04-C City Street HMAC Overlay Program
~Action
CITY OF PARIS, TEXAS
CITY COUNCIL AGENDA REQUEST
MEETING DATE: 18-27-07
D Discussion Dlnformation DRefer to:
SUBMITTED BY:
Shawn Napier, City Engineer / Director of Public Works
DESCRIPTION:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS, AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A
CONTRACT FOR THE 2007 CITY STREET HMAC OVELA Y PROGRAM TO
IN THE AMOUNT OF
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
BACKGROUND INFORMATION:
$400,000 was set aside in the 2006-2007 budget to overlay city streets. The
streets to be overlayed are attached to this form. The streets will be milled (the top
two-inches of asphalt will be removed) and then the road will be cleaned. A tack
coat (oil) will be applied and two-inches of new asphalt will be placed on the street.
We will also add and replace concrete pads around all the manholes, valves and
c1eanouts. Bids will be opened August 27, 2007 at 3:00 P.M and you will be
provided with a bid tabulation and recommendation at the Council Meeting.
FISCAL AUTHORITY:
BUDGETED: YES
GRANT:
BOND / C 0
Other:
Account #: 01-0908-46-98
Account #:
Account #:
LEGAL REVIEW:
~
MANAGER'S RECOMMENDATION:
14z~KL
2007 HOT MIX OVERLAY
Location Limits
Length Width Area
Feet Feet Sq. Ft.
Area
SY
Asphalt
Quantity
Tons
1 3rd N.E Pine Bluff to Lamar 935 26 24310 2,701.11 297.12
2 25th N.E. Cherry to Highland 880 34 29920 3,324.44 365.69
3 25th S.W. Bonham to Old Bonham 2350 27 63450 7,050.00 775.50
4 23rd S.W. Bonham to Kaufman 325 25 8125 902.78 99.31
5 11th S.W. Bonham to Kaufman 300 42 12600 1,400.00 154.00
6 Kaufman 7th S.W. to 11th S.W. 1140 28 31920 3,546.67 390.13
7 Graham 34th N.W. to Loop 286 1310 30 39300 4,366.67 480.33
85th N.W. Graham to Shiloh 1545 30 46350 5,150.00 566.50
97th N.W. 1300 Block 7th N.W. and Henderson 615 25 15375 1,708.33 187.92
10 Simpson 20th S.E. to 24th S.E. 1330 26 34580 3,842.22 422.64
11 Kaufman 3rd S.E. to S. Main 760 30 22800 2,533.33 278.67
12 6th S.E. Polk to Jackson 870 26 22620 2,513.33 276.47
13 6th S.E. Lamar to Clarksville 260 24 6240 693.33 76.27
14 City Hall East Parking Lot 7200 800.00 88.00
Totals 40,532.22 4,458.54
110 Lbs/in/SY
Bid Items
Unit
Price
Quantity Amount
Mill 2-inches deep SY $2.50 40,532.22 $101,330.56
Tack Coat .05 Gallons/SY Gallon $1.25 2,026.6 $2,533.26
Hot Mix Type 'D' Ton $58.00 4,458.54 $258,595.58
Concrete Manhole Pad EA $800.00 14 $11,200.00
Concrete Valve and Clean out Pad EA $400.00 38 $15,200.00
$388,859.40
Sealed bids addressed to The Honorable Mayor and City Council of the City of Paris, Texas,
Paris City Hall, 135 S.E. 1st Street, Paris, Texas 75460 will be accepted until 3:00 p.m. on
August 27, 2007 at which time they will be publically opened and read. Any bids not
received in hand by this time will be rejected as late.
The City of Paris is seeking bids for its 2007 City Street HMAC Overlay Program. The
program is broken into several bid items with estimated quantities for each item. These are
only estimated quantities, based on information available to the City at this time. The City
does not guarantee that these quantities will be ordered, it is possible that a lesser or greater
quantity will be required depending on the City's needs. Bids should be submitted using the
City's Bid Form attached. The estimated quantities for the 2007 City Street HMAC Overlay
Program (the "Program") are set forth under the Unit Price Schedule on the Bid Form
attached hereto.
Bids are to be accompanied by bid security in the form of either a cashier's or certified check
drawn upon a national or state bank, or a bid bond from an approved surety company in an
amount not less than five percent (5%) of the total maximum bid price, as a guarantee that
bidder will enter into a contract and provide performance and payment bonds and an
insurance certificate, as provided herein, within eight (8) days following notice of award of
contract.
