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03 City Council Mtg Min 7-9-07 REGULAR MEETING OF THE CITY COUNCIL, CITY OF PARIS July 9, 2007 The City Council of the City of Paris met for a regular session at 6:00 P. M. Monday, July 9, 2007, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Jesse James Freelen Council Members: Mary Ann Fisher; Don Wilson; Stephen Brown; Kevin Gray and Bill Strathern City Staff: Kent McIlyar, City Attorney and Janice Ellis, City Clerk Absent: Council Member: Will Biard City Staff Ernie Clark; Interim City Manager 1. Mayor Preelen called the meeting to order. Gene Anderson gave the invocation. 2. Pledge of Allegiance. Council Member Fisher led the pledge. 3. Recognize Paris Police Officer Mike Bankston who received commendation from the Police Chief. Mayor Freelen and Council gave recognition to Mike Bankston for his outstanding work on a case, in which he located a missing thirteen year old girl. 4. Receipt of report from the Planning & Zoning Commission. A. Public Hearing to consider the petition of Mehul Patel for a change in zoning from a Planned Development District (PD-a) Retail Shopping Center to a Planned Development District (PD-al) Commercial Center on Part of Lot 7, City Block 318, being number 3025 Loop 286 NE. Mayor Freelen opened the public hearing and asked for anyone speaking in favor of this item to do so. Mehul Patel spoke in support of this item and stated the plan was to build a Holiday Inn Express. Mayor Freelen asked for anyone speaking against this item to do so. With no one else speaking, Mayor Freelen closed the public hearing. B. ORDINANCE NO. 2007-013: AN ORDINANCE OF THE CITY COUNCIL OF THE Regular City Council Meeting July 9, 2007 Page 2 CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE PART OF LOT 7, CITY BLOCK 318 OF PARIS, LAMAR COUNTY, TEXAS, FROM PLANNED DEVELOPMENT DISTRICT (PD-a) RETAIL SHOPPING CENTER TO A PLANNED DEVELOPMENT DISTRICT (PD-al) COMMERCIAL CENTER DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE, AND AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Fisher and seconded by Council Member Gray. Motion carried, 6 ayes - 0 nays. C. Consideration of and action on the Final Plat of Lot 11, City Block 251, Main Street Town Homes Addition 251, being number 1715 N. Main Street. A Motion to approve this item was made by Council Member Gray and seconded by Council Member Wilson. Lisa Wright informed Council the Planning and Zoning Commission denied this item. Shawn Napier told Council the plat should be a replat, because it was currently platted. He further stated that the final plat did not contain a legal description. Motion failed, 0 ayes - 6 nays. D. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Homer Plaza Addition 222-A, being number 2425 Lamar Avenue. A Motion to approve this item was made by Council Member Wilson and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. E. Consideration of and action on the Final Plat of Lot 1, Block A, Homer Plaza Addition 222-A, being number 2425 Lamar Avenue. A Motion to approve this item was made by Council Member Fisher and seconded by Council Member Gray. Motion carried, 6 ayes - 0 nays. 5. Consideration of and action on the following resolutions: A. RESOLUTION NO. 2007-068: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DECLARING AS SURPLUS THAT PROPERTY Regular City Council Meeting July 9, 2007 Page 3 LOCATED AT 811 BONHAM STREET (FORMER POLICE AND COURTS BUILDING), ALSO KNOWN AS LOTS 3 & 4, CITY BLOCK 127, WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; AUTHORIZING THE APPRAISAL, SURVEY, AND ADVERTISEMENT FOR BIDS FOR THE AFORESAID PROPERTY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Wilson and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. B. RESOLUTION NO. 2007-069: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE SUBMISSION OF A GRANT APPLICA TION TO THE TEXAS HISTORICAL COMMISSION FOR A CERTIFIED LOCAL GOVERNMENT GRANT TO FUND THE COMPLETION AND PUBLICATION OF DESIGN STANDARDS FOR THE HISTORIC DISTRICTS OF THE CITY OF PARIS; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; ACCEPTING THE PROPOSAL OF MAIN STREET ARCHITECTS FOR COMPLETION OF SAID DESIGN STANDARDS AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Council Member Wilson inquired about the amount of the City's match. Lisa Wright told Council the match was $6,000.00. A Motion to approve this item was made by Council Member Fisher and seconded by Council Member Wilson. Motion carried, 6 ayes - 0 nays. 6. Discussion of and possible action on establishing a Council Task Force to study street conditions, dilapidated housing, excessive outside storage, sanitation, and other code enforcement issues in the City of Paris. Having discussed forming a task force in the last work session, Mayor Freelen stated he envisioned the task force working with code enforcement and making recommendations. Council Member Wilson said they needed to review the codes to determined what was enforced. He also said Council should get community input and support prior to writing ordinances. Council Member Fisher emphasized safety when taking photographs of code violations. Council Member Wilson suggested that Council Members also serve on the task Regular City Council Meeting July 9,2007 Page 4 force. Chief Louis asked if staff could serve on the task force and Mayor Freelen favored the ideal. Mayor Freelen suggested they appoint a task force at the next meeting. 7. Citizens Forum. Don Taylor, 515 Bunker - encouraged Council to appoint people to the PEDC Board, who had not previously served on the Board. He requested that a PEDC Board Member come forward and explain the matter regarding C- Tech. 8. Convene in Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code regarding the following matters: A. Discuss names for possible appointments to the Paris Economic Development Corporation Board. B. Receive legal advice regarding retention of the law firm of Lynn, Pham & Ross to represent the City of Paris in a Civil Service matter. Mayor Freelen convened Council into executive session at 6:34 p.m. 9. Reconvene in Open Session to discuss and authorize possible action regarding those matters discussed in the Executive Session. Mayor Freelen reconvened Council into open session at 7 :21 p.m. A. RESOLUTION NO. 2007-071: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING MEMBERS TO THE BOARD OF DIRECTORS OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING FOR AN EFFECTIVE DATE. A Motion to appoint Dan Smith and Chad Brown to the Board of Directors of the Paris Economic Development Corporation was made by Council Member Strathern and seconded by Council Member Fisher. Motion carried, 6 ayes - 0 nays. Council Member Wilson stated that Council should recognize Rodney Bass and Sims Norment for their hard work while serving on the Board. B. RESOLUTION NO. 2007-070: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AN ENGAGEMENT LETTER FOR PROFESSIONAL SERVICES WITH THE LAW FIRM OF LYNN PHAM & ROSS, LLP; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE Regular City Council Meeting July 9, 2007 Page 5 SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to retain the law firm ofLynn Pham & Ross on a civil service matter was made by Council Member Brown and seconded by Council Member Gray. Motion carried, 6 ayes - 0 nays. 10. Possible future agenda items. Mayor Freelen requested an item appointing a Code Enforcement Task Force be placed on the Agenda for the next regular meeting. 11. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. N one were referenced. 12. Information items: A. Expense report on pool vehicles. Mayor Freelen noted the expense had been low, but that staff had been using their personal vehicles for city business. Council Member Strathern inquired what type of reimbursement staff received for using their personal vehicles. Gene Anderson told him staff was not reimbursed unless they went out of town and turned in mileage. Council Member Wilson asked Shawn Napier ifhe could do his job without a vehicle and Shawn responded no. B. Expense report on attorney fees. 13. Adjournment. There being no further business, the meeting was adjourned at 7:04 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK