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07-A Texas Main Street Program CITY OF PARIS, TEXAS CITY COUNCIL AGENDA REQUEST MEETING DATE: I June 11, 2007 . Action D Discussion D Information D Refer to: SUBMITTED BY: Lisa A. Wright, Director of Community Development DESCRIPTION: Consideration of and action on a resolution approving and authorizing a letter of agreement by and between the City of Paris and the Texas Historical Commission to qualify the City for eligibility to continue to participate as a sustaining city in the Texas Main Street Program. BACKGROUND INFORMATION: The City of Paris has been a participant in the Texas Main Street Program since 1997 (previously from 1984-1988). In order to continue participation in this program, it is necessary that the City execute a Letter of Agreement annually with the Texas Historical Commission wherein it agrees to maintain a certain level of service related to the Main Street Program and participate in various State programs each year. FISCAL AUTHORITY: BUDGETED: Yes Account #: 01-0311-40-01 GRANT: Account #: BOND I C 0 Account #: Other: See attached for recommended funding LEGAL REVIEW: MANAGER'S RECOMMENDATION: DRAFT fattomeylreswork\current\Texas Main St Program Res 2007 June 5, 2007 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE TEXAS HISTORICAL COMMISSION TO QUALIFY THE CITY FOR ELIGIBILITY TO CONTINUE TO PARTICIPATE AS A SUSTAINING CITY IN THE TEXAS MAIN STREET PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City of Paris has been extended the opportunity to continue to participate as a sustaining city in the Texas Main Street Program; and, WHEREAS, in order to continue to participate in said program, the City is required to enter into a Letter of Agreement with the Texas Historical Commission which represents a commitment on the part of the City to continue as a sustaining city; and, WHEREAS, the aforesaid commitment contains mutual obligations on the part of the City and the Texas Historical Commission incident to said designation; and, WHEREAS, the City Council desires to accept said offer of official designation and to continue to participate in the aforesaid program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the Interim City Manager be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, and the City Clerk to attest to a Letter of Agreement, a copy of which is attached hereto as Exhibit A and for all purposes incorporated herein, by and between the City of Paris and the Texas Historical Commission to authorize the City to continue as a sustaining city in the Texas Main Street Program. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 11 th day of June, 2007. W. C. Strathem, Mayor Pro Tern ATTEST: Janice Ellis, City Clerk TEXAS HISTORICAL COMMISSION RICK PERRY, GOVERNOR JOHN L. NAU, III, CHAIRMAN f. LA WERENCE OAKS, EXECUTIVE DIRECTOR The State Agency for Historic Preservation LETTER OF AGREEMENT The city of Paris has the opportunity to participate in the Texas Main Street Program at the sustaining level. This Letter of Agreement represents your commitment to continue as an official Main Street city at the sustaining level for 2007. I. The following is a list of services your community will receive as a Main Street city at the sustaining l~el: . A. Securing a Main Street Manager Should a replacement manager be needed, resumes of screened, qualified applicants will be provided to the city manager by request. B. Program Manager Training Specialists in the areas of organization, design, promotion and economic restructuring will provide training to local Main Street managers. The Texas Historical Commission (THC) shall provide five training opportunities. As an official Main Street city at the sustaining level you agree to send your Main Street manager to at least two of these training sessions each year: 1. Basic Training and Continuing Education and Development or Continuing Education and Development (January/February); 2. Texas Historical Commission Annual Conference in the spring; 3. Texas Downtown Association Mid-year Workshop in the spring; 4. Main Street Summer Workshop; and 5. Texas Downtown Association / Main Street Annual Conference (fall). 6. Another training opportunity is National Main Streets Conference in the spring. If a replacement manager who has not attended Main Street training is hired in a sustaining Main Street City, the Main Street manager will be required to attend the Texas Main Street Basic Training and Continuing Education and Development in January and February. A stipend for this training will be charged to the sustaining city. C. Main Street Program Network Main Street Matters, the Main Street electronic newsletter is sent each month to all Texas Main Street Cities. In addition, the Main Street manager is subscribed to the Main Street listserv, an email network available only to Texas Main Street cities. D. Service/On-site visits Upon request, on-site staff visits will be made by appointment during the year to the city of Paris. The type of assistance that may be requested includes strategic planning, board training, economic development, design and merchandising assistance. II. Responsibilities of the city of Paris: A. The city of Paris is, in turn, expected to commit to and adopt the Main Street strategy, as developed by the Texas Main Street Center of the THC and the National Main Street Center, which consists of the following ten criteria: 1'.0. BOX 12276 . AlISTIN, TX 7H711.2276 . 