Basis of Award:
It is the intention of the City of Paris to award this bid on the basis of the lowest delivered
price that meets the specifications and special work requirements and provides the best
value to the City; however, the City of Paris reserves the right to reject any and all bids, to
waive any informality in bidding, and to award the bid as may be advantageous to the City of
Paris.
Price/payment:
Price is to be exclusive of any applicable taxes. Bidder is hereby notified that the City is
exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Additional Reauirements:
1. All bids must be accompanied by a properly executed and completed Insurance
Affidavit in the form attached hereto with this Invitation to Bid.
2. Within eight (8) days following written notification of award of this contract the
successful bidder shall enter into an agreement with the City of Paris to furnish and
perform all labor, supervision, materials and equipment necessary to complete the
2007 City Street HMAC Overlay Program (the "Work") in accordance with the terms
and specifications contained in these Bid Documents.
3. The successful bidder shall also submit within eight (8) days of contract award a
performance bond and a payment bond, with powers of attorneys attached, each in
the full amount of the contract price, executed by a surety company or surety
companies authorized to execute surety bonds under and in accordance with the
laws of the State of Texas, and a properly executed Certificate of Insurance
evidencing that all Insurance Requirements have been satisfied.
4. Exact quantities or feet cannot be determined, but estimates are given as shown in the Bid
Form attached. Quantities may be increased or decreased to meet the operational
requirements of the Street Division of Public Works during the period shown above. A
minimum quantity is not guaranteed.
5. The successful bidder shall be solely responsible for keeping the project site(s) safe
and clean during performance of the work and for final cleanup of project site(s) upon
conclusion of the work.
6. The Public Works Department for the City of Paris will designate the project areas
and priorities under this Program.
7. The Successful bidder shall complete all work called for under the Specifications
portion of these bid documents and in strict accordance with the schedule provided
herein.
8. A representative from the Public Works Department of the City of Paris will inspect
the project site(s) on a daily basis. Failure of the Successful Bidder to meet
guidelines and specifications for the Program will be reason for termination of the
work order and/or contract.
9. The contract shall contain a liquidated damages clause providing for liquidated damages
of $240 per day for each day that the Successful Bidder is late finishing the Work.
10. The successful bidder will submit two invoices for the Work completed under this
Program; the first invoice will be submitted after the work required to be completed by
October 1,2007 is completed and accepted by City, the second invoice will be submitted
after all work has been completed and accepted by the City.
11. The City will pay invoices within thirty (30) days of receipt for work properly completed
and accepted by the City under the contract.
12. The Successful bidder shall provide all necessary traffic control and appropriate
barricades during Program.
SPECIFICATIONS:
2007 CITY STREET HMAC OVERLAY PROGRAM
1. CONTRACTOR shall furnish an insurance certificate indicating that appropriate
insurance coverage in the types and amounts shown in the attached documents
has been attained.
2. Within eight (8) days after written notification of award of the contract the
bidder shall execute and furnish to the City the contract, with (1) a performance
bond and a payment bond, with powers of attorneys attached, each in the full
amount of the contract price, executed by a surety company or surety companies
authorized to execute surety bonds under and in accordance with the laws of the
State of Texas, and (2) the Certificate of Insurance showing coverages in
accordance with contract requirements.
The performance bond and payment bond are to be furnished as a
guarantee of the faithful performance of the work and for the protection of
the claimants for labor and materials.
3. Bidder agrees that Item Nos. 1-3 of the Program, as set forth in the Bid
Form attached hereto, shall be substantially completed on or before October 1,
2007, the remaining work is to be completed on or before November 2,2007
4. Contractor shall invoice the City in two (2) parts for the work completed
under the contract. The first invoice shall be for work completed through 9/30/07
and the second invoice shall be submitted upon successful completion of all work
by Contractor and acceptance of the Work by the OWNER.
5. Quantities shown on the BID FORM are estimated quantities only. The
OWNER will direct the Work working with the CONTRACTOR, to expedite and
minimize any downtime and moving time.
CITY'S RESPONSIBILITIES:
The City will be responsible for and/or make additional payment to the
CONTRACTOR for:
a. Any water required by milling machine and compactors.
b. Providing an Owner's Representative who shall have authority to make
decisions and communicate with the CONTRACTOR to resolve any
problems which arise during the project.
c. The City shall make payment to the CONTRACTOR within thirty (30) working
days after receipt of invoice for Work completed and accepted by City.
