10-C V&CC Budget
DRAFT
RESOLUTION NO.
f:attorneylresowrklcurrnetlV &CC Budget Res 2007-2008
July 2, 2007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING AND APPROVING THE PARIS VISITORS AND
CONVENTION COUNCIL, CHAMBER OF COMMERCE OF LAMAR
COUNTY, BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2007, TO
SEPTEMBER 30, 2008; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Paris Visitors and Convention Council, Chamber of Commerce of Lamar
County, has presented its budget for the fiscal year beginning October 1, 2007, and ending
September 30, 2008; and,
WHEREAS, it is appropriate that said budget, attached hereto as Exhibit A, be accepted and
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the proposed budget for the Paris Visitors and Convention Council, Chamber
of Commerce of Lamar County, for the fiscal year beginning October 1,2007, and ending September
30, 2008, be, and the same is hereby, accepted and approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of July, 2007.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
UlNa:
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Visitors & Convention Council
Income Budget
2007 -2008
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1 Motel Tax
3 Other Income/Souven.Sales
4 Tour de Paris
5 Visitor Guide
320,143
5,000
12,000
2,200
412,000
6,000
16,000
1,000
412,000
5,000
12,000
1,000
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EXHIBIT .A.
Visitors & Convention Council
Expense Budget
2007 -2008
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1 Media Promotion
2 Events Promotion
3 Visitors/Conv. Materials
4 Convention Promotion
5 Arts Allocation
6 Membership Dues/Subs
7 Out of Town Travel
8 Historical Museum
9 Marketing
18,000
34,000
6,500
5,000
15,000
2,045
1,586
3,500
o
18,000
34,000
7,500
5,000
15,000
2,700
3,000
3,500
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20,750
34,000
12,000
5,000
20,000
2,700
3,500
3,500
15,000
Program Expense
$85,631
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$116,450
$88,700
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10 Program Coordinator 31,000 31,500 32,550
11 Fica/Med Taxes 2,372 2,410 2,490
12 Unemp./Workercomp Ins 498 842 842
13 Group Ins./Retirement 9,119 9,100 11 ,283
14 Auto Allow/ Intown Exp. 1,700 1,700 2,300
15 Contract Labor - Staff Supp. 0 0 9,609
Administrative
$44,689
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$59,074
$45,552
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16 Office Overhead/supp. 37,398 37,398 37,398
17 Tour de Paris 12,000 14,500 12,000
18 ASA Tournament 0 0 12,000
19 Communications 6,100 7,000 7,500
20 Printing/Supplies 1,700 1,700 1,700
21 Equ ipment/F urn ish ings 0 0 1,500
22 Audit 825 908 950
23 Civic Center Operations 141,000 171,428 171,428
24 Depot Expenses 10,000 10,000 10,000
Contracted Services
$209,023
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$254,476
$242,934
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Budget Notes
Paris Visitors and Convention Council
2007-08
INCOME
Motel Tax: based upon the best estimate as of this date. If the income is less than expected, it will be
necessary to reduce the budget.
Other income: from the sales of souvenirs, maps, etc.
Tour de Paris: registration fees from the participants.
Visitors Guide: percentage of guide profit from ads sold by the publisher.
EXPENSES
1. Print advertising to promote Paris in general include:
TxDOT (Texas -Highways &
State Travel Guide)
11,200.00
4,750.00
4,800.00
ETTA
Billboard Advertising
TOTAL. . . . . . . . . . . . . . $20,750
2. Event Promotion Assistance is for events held locally to encourage out-of-town attendance.
TOTAL. . . . . . . . . . . . . . $34,000
3. Visitor and convention promotion materials are so popular and well used in the solicitation and
servicing of groups.
TOTAL. . . . . . . . . . . . . . $12,000
4. Convention Promotion provides assistance to conventions held in Paris and the promotion of Paris to
groups for meetings such as the Chaparral Square Dance, TxDOT District Meetings, Texas State
Cushman & National Mustang Meets.
TOTAL. .. . . . . . . . . .. .. $5,000
5. Arts Allocation in support of the Paris Area Arts Alliance ($10,000) and the Paris Municipal Band
($10,000).
TOTAL. . . . . . . . . . . . .. . $20,000
6. Professional Association Members Dues in Texas Association of Convention and Visitor Bureaus,
Texas Travel Industry Association, Texas Hotel/Motel Association, Red River Valley Tourism
Association, Northeast Texas Tourism Association, DallaslFort Worth Regional Tourism Council
TOTAL. .. . . .. . ... .... $2,700
7. Out of town Meeting Expenses and professional training.
TOTAL. . . . . . . . . . . .. .. $3,500
8. Historical Society Museum.
TOTAL. . ............................. $3,500
9. Marketing
TOTAL.... ............... .... ..$15,000
10. Staff salary.
TOTAL.. ........... ., $32,550
11. FICA
TOTAL. . . . . . . . . . . . . . .. $2,490
12. Unemployment TaxlWorkers Compensation
TOTAL. . . . . . . . . . . . .. . . .$842
13. Group Insurance/Retirement.
TOTAL. . . . . . . . . . . . . . . .$11,283
14. Auto allowance/Intown Expenses.
TOTAL. . . . . . . . . . . .. . . . $2,300
15. Contract Labor - Staff Support
TOTAL... .... ................ ..$9,609
16. Office Overhead and support.
TOTAL. . . . . . . . . . . . . . . . $37,398
17. Tour de Paris expenses are generally off set by registration fees of participants.
TOTAL.. . . . . . . . . . . . .. . $12,000
18. ASA Tournament expenses incurred to host the week long event inParis.
TOTAL........ ...... ......... ..$12,000
19. Communications.
TOTAL. . . . . . . . . . . . . . . . . $7,500
20. Printing and supplies.
TOTAL.. . . . . . . . . . . . . . . . $1,700
TOTAL. . . . . . . . . . . . . . . . $1,500
21. Equipment and furnishings.
22. Audit required by city contract.
TOTAL. . . . . . . . . . . . . . . . $ 950
23. In accordance with the Contract with the City of Paris, 317ths of the motel tax collections received
from the City is transferred into the operating budget of the Love Civic Center. The Love Civic Center
budget is approved by the Governing Board of the Love Civic Center, Paris Visitors and Convention
Council, Chamber Board of Directors and the City of Paris.
TOTAL. . . . . . . . . . . . . . . $171,428
24. The Depot Maintenance Fund in accordance with written agreement with City.
TOTAL. . . . . . . . . . . . . . . $10,000