessary to transfer
funds for the new CAD system from the General Fund to the Capital Project Fund, and the same should in
all things be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the City Council of the City of Paris does hereby approve and authorize the
expenditure of funds for the Computer Aided Dispatch Mobil Data System for the Paris Police Department,
the Paris Fire Department and the EMS Department in the amount of$794,239.00.
Section 3. That the transfer of funds for the new CAD system from the General Fund to Capital
Project Funds be, and is hereby approved.
Section 4. That the City Manager, be and hereby is authorized to execute any and all documents
necessary to effectuate the purchase of installation of the CAD System.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of May, 2007.
Richard Manning, Mayor
Computer Aided Dispatch / Mobile Data
Computer
Software
Number Cost Each Extended Cost
Computer Information Systems CAD 1 $425,901 $425,901
Citrix Server and Client License 15 $280 $4,200
Crystal Reports License 1 $464 $464
Acronis Backup/Restore License 4 $750 $3,000
Firehouse Mgmt Server License 1 $28,000 $28,000
Symantec Antivirus License 29 $32 $928
OS - Microsoft Enterprise (Settleup)
Server 2003 4 $661 $2,644
SQL Server 1 $736 $736
Core CAL (OS, Exchange, SQL, Server) 25 $503 $12,575
Software Subtotal $478,448
Computer
Hardware
Primary Server - Dell Poweredge Server
w/Gold Support and Spare HD 1 $9,300 $9,300
Support Servers - Dell Poweredge Server
w/Gold Support and Spare HD 3 $6,300 $18,900
EMC 3.5 Tb SAN, Spare HD w/Brocade Fiber
Channel Switch 1 $11,600 $11,600
Server Rack w/Fans 1 $2,000 $2,000
3 Com Switch w/4 Copper GBIC 1 $1,700 $1,700
Dell Latitude 131 Laptop (Includes Spare) w 3
yr Gold Support 15 $1 ,320 $19,800
Vehicle Laptop Mounts (Includes Spare) 15 $300 $4,500
Fiber/Copper Cabling; Misc Parts $750
Vehicle UPS Charge Guards 25 $90 $2,250
Computer Hardware Subtotal $70,800
Mobile
Data
MDS Mercury 900 Mhz Data Radio w/AVL
and installation 1 $159,063 $159,063
Netmotion Software License/Installation
Coverage Analysis/RF Study/ Project
Management
MDS Validation, Engineering & Travel
MDS Mercury 900 Mhz Access Point 5
Motorola 49400 PTP 4.9 Ghz Backhaul 3 $7,500 $22,500
Upgrade/Stabilization of Towers $1,000
New Cabling (WEWT & PO) $1,600
Electrical Work (AW,EEWT, DPS,WEWT) $2,000
Power Cyclers/Switches 3 $350 $1,050
Backup 2.4 Ghz Radios (FS1 to DPS, PO to
EEWT, CH to AW) 3 $500 $1 ,500
Mobile Data Subtotal $188,713
L
Project Subtotal $737,961
Contingency (6% of Total Project) $44,278
Proiect Management $12,000
Project Total $794,239
EXHIBIT .A-
City of Paris Texas
Computer Aided Dispatch - Mobile Data
Wireless Network Infrastructure Project
May 14, 2007
Objectives for Staff
· New Computer Aided Dispatch
· Mobile Data Infrastructure
· Police Records Management System
· Fire Records Management System
· EMS Records Integration
· Ability to Grow as needed
· Reliable
· Up to Date, Supportable
· User Friendly
5/8/2007
1
"'Fifth Third Bank
\LJ~1 ' . ~lc<l:"
!'.1fI' 1'- Ii' ;'le leP,,1 :u",',r.
:\I:(I:Llin ..\ss:<I.'.nl (.hl.:1R....c. Hun,J,n
~. i ! H...d.H I', S I: :'L I
;':11 j', 11.'\,:''':'. :'-tf..H .~II.2:~
I ;,'''1' L'I I.,,: I.