CONTRACTOR'S RESPONSIBILITIES:
Contractor shall be responsible for and shall have included in his unit price bid for
the appropriate item:
a. Equipment required to accomplish the project in a workman-like manner.
All equipment shall be in good working order such that downtime is
minimized.
b. Properly trained personnel capable of performing assigned tasks.
c. Putting down the deposit for the fire hydrant meter.
d. Provide adequate number of personnel to provide a first class product.
e. Provide adequate number of dump trucks to remove salvaged asphalt
pavement (millings) and furnish HMAC to the paving operations, thereby
minimizing non-productive time.
f. CONTRACTOR shall deliver salvaged asphalt (millings) to the Public
Works Yard located at 655 West Center Street. The city will keep the
storage pile pushed-up such that the dump trucks will only be required to
dump at the designated location with a minimal amount of maneuvering.
g. CONTRACTOR and City shall work together to accomplish a first class
completed project. It is intended that the Owner's representative will
direct the work and the contractor work cooperatively to accomplish the
work as requested with compensation to the contractor in accordance with
the unit price bid for each particular item.
MATERIALS:
1. MILLING OPERATIONS
Milling operations shall be as specified in ITEM 354, TXOOT specifications. The
owner's representative shall direct the milling operations as to location, depth of
milling will be approximately two inches. Milling will be paid for at the unit bid
price.
2. HOT MIX ASPHALTIC CONCRETE PAVEMENT (HMAC)
HMAC shall be as specified in ITEM 340 TXOOT specifications. HMAC shall be
TYPE "0" Fine-Graded Surface Course. HMAC will be paid for at the unit bid
price.
3. TACK OIL
Tack oil applied shall be a SS-1 or other approved equal to be paid for at the unit
bid price.
4. CONCRETE PADS
a. For Manholes - A 4-foot by 4-foot concrete pad shall be placed around
each manhole in the overlay project area. The concrete shall be class
'A'" 3000 psi and shall be 10-inches thick. The concrete will be
reinforced with #3 rebar, 12-inches on center each way. This item will be
paid for at the unit price.
b. For Valves and Clean outs - A 2-foot by 2-foot concrete pad shall be
placed around each valve and c1eanout in the overlay project area. The
concrete shall be class 'A'" 3000 psi and shall be 10-inches thick. This
item will be paid for at the unit price.
[REMAINDER OF PAGE
LEFT INTENTIONALLY BLANK]
INSURANCE REQUIREMENT AFFIDAVIT
MUST BE RETURNED AS PART OF BID
I TO BE COMPLETED BY APPROPRIATE INSURANCE AGENT
I, the undersigned agent, certify that the insurance requirements contained in this
bid document have been reviewed by me with the below-identified
vendor/contractor/consultantlengineer/architect. If the below-identified
vendor/contractor/consultantlengineer/architect is awarded this contract by the
City of Paris, I will be able, within ten (10) working days after being notified of
such award, to furnish a valid insurance certificate to the City meeting all of the
requirements contained in this bid.
Agent's Signature
Agent Name (Print or Type)
Name of Insurance Carrier
Address of Agency
City/State
Phone Number
Name of Vendor/Contractor/ConsultantlEngineer/Architect (Print or Type)
SUBSCRIBED AND SWORN TO before me this
day of
Notary Public, State of Texas
NOTE TO AGENT:
If this time requirement is not met, the City has the right to declare this vendor non-responsible
and award the contract to the next lowest bidder meeting the specifications. If you have any
questions concerning these requirements, please contact the City of Paris at (903) 785-7511.
INSURANCE REQUIREMENTS
CONSTRUCTION
INSURANCE: Review these insurance requirements and the insurance checklist
which follows with your insurance agent prior to submitting your Insurance Affidavit and
bid or proposal to the City of Paris.
1. General Insurance Reauirements:
1.1 The Contractor shall not start work under this Contract until the Contractor
has obtained at his own expense all of the insurance called for hereunder
and such insurance has been approved by the City; nor shall the
Contractor allow any subcontractor to start work on any subcontract until
all insurance required of the subcontractor has been so obtained and
approved by the Contractor. Contractor must submit appropriate
certificates of insurance detailing the required coverage before the
contract can be awarded. In certain instances, properly signed policy
endorsements and/or certified copies of insurance policies showing the
required coverage will be required.