512/463.6100 . FAX 512/475-4872 . TDD 1.H00/735.29H9 www.thc.stalc.tx.US EXHIBIT A Letter of Agreement - 2005 Paris - Page 2 1. Broad-based public support for the commercial district revitalization process, with strong support from both public and private sectors. By involving a broad range of interests and perspectives in the revitalization process, the Main Street Program leverages the community's collective skills and resources to maximum advantage. The goal is for all sectors to understand and be philosophically committed to the revitalization process and commit maximum resources possible to achieve commercial district revitalization. 2. Vision and mission statements relevant to community conditions and to the local Main Street program's organizational stage. A mission statement crystallizes the program's sense of purpose and overall direction. A vision statement communicates the organization's long- term hopes and intentions for the commercial district. 3. Comprehensive Main Street work plan. Provides detailed blueprint for activities, reinforcing program's accountability and providing measurable objectives by which program can track progress. 4. Historic preservation ethic. Historic preservation involves not only the process of rehabilitating, restoring or renovating older commercial buildings, but also the process of adopting planning and land use policies which encourage full use of existing commercial centers before new development takes place, and removing the regulatory and other barriers which sometimes make it difficult to attract investment to historic commercial districts. 5. Active board of directors and committees. The direct involvement of an active board of directors and committees is key to changing the community's attitude about its commercial district. The Main Street manager is responsible for facilitating volunteers, not for single- handedly revitalizing the commercial district. 6. Adequate operating budget. To be successful, a Main Street Program must have the financial resources necessary to carry out its work plan. The size of a program's budget will change as the program matures, and is likely to vary according to regional economic differences and community size. 7. Paid, professional program manager. Coordinating a successful program requires a trained, professional full-time staff person. The most successful program managers are those who are good communicators, good volunteer motivators and possess good organizational and management skills, which keep the program's many activities moving forward on schedule and within budget. 8. Program of ongoing training for staff and volunteers. Both staff and volunteers need different skills in different phases of the revitalization process, and as staff and volunteer turnover occurs, they will need basic Main Street training. Participants also should stay current on issues affecting commercial districts as well as new revitalization techniques and models. (Training requirements are outlined in l.B.) 9. Reporting of key statistics. Tracking statistics, such as reinvestment, job and business creation, provides a tangible measurement of the local Main Street program's progress and is crucial to garnering financial and programmatic support for the effort. Statistics must be collected on a regular, ongoing basis. As a Main Street city at the sustaining level, the Main Street manager for the city of Paris will submit monthly reports by the 10th of the following month. Quarterly reinvestment figures will be submitted by the lOth of the month following the end of each quarter. A Ten Criteria report submitted to the Texas Main Street Center will also be required annually. Letters of Agreement will not be renewed without receipt ofthe Ten Criteria report. The Ten Criteria report is required for eligibility as a Main Street city. 10. Current member of the National Main Street Network. Participation in the National Main Street Network connects local programs to their counterparts throughout the nation, providing them with valuable information resources. Membership in the National Main Street Network is required in order to receive national recognition through the National Main Center. B. Design Information. The most effective local programs keep continually abreast of activity and potential activity impacting the physical character of the Main Street district involving historic buildings, new construction, public spaces and infrastructure. For all projects, the local program r Letter of Agreem:nl- 2005 Pari. - Page 3 should consult with and keep the THe Main Street Design staff involved during the process. The National Trust for Historic Preservation owns the trademark for the phrase "Main Street" as it applies to programs involved in the revitalization of older, traditional and historic commercial districts. The Trust allows local, regional, state and some national organizations involved in the revitalization of these commercial districts to use the name "Main Street" to describe their programs (consult the National Main Street Center for complete details on these guidelines). If at some point a city ceases to participate in the Main Street Program, it may no longer continue use of the "Main Street" phrase. The city of Paris is accepting status as a Texas Main Street City at the sustaining level with the understanding and agreement the Main Street approach will be applied in the local downtown revitalization program for the period, January 1, 2007 through December 31,2007. The appropriate stipend is due by February 15, 2007. The Texas Main Street Center and the city of Paris's relationship described above is hereby agreed to by the undersigned: June 11. 2007 Date Ernest R. Clark, Interim City Manager @~F+ Debra Farst State Coordinator Texas Main Street Program J~-;;PJ-Ob Date F. Lawerence Oaks Executive Director Texas Historical Commission Date r' .