2007-056 RES-Awarding a Contract with G&K Services for Furnishing and servicing employee uniforms for vaious city departmentRESOLUTION N0. 2007-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, AWARDING A CONTRACT WITH G&K SERVICES FOR
FURNISHING AND SERVICING EMPLOYEE UNIFORMS FOR VARIOUS
CITY DEPARTMENTS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the city of Paris is a member of BuyBoard, an online cooperative purchasing
program created by the Texas Association of School Boards; and,
WHEREAS, as a member of BuyBoard, the City may purchase products and services
which have already been competitively bid through BuyBoard and which satisfy all state
purchasing requirements; and,
WHEREAS, the City desires to enter into a three year contract with G&K Services to
provide uniforms to various City departments, a copy of the contract is attached hereto as
Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the proposal by G&K Services, upon the terms and conditions shown
on the contract attached hereto as Exhibit A, is hereby accepted and let conditioned upon said
uniforms meeting all of the terms and specifications included in the contract.
Section 3. That the Mayor of the City of Paris be, and he is hereby, authorized and
directed to execute, on behalf of the City of Paris, the contract with G&K Services for
furnishing and servicing employee uniforms for various City Departments, upon the terms and
conditions and in a form substantially similar to the contract form attached hereto as Exhibit
«A,~
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of May, 2007.
ATTEST:
nice Ellis, City Clerk
APPROVED ORM:
W. Kent McIlyar, City Attorney
,-- -.~'' AGREEMENT FOR SUPPLY OF G8~K SERVICES
~' G&K Services ° ' ~ ~ -
-;
603 Airline Drive ~ >`~. ~ f ~'~ `-~'` ~~"~~ . ° ~' ~,~ :i
® Coppell, TX 75019
G&K SERVICES
This Agreement, including the terms below, on the reverse, and on any attached written addenda and any added verbally as described below, all of which are incorporated
by this reference, ("Agreement") is entered into between Customer and G&K Services ("G&K"), as of the Effective Date. Customer and Effective Date are identified below.
1. G&K Agrees With Customer:
• To provide services ("Services")and merchandise ("Merchandise") listed on any attached Addenda, or added verbally or in a separate writing by Customer.
• To provide G&K Service Guarantees:
o G&K will deliver all Merchandise to Customer, picked-up by G&K on a regularly scheduled delivery day, by the next scheduled delivery day;
o G&K will clean all Merchandise using high standards in laundering methods;
o G&K will inspect, repair and deliver to Customer, on the next scheduled delivery day, all Merchandise needing repair that can reasonably be repaired;
o G&K will deliver to Customer all Merchandise in a clean and useable condition on the next scheduled delivery day;
o G&K will deliver to Customer, on the next regularly scheduled delivery day, replacement or additional uniforms ordered of a similar size and color as those
in service at Customer, provided G&K receives the order on a regular delivery day;
o G&K will replace worn-out Merchandise on the next regularly scheduled delivery day with Merchandise meeting G&K's high quality standards, at no
additional charge to Customer except for Merchandise damaged or lost and except for charges for preparation, nametags or emblems, and embroidery;
• To issue a credit to Customer's account equal to the weekly charge for the item of Merchandise affected, to the extent G&K Service Guarantees are unmet.
• To review with Customer its account for Services and Merchandise as needed or upon request.
• To remain committed to meeting or exceeding Customer's needs, and to respond to any Customer service request or concern within 48 business hours after receipt
by a G&K representative.
If G&K materially fails to provide Services or Merchandise required under this Agreement, Customer will deliver written details of the failure to the G&K office serving
Customer, and G&K then has 60 days to correct it. The failure will be considered corrected unless within 10 days after this sixty-day period Customer delivers to the G&K
facility serving Customer a second written notice showing the failure is continuing. If this Agreement then is cancelled, Customer will pay G&K all amounts then due, return
all rental items to G&K in good and usable condition, and pay the replacement value for all lost, damaged andlor unreturned rental items.
2. Customer Agrees With G&K:
• Customer has no commitment to any other company for Services or Merchandise described in or otherwise covered under this Agreement, the individual signing
for Customer is authorized to enter into this Agreement on Customer's behalf, and this Agreement, when signed on behalf of Customer will constitute a legal binding
obligation of Customer, enforceable against Customer;
• To order from G&K all its requirements for the type of Merchandise and Services covered under this Agreement during the time this Agreement is in effect;
• To pay the fees for all Merchandise and SeNices supplied by G&K under this Agreement, based on 52 weeks per year of service, as follows:
o In cash on the regular delivery day or, if G&K has approved credit for Customer, within 10 days after the date of each invoice delivered; provided that G&K may,
at any time, convert any account to a cash on delivery basis;
:~~ Arm -mcre sto~e~reater-ef-5°,6-oue~~tst' ~ ' - - ~ ~
increases. ercNar~lise,.ar~-~tuires.oar~aa~aot
o All charges shown on G&K invoices for additional items, such as additional orders for Merchandise and Service, charges for any r~tel~gs, enataleeas,
embroidery, seasonal changeovers, exchanges, outsizes, automatic replacement, Image Guard program, special services programs; taus, replacement values
for Merchandise lost or damaged (ordinary wear and tear excepted) while in possession of Customer, and charges for•e+nYental and-ener~.y costs (seru~e
~} ." osts will be used to he1A~iZ?Y ~~?rini..~.-~-f~ii.^%t~iatia9.c~ts~ting to ~ f
a .-
~~"` '~ rev ~ ~ ,
o At any time while this Agreement is in effect, a minimum of 75% of the average weekly fees invoiced by G&K to Customer during (a) the first 8 week period
under this Agreement, or (b) any lesser period from commencement of this Agreement if Customer has not yet had 8 weeks of weekly invoices;
o A monthly service charge on all past due amounts equal to the lesser of 18°/° per annum or the highest rate permitted bylaw; and
o G&K's then current replacement values for all embroidered or permanently embellished, non-standard andlor unreturned Merchandise provided to Customer by
G&K under this Agreement at the time this Agreement expires or is terminated for any reason.