1.2 The Contractor shall require all subcontractors to maintain during the term
of this agreement, Commercial General Liability insurance, Business
Automobile Liability insurance, and Workers' Compensation and
Employer's Liability insurance, in the same manner as specified for the
Contractor. The Contractor shall furnish subcontractors' certificates of
insurance to the City immediately upon request.
1.3 All insurance policies required hereunder shall be endorsed to include the
following provision: "It is agreed that this policy is not subject to
cancellation, non-renewal, material change, or reduction in coverage until
ten (10) days prior written notice has been given to the City Engineer, City
of Paris".
1.4 No acceptance and/or approval of any insurance by the City shall be
construed as relieving or excusing the Contractor, or the surety, or its
bond, from any liability or obligation imposed upon either or both of them
by the provisions of the Contract Documents.
1.5 The City of Paris (including its elected officials, officers and employees) is
to be named as an additional insured under all insurance policies under
this Contract except Workers' Compensation and Automobile Liability, and
the certificate of insurance, or the certified policy, if requested, must so
state. Coverage afforded under this paragraph shall be primary as
respects the City, its elected officials, officers and employees.
1.6 The Contractor shall provide insurance coverage for this contract and/or
project as specified in the "Insurance Checklist" attached hereto. Full
limits of insurance required by the checklist attached shall be available for
claims arising out of this contract and/or project.
1.7 The Contractor covenants to save, defend, hold harmless and indemnify
the City and its elected officials, officers and employees (collectively the
"City") from and against any and all claims, loss, damage, injury, cost
(including court costs and attorney's fees), charges, liability or exposure,
however caused, resulting from or arising out of or in any way connected
with the Contractor's performance or non-performance of the terms of the
Contract Documents or its obligations under the Contract. This
indemnification shall continue in full force and effect until the Contractor
completes all of the work required under the Contract, except that
indemnification shall continue for all claims involving products or
completed operations after final acceptance of the work by the City for
which the City gives notice to the Contractor after the City's final
acceptance of the work.
1.8 The Contractor shall be responsible for the work performed under the
contract and every part thereof, and for all materials, tools, equipment,
appliances, and property of any and all descriptions used in connection
with the work. The Contractor assumes all risks for direct and indirect
damage or injury to the property or persons used or employed on or in
connection with the work contracted for, and of all damage or injury to any
person or property wherever located, resulting from any action, omission,
commission or operation under the Contract, or in connection in any way
whatsoever with the contracted work, until final acceptance of the work by
the City.
1.9 Insurance coverage required in these specifications shall be in force
throughout the Contract Term. Should the Contractor fail to provide
acceptable evidence of current insurance within seven (7) days of written
notice at any time during the Contract Term, the City shall have the
absolute right to terminate the Contract without any further obligation to
the Contractor, and the Contractor shall be liable to the City for the entire
additional cost of procuring performance and the cost of performing the
incomplete portion of the Contract at time of termination.
1.10 Contractual and other liability insurance provided under this Contract shall
not contain a supervision, inspection or engineering services exclusion
that would preclude the City from supervising or inspecting the project as
to the end result. The Contractor shall assume all on-the-job
responsibilities as to the control of persons directly employed by it and of
the subcontractors and any persons employed by the subcontractor.
1.11 Nothing contained in the specifications shall be construed as creating any
contractual relationship between any subcontractor and the City. The
Contractor shall be as fully responsible to the City for the acts and
omissions of the subcontractors and of persons employed by them as it is
for acts and omissions of persons directly employed by it.
1.12 Precaution shall be exercised by the Contractor at all times for the
protection of persons, (including employees) and property. All existing
structures, utilities, roads, services, trees and shrubbery shall be protected
against damage or interruption of service at all times by the Contractor
and its subcontractors during the term of the Contract, and the Contractor
shall be held responsible for any damage to property occurring by reason
of its operation on the property.
1.14 All required insurance coverage must be acquired from insurers
authorized to do business in the State of Texas and acceptable to the
City. The City prefers that all insurers also have a policyholder's rating of
"A-" or better, and a financial size of "Class VI" or better in the latest
edition of A.M. Best, or A or better by Standard and Poors; exceptions to
this policy may only be approved in writing by the City Manager or City
Finance Director.
