05-B CLG Grant Application
CITY OF PARIS, TEXAS
CITY COUNCIL AGENDA REQUEST
MEETING DATE: I
July 9, 2007
. Action 0 Discussion
o Information
o Refer to:
SUBMITTED BY:
Lisa A. Wright, Director of Community Development
DESCRIPTION:
Consideration of and action on a resolution authorizing the submission and acceptance
(upon notice thereoD of a grant application to the Texas Historical Commission for a
Certified Local Government Grant to fund the completion and publication of Design
Standards for the Historic Districts of the City of Paris, and accepting the proposal of
Main Street Architects for completion of said Design Standards and authorizing the
execution of a professional services agreement.
BACKGROUND INFORMATION:
The City of Paris had previously hired a consultant to develop Design Guidelines for the
Downtown Historic District; however, after adoption, those Guidelines were found to be
extremely difficult to implement because they lacked specificity in several areas.
Therefore, it applied for and received funding from both the Texas Historical
Commission, Visionaries in Preservation Program, and the Martha, David, and Bagby
Lennox Foundation to develop adequate Design Standards, with no matching funds
being required by the City. The City originally contracted with Main Street Architects to
develop Guidelines for the Commercial Historic District only; however, because the City
would still have no guidelines for its residential districts, the Visionaries staff
recommended that the grant be modified to expand the project to include guidelines for
both districts up through a draft form. Main Street Architects has completed the draft
Standards and has submitted a proposal in the amount of $8,000.00 to develop the
Standards into final format. It is further estimated that the cost of publishing those
Standards to both written format and to the City's website will be $7,000.00 or less. The
proposed resolution would authorize the City to make application for a Certified Local
Government Grant in the amount of $15,000.00, with $9,000.00 to be provided by grant
and $6,000.00 to be provided by local cash match.
If the City receives the requested funded, this will be the fourth consecutive year that the
City has been awarded CLG funds for local historic preservation-related projects. In the
three previous years, the funds have been devoted to updating the Historic Resource
Survey.
FISCAL AUTHORITY:
BUDGETED: YES Account #:
GRANT: CLG Account #:01-0351-40-00
BOND I C 0 Account #:
Other: See attached for recommended funding
LEGAL REVIEW:
I
iA~~RECOMMENDATION:
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DRAFT
attorney\reswork\current\CLG Grant App Res 2007
June 28, 2007
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION
TO THE TEXAS HISTORICAL COMMISSION FORA CERTIFIED LOCAL
GOVERNMENT GRANT TO FUND THE COMPLETION AND
PUBLICATION OF DESIGN STANDARDS FOR THE HISTORIC
DISTRICTS OF THE CITY OF PARIS; AUTHORIZING THE
EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON
NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND
ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND
IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF;
ACCEPTING THE PROPOSAL OF MAIN STREET ARCHITECTS FOR
COMPLETION OF SAID DESIGN STANDARDS AND AUTHORIZING THE
EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Paris had previously hired a consultant to develop Design
Guidelines for the Downtown Historic District; however, after adoption, those Guidelines were
found to be extremely difficult to implement because they lacked specificity in several areas;
and,
WHEREAS, because of the considerable importance comprehensive design standards
play in helping both the Historic Preservation Commission and property owners undertaking
preservation projects, the Texas Historical Commission, Visionaries in Preservation Program,
previously awarded the City of Paris a Texas Preservation Trust Fund Grant in the amount of
$7,300.00 to further develop the existing Guidelines, with the required cash match of $7,300.00
being provided by the Martha, David, and Bagby Lennox Foundation; and,
WHEREAS, upon award of said Visionaries Grant to improve upon the Guidelines, the
City originally contracted with Main Street Architects to develop Guidelines for the
Commercial Historic District only; however, because the City would still have no guidelines
for its residential districts, it requested and received a modification to the grant to expand the
project to include guidelines for both districts up through a draft form; and,
WHEREAS, Main Street Architects has completed the draft Standards and submitted the
same to the Historic Preservation Commission on March 12,2007, thus completing the project
funded under the Visionaries Grant; and,
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WHEREAS, Main Street Architects has submitted a proposal to develop the Design
Standards into a rmal version in the amount of $8,000.00, and it is estimated that the cost of
publishing those Standards to both written format in an adequate number and to the City's
website will be $7,000.00; and,
WHEREAS, the Texas Historic Commission provides grant funding for Certified Local
Government Grants, and the City Council of the City of Paris is desirous of submitting a grant
application in the amount of$15,OOO.00 to fund the completion of the Design Standards for the
Historic Districts of the City of Paris, publication of the Standards in written format, and
publication of the Standards to the City's website, with $9,000.00 to be provided by grant and
$6,000.00 to be provided by local cash match; and,
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and
appropriate City staff to accept and implement said grant (if same is received) without further
action of City Council; and,
WHEREAS, it is further deemed appropriate that the Mayor be authorized to execute the
professional services agreement with Main Street Architects for completion of the Design
Standards, upon award of the grant (if same is received), under the terms and conditions and in
the form shown in Exhibit A, attached hereto;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That an application be made to the Texas Historical Commission for a
Certified Local Government Grant in the amount of$15,OOO.00 to fund the completion of the
Design Standards for the Historic Districts of the City of Paris, publication of the Standards in
written format, and publication of the Standards to the City's web site, with $9,000.00 to be
provided by grant and $6,000.00 to be provided by cash match.