• To notify G&K in advance of service of anything that may pose a health or environmental hazard, as for example Merchandise containing lead or blood borne pathogens,
except as approved in advance'by G&K in writing;
• To be responsible for and hold G&K harmless from any claim arising from use of the Merchandise by Customer; and
• To take whatever steps are necessary to assign this Agreement to any successor to Customer if Customer or Customer's business, assets or capital stock is sold or
taken over by another party, and to notify G&K in writing of any assignment.
3. Term; Renewal: Early Termination. ~~ .~~"
• This Agreement takes effect as of the Effective Date and continues for the term of~4months ("Initial Term") from the later of (a) the Effective Date or (b) the date G&K
first delivers Merchandise to Customer, arad~ee-repews.au#omaticatiy.a~~eas4y-for- ~ ("Renewal Term"), unless either
party gives the other party written notice of non-re~newa~l at least 90 days but no more than 0 days, p~rior~toyexpiration of the Initial Term or any Renewal Term.
~ RMS ONDITIC+NS~C±N TH~RSE SIDE~~IS AGREEMCV~ NYhAT~TA~GNEQ ADDEN~A PART OF THIS AGREEMENT,
THIS AGREEMENT IS NOT BINDING ON G&K UNTIL SIGNED BY G&K MANAGEMENT BELOW.
Customer Name ~~ ~~ `Y>~^ ~~k ~ ~ G&K SERVICES
Address
Sales Signature
",
~~( Accepted By Printed Name and Title~~~~~'~~ ~ .~~ r) ~f~1 f~~~`~~
r ~..
~~ Name and Title (printed) Management Signature
I
SERVICE AGREEMENT
~~~~ ~~~
A~~EI~®~ T ~~~~ q~~~~s~~~T ~ l o ~ 3~9
® COMPANY NAME (Customer) n
G&K SERVICES `'t~ ~~K~s
G&K Servic~a
603 Airline Drlve
CopP@II, TX 75019 PHONE NUMBER
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ITEM NUMBER OF INVENTORY PER CHARGE PER
PERSONSIQTY. PERSONIITEM CHANGEIITEM SERVICE
fRE4UENCY CURRENT UNIT REPLACEMENT
OR LOSSlDAMAGE VALUE
DESCRIPTION
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CHARGE'
i 'Prep
*Nametag "~"`
'Emblem .-....
`Embroidery ~,'~'
'Changeovers .---.--
*Exchanaes ^----''
CHARGE'
*Outsizes .~--~-''
"Special Cuts ~"'
*Auto Replacement `~i
*Environmental Charge .---
*Energy Charge --~•~..--~
*Image Guard
~ Invoice Minimum 75% ~ _J
Customer and G&K agree that MerchandiselService Items listed above shall be governed by the provisions of the
Service Agreement between Customer and G&K, which provisions are incorporated by reference into this Addendum.
Customer Name ~ ' ~~ ~ ~«~ G&K SERVICES
Sales Si nature ~~~~~~
Address g
~ ~
y Accepted By Printed Name and Title ! ' ~ ~ ~~~'"~
r Management Signature
~ Name and Title (printed)
G&K SERVICES
City of Paris
Attention: John Brunson
Rental Uniform Program
Dear Mr. Brunson,
G&K is an approved vendor for the Texas Buy Board. G&K will enroll the City of Paris into the Texas Buy
Board Program. By enrolling the City of Paris on the Texas Buy Board Program the City may bypass the
bid process since G&K was awarded the bid for uniforms on the Texas Buy Board. The pricing and terms
will remain the same as they are currently. The renewal term will be for 36 months with no price increases
for the term of agreement. Upgrades will continue to be done on an as needed basis.
. At G&K our commitment to quality goes beyond just words. We have set very demanding standards to
meet the needs of all our customers. We guarantee that our products and services will meet these quality
standards -the first time and every time. We, at G&K, Services are dedicated to servicing your needs so
that you may focus on your business. I have enclosed the following:
Once again let me thank you for the opportunity to submit this proposal. If you have any questions please
do not hesitate to call me at (800)-259-1895 or (903)-452-2271.
Sincerely,
Patrick Cunneen,
Major Account Executive
1204 Cherokee Trace
White Oak, TX 75693
903.297.1894
903.297.2781 (Fax}
800.259.1895 (Toll Free)
gkservices.com