1.15 The City will consider deductible amounts as part of its review of the
financial stability of the bidder. Any deductibles shall be disclosed in the
Checklist and all deductibles will be assumed by the Contractor.
ContractorNendor may be required to provide proof of financial ability to
cover deductibles, or may be required to post a bond to cover deductibles.
2. Contractor's Insurance - "Occurrence" Basis:
2.1 The Contractor shall purchase the following insurance coverage, including
the terms, provisions and limits shown in the Checklist.
2.1.1 Commercial General Liability - Such Commercial General Liability
policy shall include any or all of the following as indicated on the
Checklist:
I. General aggregate limit is to apply per project.
ii. Premises/Operations:
iii. Actions of Independent Contractors;
IV. Products/Completed Operations to be maintained for one
year. Final completion and acceptance of the work, with
evidence of same filed with owner.
v. Contractual Liability including protection for the Contractor
from claims arising out of liability assumed under this
contract;
vi. Personal Injury Liability including coverage for offenses
related to employment;
vii. Explosion, Collapse, or Underground (XCU) hazards; if
applicable. Coverage required for any and all work
involving drilling, excavation, etc.
2.1.2 Business Automobile Liability including coverage for any owned,
hired, or non-owned motor vehicles and automobile contractual
liability.
2.1.3 Workers' Compensation - statutory benefits as required by the
State of Texas, or other laws as required by labor union
agreements, including Employers' Liability coverage.
2.2 Owner's Protective Liability Insurance:
In addition to the insurance described above, the Contractor shall obtain,
pay for and maintain at all times during the prosecution of the work under
the contract, an owner's protective liability insurance policy naming the
Owner and Engineer as insured for property damage and bodily injury,
including death, which may arise in the prosecution of the work or
Contractor's operation under this contract. Coverage shall be on an
"occurrence" basis, and the policy shall be issued by the same insurance
company that carries the Contractor's liability insurance.
Limits of liability shall be as follows:
Bodily Injury
Property Damage
$500,000 each occurrence
$500,000 each occurrence
INSURANCE CHECKLIST
Construction Projects
("X" means the coverage is required.)
Coveraae Reauired
---X- 1. Workers' Compensation &
Employers' Liability
Limits (Fiaures Denote Minimums)
Statutory limits of State of Texas
$100,000 accident $100,000 disease
$500,000 policy limit disease
2. For Future Use
3. City Approved Alternative
Workers' Compo Program
$150,000 medical, safety program
---X- 4. General Liability
Minimum $500,000 each incident
$1,000,000 occurrence
Complete entry No. 26
---X- 5. General aggregate applies
per project (CGL)
---X- 6. Premises/Operations
(Items No. 3-10 & 12 require)
$500.000 combined single limit
for bodily injury and property damage
---X- 7. Independent Contractors
---X- 8. Products
damage each occurrence with
~ 9. Completed Operations
$1,000,000 general aggregate that
applies to project under contract
-.lL 10. Contractual Liability
~ 11. Personal Injury Liability
-.lL 12. XCU Coverages
---1L- 13. Automobile Liability
$500,000 each offense & aggregate
$500,000 Bodily Injury & Property
---1L- 14. Owned, Hired & Non-owned
Damage each accident
15. Motor Carrier Act Endorsement
16. Professional Liability
$500,000 Bodily Injury &
Property Damage each accident.
$_BI & PO each occurrence
$_- Comprehensive
$_- Collision
$500,000 Combined single limits
17. Garage Liability
18. Garage keepers' Legal
~ 19. Owners Protective
Liability
---1L-20. City named as additional insured on other than WIC and Auto. This coverage is primary to all other
coverages the City may possess.
--2L 21. City provided with Waiver of Subrogation on Workers' Compensation or Alternative program if
applicable.
-X.22. Ten (10) days notice of cancellation, non-renewal, material change or coverage reduction endorsement
required. The words "endeavor to" and "but failure" (to end of sentence) are to be eliminated from the Notice
of Cancellation provision on standard ACORD certificates.
---1L 23. The City of Paris prefers an A.M. Best's Guide Rating of "A-" , "VI" or better or Standard and Poor's
Rating AA or better; Authorized to do business in the State of Texas (not applicable for workers' compensation
assigned through pool or alternative compensation programs).
---1L- 24. The Certificate must state bid number and bid title or project name.
