10-A Appr Civic Ctr & Chamber of Commerce Budgets
DRAFT
f:attomeylreswork\currentlLove Civ Ctr Budget 2007-2008
July 2, 2007
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING AND APPROVING THE LOVE CIVIC CENTER,
CHAMBER OF COMMERCE OF LAMAR COUNTY, BUDGET FOR THE
FISCAL YEAR OCTOBER 1,2007, TO SEPTEMBER 30, 2008; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Love Civic Center, Chamber of Commerce of Lamar County, has presented
its budget for the fiscal year beginning October 1,2007, and ending September 30, 2008; and,
WHEREAS, it is appropriate that said budget, attached hereto as Exhibit A, be accepted and
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the proposed budget for the Love Civic Center, Chamber of Commerce of
Lamar County, for the fiscal year beginning October 1,2007, and ending September 30, 2008, be,
and the same is hereby, accepted and approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of July, 2007.
ATTEST:
Jesse James Freelen, Mayor
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent, McIlyar, City Attorney
LOVE CIVIC CENTER
LAMAR COUNTY CHAMBER OF COMMERCE
2007-2008 BUDGET
REVENUE STATEMENT
:2QP6l:0Z\::j2QP61ozt . .ioort/iuos\.\:....
.. ...... ...... ........... .... .." . .... . ..... . ::;.;.;.:-:.:<.:-:.:.:.;::::.:-:-:.::;:::;::-:-::;:::::;:::;::::::::::::::::::
.....aQD.Gai::..::~$t;...t[~nd:.IVl)~fjat.::):.
1 3/7th Motel Tax
2 User Fees
3 Damage Deposits
4 Catering Fees
5 RV Hookups
6 Vendor Fees, etc.
8 Other Income
141,600
77,000
22,000
8,000
3,500
1,000
1,000
171,428
75,000
15,000
3,500
3,500
500
3,500
171,428
75,000
o
4,000
3,500
500
4,000
------- ------------------------------------- -------------------------------------------------------
.~.lflV.lltI-"j
EXHIBIT A
CIVIC CENTER BUDGET NOTES
INCOME
1. Civic Center's portion of motel /hotel tax from Visitor & Convention Center,
received quarterly.
2. Fees collected for rental of civic center.
3. Damage Deposits collected (returned to renter if there is no damage to the bldg.)
4. Fees collected forrental of kitchen and 10% fee collected from caterers.
5. Income from R V hookups
6. Income from vendors for product sales such as T-Shirts, records, CD's, etc., in
the civic center and vendors that use outside electricity.
7. Interest from checking account.
8. Miscellaneous income, vending machines and other non-line item income
LOVE CIVIC CENTER
LAMAR COUNTY CHAMBER OF COMMERCE
EXPENSE BUDGET
2007 -2008
iOi~lillijiili:i~li~ifl~:::~ifili;;~ljiii!i
1 Staff Salaries
2 FICA
3 Unemployment Taxes
4 Workers Compo Insurance
5 Staff Insurance/Retirement
6 Financial & Clerical Support
7 Contract Labor
62,289
4,612
233
3,877
17,856
6,000
6,000
63,000
4,600
1,132
3,210
14,778
6,000
5,500
64,150
4,678
1,132
3,210
21,536
10,000
3,000
---- ---------------------------------------- -----------------------------------------------------
SALARIES/T AXESIBENEFITS
$100,867
$98,220 $107,706
.........................'............................................,'..................,.......,.,.......................,...,.,.....;.,...............,.:.,...............,.........,...........................................,.....,............,................:......".................,.:.............,...,.................;...:...........,.....,..,................:.:..'..,...,'......................:
8 Utilities 70,000 50,000 70,000
9 Communications 5,500 6,000 6,000
10 Office Supplies 1,000 1,000 1,000
11 Housekeeping Supplies 5,500 5,500 5,500
12 Building Maintenance/Sps. 1 0,000 1 0,000 10,000
13 Building Insurance 7,156 7,979 8,000
14 Grounds Maint./Supplies 4,000 4,500 28,000
15 Damage Deposit Refunds 22,000 15,000 0
16 Equipment 3,000 3,000 3,000
17 Marketing 0 0 8,000
---- ---------------------------------------- -----------------------------------------------------
OFFICE/CENTER OPERATIONS
$128,1561 $102,979\ $139,500
........,................. .........................................,...............".......,"......,.............,,,....,,,,,..,.......,.,,.,,.....,,..,",............,."..,......".......""..."..,......'.
.......'......,:..........,..........'.....................:.......:....,.....,.................................,.........................,..'.....'.....'....,.......,..:...'...'..,.....,..:,.,.......,.....,.,.,.,..............................,'..........,......:....,...,.,.......,...,.......................,.,...,............'....,......:.'.....:.',',..........:......,..........'.'...:.........:......
18 Membership Dues/Subs. 668 668 668
19 Out of Town Travel 1,500 500 1,000
20 Audit 850 933 975
21 Auto Exp. 3,000 3,000 3,600
22 Long Term Improvements 19,059 13,616 4,979
special expenses 25,077 18,717 11,222
:.,..,....,......................".,...."......."....."......'..,..."...,.............,...,............"......................,...........,.".......,,,.............,,...,,...,.....,.....,....."......,.,.....'..',.,...,.:.
'::::::ffiOTAL:BUnGETF;liEixPENSEst ..... ........$254.100.:::F......$21.9.91.6:=l:......$253.428...
............................................. .' .....:.. ...................:...:.............................:...................:.........lllil\lll\ 111~~~~i~~~t~~~~~i~ii~ii~~~i~~~lili
CIVIC CENTER BUDGET NOTES
EXPENSE:
1. Salaries for all civic center personnel.
2. Fica and Medicare payments to federal government (7.65%).
3. Texas Workforce Commission and Futa taxes (pd. Quarterly).
4. Workers Compensation Insurance
5. Payment of staff medical/dental/life insurance and retirement benefits.
6. Payment to the Lamar County Chamber of Commerce for bookkeeping and
clerical support.
7. Maintenance Staff Contract Labor
8. Gas, electric and building water bills
9. Phone bill, long distance phone service, and postage expenses.
10. General Office Supplies
11. Items needed to clean the inside of Civic Center building.
12. Items purchase to maintain the inside ofthe building, includes trash collection,
often times includes real property improvements such as floor tile.
13. Building Insurance with Pierson and Fendley Insurance and City of Paris.
14. Items purchased to maintain civic center's grounds and Professional lawn care services.
15. Damage deposit refunds to users
16. Purchase of any equipment needed such as lawn mower, moping machine, etc.
17. Marketing - funds allocated to market Civic Center to help increase rental usage.
18. Membership dues for the East Texas Civic Center Association and Cox Cable.
19. Travel expenses when attending meetings and training seminars.
20. Yearly audit.
21. Auto Allowance for Staff
22. Long Term Improvements -Capital improvements as approved by Board.