Section 3. That the City Manager be, and he is hereby, appointed as the Authorized
Official of said project and is authorized and directed to execute, on behalf of the City of Paris,
the application for grant under the terms and conditions and in the form approved by the City
Attorney.
Section 4. That the Director of Community Development, be, and she is hereby,
appointed as Project Director and is hereby authorized to execute and deliver, on behalf of the
City of Paris, all reports, communications, assurances, and documents necessary for the
completion of said project.
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Section 5. That the Director of Finance be. and he is hereby. authorized and directed to
serve as the Financial Officer for said project and to receive and distribute funds. both grant
funds and funds from local resources, for purposes of completing the Design Standards for the
Historic Districts of the City of Paris.
Section 6. That the Mayor, City Manager, Director of Community Development, and
the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any
and all documents necessary for acceptance and implementation of said grant upon notice of
award thereof by the Texas Historical Commission, Certified Local Government Division,
under the terms and conditions and in the form approved by the City Attorney, and to proceed
with use of said funds upon receipt thereof for the purposes stated herein and in accordance with
the grant conditions.
Section 7. That the Mayor be. and he is hereby, authorized and directed to execute, on behalf
of the City of Paris. a professional services agreement with Main Street Architects for completion
of the Design Standards, upon award of the grant (if same is received). under the terms and
conditions and in the form shown in Exhibit A, attached hereto.
Section 8. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 9th day of July, 2006.
Jesse James Freelen. Mayor
ATTEST:
Janice Ellis. City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar. City Attorney
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MAINSTREET
ARCHITECTS INC.
3 May 2007
Lisa Wright
Director of Community Development
City of Paris
150 Southeast First Street
Paris, Texas 75460
RE: Completion of Design Standards
City of Paris, Texas
Dear Ms Wright:
As per Agreement dated 5 April 2006, Mainstreet Architects has completed and
delivered the Final Draft of the Design Standards for the City of Paris, Texas, for
your review and comment. The Standards consist of research, photography and
documentation specifically for the Commercial and Residential Historic Districts
in the City of Paris. This phase was conducted through funding available through
the City and a grant from The Texas Historic Commission.
Phasing in this manner offered the opportunity to look at the Historic Districts in a
broad sense without segregating the research that would prove disjointed with
regard to the Historic Districts. It has been our understanding that the document
would be completed and delivered, as the remaining funds were available. We
understand that the City and Review Commission have had an opportunity to
review the Draft document and have comments and recommendations to be
considered for incorporation and revision to the final document. We look forward
to reviewing those comments and recommendations.
Mainstreet Architects is ready to complete the Final Phase and Production of this
document. As per our original proposal, the fee for the entire process and
document was to be $23,000.00. Phasing was implemented to accommodate a
grant opportunity through The Texas Historical Commission providing joint
funding in the amount of $15,000.00. Mainstreet Architects agrees to complete
the project for the balance remaining on the original proposal, $8,000.00. We
request two payments, $4,000.00 on execution of this agreement and $4,000.00
on acceptance of the final document.
EXHIBIT A-
133 W. MISTLETOE A VENUE
SAN ANTONIO, TEXAS 78212
210.732.9268
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If this proposal meets with your approval please indicate by signing below and
returning one copy to this office. If you have questions please call.
We look forward to your comments and review of the Final Draft and we look
forward to working with the City of Paris.
Respectfully submitted,
.,
Scu ann 9'em/1eJdcut
Sue Ann Pemberton, AlA
133 W. MISTLETOE AVENUE
SAN ANTONIO, TEXAS 78212
210.732.9268
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