07-E Certified Local Government Grant
CITY OF PARIS, TEXAS
CITY COUNCIL AGENDA REQUEST
MEE11NGDA1E: I June 25,2007
. Action 0 Discussion
o Information
o Refer to:
SUBMITTED BY:
Lisa A. Wright, Director of Community Development
DESCRIPTION:
Consideration of and action on a resolution accepting a grant award from the Texas
Historical Commission, Certified Local Government Division, for a Certified Local
Government (CLG) Grant for Phase III of the Updated Historic Resource Survey of the
City of Paris as it relates to industrial properties and accepting the proposal of
ARCHITEXAS for completion of said Phase III and authorizing the execution of a
professional services agreement.
BACKGROUND INFORMATION:
The City of Paris has been awarded two (2) prior CLG grants from the Texas Historical
Commission to fund a comprehensive update to the "Architectural and Historic Resource
Survey of Paris, Texas," which was completed in August 1985. Phases I and II, which
relate to commercial and residential properties, have been completed by ARCHITEXAS,
and the City has now been awarded an additional grant to fund Phase III, which relates
solely to industrial properties. Although the City has been awarded $15,000 for the
project, ARCHITEXAS has advised that it can complete Phase III for $6,000 plus
reimbursable expenses. The project will be completed within sixty (60) days of notice
to commence work.
FISCAL AUTHORITY:
BUDGETED: YES Account #:
GRANT: CLG Account #:01-0351-40-00
BOND I C 0 Account #:
Other: See attached for recommended funding
LEGAL REVIEW:
MANAGER'S RECOMMENDATION:
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DRAFT
F:ATTORNEY\RESWORK\CURRENT\CIG Grant Res
June 18, 2007
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING A GRANT AWARD FROM THE TEXAS
HISTORICAL COMMISSION, CERTIFIED LOCAL GOVERNMENT
DIVISION, FORA CERTIFIED LOCAL GOVERNMENT (CLG) GRANT IN
THE AMOUNT OF $15,000 FOR PHASE III OF THE UPDATED HISTORIC
RESOURCE SURVEY OF THE CITY OF PARIS AS IT RELATES TO
INDUSTRIAL PROPERTIES; ACCEPTING THE PROPOSAL OF
ARCHITEXAS FOR COMPLETION OF SAID PHASE III SURVEY AND
AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Paris Historic Preservation Commission has previously
recommended to the City Council of the City of Paris that grant applications be submitted to the
Texas Historical Commission seeking grant assistance to perform an updated survey of historic
resources within the city of Paris; and,
WHEREAS, the Texas Historical Commission did heretofore, on June 1,2004, award to the
City of Paris a Certified Local Government (CLG) Grant in the amount of $5,700.00 to fund Phase
I ofthe updated historic resource survey as it relates to commercial properties, with a $3,800.00 cash
match which was provided by the Lennox Foundation, and, as of September 30, 2005,
ARCHITEXAS has completed said Phase I; and,
WHEREAS, the Texas Historical Commission did heretofore, on February 15,2005, award
the City of Paris a Certified Local Government (CLG) Grant in the amount of $7,500.00 to fund
Phase II of the updated historic resource survey as it relates to residential properties, with a
$5,000.00 cash match, and, as of September 30, 2006, ARCHITEXAS has completed said Phase II;
and,
WHEREAS, the Texas Historical Commission has awarded the City of Paris a Certified
Local Government (CLG) Grant in the amount of $15,000.00 to fund Phase III of the updated
historic resource survey as it relates to industrial properties, with a $6,000.00 cash match, and it is
deemed appropriate that the City of Paris accept such award and continue to complete the update to
the survey of historic resources in Paris; and,
WHEREAS, it is further deemed appropriate that the Mayor be authorized to execute the
professional services agreement with ARCHITEXAS for a Phase III Survey of the updated historic
resource survey, under the terms and conditions and in the form shown in Exhibit A, attached hereto;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the City of Paris hereby accepts the grant award from the Texas Historical
Commission, Certified Local Government Division, for a Certified Local Government (CLG) Grant
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in the amount of$15,000.00 to fund Phase III of the updated historic resource survey as it relates to
industrial properties, with $9,000.00 to be provided by grant and $6,000.00 to be provided by cash
match.
Section 3. That the Mayor, City Manager, Director of Community Development, and the
Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all
documents necessary for acceptance and implementation of said grant and to proceed with the use
of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant
conditions.
Section 4. That the Director of Community Development be, and she is hereby, appointed
as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the City
of Paris, all reports, communications, assurances, and documents necessary for the completion of
said project.
Section 5. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of "Phase
III of the Update to the Historic Resource Survey."
Section 6. That the Mayor be, and he is hereby, authorized and directed to execute, on behalf
of the City of Paris, a professional services agreement with ARCHITEXAS, upon such terms and
conditions and in the form shown in Exhibit A, attached hereto.
Section 7. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 25th day of June, 2007.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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ARCHITEXAS
Architecture, Planning and Histqric Preservation, Inc.
April 16, 2007
Lisa Wright
Director of Community Development
City of Paris
PO Box 9037
Paris, Texas 75461
RE: Proposal for Historic Preservation Consultation Services - Industrial Survey
Dear Ms. Wright:
Please accept tllls Historic Preservation Consulting Services proposal for the survey of industrial
properties in Paris, TX. Based on our past discussions, previously-conducted surveys, and a
preliminary tour of sites, we believe we have an understanding ofthe scope involved.
Paris' historic industrial areas developed with relation to various rail lines. We plan to spend one
day conducting a windshield survey of Paris to locate all industrial areas to be included in the
survey and to meet briefly with city representatives. The three primary areas we have identified
thus far for the industrial survey center on the city's two depots, Union to the west and Texas &
Pacific to the south, and the old Swift Poultry and GulfRefming complex at N. Main and Santa
Fe. If you believe there are additional areas of interest, please let us know and we will adjust this
proposal.
Scope and Deliverables
Architexas will provide an historic resource survey of the three above-mentioned areas as well as
any other areas identified with the windshield survey. The survey documentation will be
consistent with survey forms previously submitted for the Commercial, Church Street and Pine
Bluff Surveys and will include representative digital photography of the primary exterior
fayade(s) of each building and of the surrounding context. Survey data will be entered into the
database previously developed for Paris survey projects.
The City will be provided with two hard copies of the printed survey forms and the electronic
data on compact disk. A letter summarizing our fmdings, and making recommendations for
historic designations in these industrial areas will accompany the fmal survey materials.
Schedule
Architexas proposed to complete this project within 60 days of being given a notice-to-proceed.
Fee
Architexas proposes to complete the scope-of-work fOT a lump-sum fee of$6,000.00 including
reimbursable expenses.
EXHIBIT A.
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Paris Industrial Survey Proposal
April J 6, 2007
Page 2
Additional Expenses
Architexas will attend meetings or prepare presentations at the owner's request. Any such
additional services will be billed on an hourly bases plus expenses.
I
Hourly Rates. -(
Additional services related to the work not listed in this pfoposal will be invoiced at the following:
bourly rates upon approval oftbe owner. c, ;.:
Sr. Principal
Preservation Specialist
Intern/Technical
Clerical .
$ 175.001hour
85.001hour
75.001hour
50.001hour
lfthis proposal is to your satisfaction, please authorize it with your signature below and return a
copy to our offices. Thank you for your continued dedication to the preservation of Paris' historic
resources.We look forward to continuing our survey work in your community.
Sincerely,
Craig Melde
Principal
Authorization
Authorization
Date
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