\'. :~IC 11.:..;.1("..,1 iiI 1Il.1 l,I';;;tnn"l:r ( ...'1,/'I,'f.: j',"il',".,"'!ltJ!, "1 .)l....'....~jl..,'r ';JI.~J... ,1,/,11",-,'1'.. I :HT", ptlh ,;,}u:!:, >'I.JU
tlT!.l'.,;'t)' ;Iffl.I'T:~Jllll~1 'li'.':"I..tHI~~ U1(" (;.II1....~.~ll.. '" ':"'.2nkln.;.~ hr;'I'1 y 1", J:"l:"t.:::.t >"-11) 1".1 ~i~~l":~''''in~ l':'1("lr 111Wn;"',d
IL:-,tltill':'~"" .lr.J iI';-II:lj ffl :",:'r~t::'.Tlr.
"'1... .',ynr'ln\' flC:', :11.Jix.,ll'IlO".l. '.lILI: c\:''1:Il.'IJI( .L.,.....IlI:~,l1 F.j'h"'h:;~ It-HI;" ,i"I-_~ t'il-.;'" Illl' ,1.I.1":,r..:..
,I ;,,"'.l:Ih :II.l,1l1,Ln ..J n .~'. n ,I~C ha lJ n;.. T d I~ 1.:'\';;1 ~,'''(' ~I f:.I'.I~1 r I J n,~O: Th,' ;;';','1'"'''' ha \ t" ';,;';"-:1 11t.:~: ...t' J.....
1""1... ,..' ',':;:11 .1l'II\I:1 [.,' m'" ~~l,m Ie,!.!._' i':ll' ...,...mr..l'!', rmpk.y,~... :,,;I,,',;.!.l t;I.\C'~ .Irl~ ..1\\;\...., filC'.j on ,'(h!dd.'.
\111;1__: f.l~lI:;:..L:',:;"'I~" h:., 1lar~' (.:\'~lr;!n'" t \,:r....i;. ~Ilt' '..:.'\t'U :~hL..tc IJ.I:g(' I hl" i..~..~:n"i.1CY ;1)'';11 rr:..:rnl,~lL;' J ;-.1\
";0 n,' !lill' ,i1 ,":.1.1 .Jlll':: !'~II~.. jIU"':"~ 'hl' :11:,' ':1.1'. fin' I'W.I' !l'a:.! ""1 t/:;; I,\~.I '.'1;,':1': :,':,1:, II...,.~;d 1:11
'....1'11';':1.. L.1~ <t'" ,:,...c1kl.'; ,,,.1]1 ~:.rn"l' .... oIt. '.I:"
11.: '."n'!];!I". ;"l',.,.1" 11: 1'1,1 ,>"ll (1,-.1\0.:1 n:.lln~al:l~ j7_:lSUIUI',..,n1LI:b \\111'. r,nh Ifnl,l ft.:.lll \'Iih t..,)';III',",
~n th." in'." "P. ng~H::"' LIJ',ll.::
II" ','11.. :I;.i', ..: .";.1(" 1.1,11,,,1111:1:. ::'1 rt~q',ljP'" ::;:"iiflllllllall~Ir.,II1:..~II'I:1 :)I~ (:,'I..'.'h'r,.." I'I;f".I',"i,jfld," ",",;1.'1.." p:':a..I,.' J;tc....,
',II'''' !1l1lJlr\ h' "1I'~ ;lnl.lltlu~l I '.\Ii~ bt: ph'..l'..,:-d tn prn"'hf.:" 1111,1.;..ln. '.\'hJ:t.:\I,."l ~1-;~:~I.:~lll'(' I &. ~tn
,/'/ '/
(.~/:. -~-y--
',j..::. "-, .,..f~
" ..:.--' /((. / ,/
Li-, . I /.
,lldl;'!':. I ~. j):"il"
\'" ..'1: Pf"..,~;1 rr al~-.l K~.:.; lona I \Lt:l~h'('f
j!at";I!1lo."j. l~;.:-\'('hip:ni..lt: t'I~!'J~:
hltil rIlllJ l\;I'I'.. ('IL..!:'
! I,"': WI'''! OJ..!:'.!'
"1 k, Ill.nul' 1,1"" .1
:...jC_,)(,"7 =,'1111,::0,1. ::.t;..l