_ 25. Other Insurance Required:
INSURANCE AGENT'S STATEMENT
I have reviewed these requirements with the bidder named below. Additionally:
~ 26. The above policy(s) carry the following deductibles:
Full limits of coverage available for:
General Liability
Automobile Liability
~ 27. Liability policies are (indicate):
OCCURRENCE [ ]
CLAIMS MADE [ ]
Insurance Agent (Print)
BID FORM
PROJECT IDENTIFICATION: 2007 City Street HMAC Overlay Program
THIS BID IS SUBMITTED TO: The Honorable Mayor and City Council
City Hall
135 S.E. 1st Street
Paris, Texas 75460
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into
an agreement with the City of Paris, Texas ("CITY") to perform and furnish all labor,
supervision, materials and equipment ("Work") as specified or indicated in the
Invitation to Bid, Bid Form, Terms & Conditions, Specifications and Insurance
Requirements (hereinafter "Bid Documents") for the Contract Price in accordance
with the completion schedule referenced in the Invitation to Bid in accordance with
the other terms and conditions of the Contract Documents.
2. BIDDER accepts all of the terms and conditions of the Bid Documents, including
without limitation those dealing with the disposition of Bid security. This Bid will
remain open for forty (40) days after the date of Bid opening. BIDDER shall
execute a contract with the City with the Bonds and other documents required by the
Bidding Requirements within eight (8) days following the City's Notice of Award.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Contract,
that:
(a) BIDDER has carefully examined and reviewed copies of all the Bidding
Documents and of the following Addenda, receipt of all which is hereby
acknowledged.
Date:
Number:
(b) BIDDER has familiarized itself with the nature and extent of the Bid Documents,
work site, locality, and all local conditions and Laws and Regulations that in any
manner may affect cost, progress, performance or furnishing of the Work.
(c) BIDDER has given CITY written notice of all conflicts, errors or discrepancies
that it has discovered in the Bid Documents and the written resolution thereof by
CITY is acceptable to BIDDER.
(d) This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation; BIDDER
has not directly or indirectly induced or solicited any other Bidder to submit a false or
sham Bid; BIDDER has not solicited or induced any person, firm or corporation to
refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any
advantage over any other Bidder or over OWNER.
4. BIDDER agrees to complete the Work in accordance with all terms and conditions and
specifications contained in the Bid Documents for the following unit price(s):
UNIT PRICE SCHEDULE
ESTIMATED UNIT TOTAL
NO. ITEM QUANTITY PRICE PRICE
1. Power operated milling machine with 40,530 SY $ $
personnel - mill 2-inches
2. Tack Coat SS-1, Rate 0.05 Gallons/SY 2,030 gallons $ $
3. Hot mix asphaltic concrete, type 0
installed. (TXDOT Item 340) 4,460 tons $ $
4. Concrete Manhole pad 4'x4x10" 14 EA $ $
5. Concrete Valve & Clean-out pad 2'x2'x10" 38 EA $ $
TOTAL BASE BID PRICE ($
(use words) (figures)
5. BIDDER agrees that the Work (bid items 1, 2 and 3) will be substantially complete on or
before October 1, 2007, the remaining work is to be completed prior to November 2nd,
2007.
BIDDER understands and agrees that the quantities listed herein are only estimated
quantities and the City's actual requirement may vary depending on the City's actual
needs and budget.
BIDDER agrees to provide the City of Paris with a performance bond and payment bond
in the amount of the total contract price within eight (8) calendar days of the date of
contract award, and as soon possible in order to meet the described deadlines listed
above.
BIDDER shall provide a properly executed insurance certificate which satisfies the
Insurance Requirements herein within eight (8) days of contract award.
BIDDER acknowledges and accepts that the contract shall provide for liquidated
damages of $240 per day for each day the Bidder is late completing the work called for in
the contract documents.
6. The following documents are attached to and made a condition of this BID:
(a) Required Bid Security in the form of 5% bid bond or cashiers check made payable to
2
the City.
(b) Performance and Payment Bonds in the amount of the contract price.
(c) Insurance Requirement Affidavit.
7. Communications concerning the Bid shall be addressed to the address of BIDDER
indicated below.
8. The terms used in this Bid which are defined in the General Conditions of the
Construction Contract included as part of the Contract Documents have the meanings
assigned to them in the General Conditions.
SUBMITTED ON
,2007.
If BIDDER is:
An Individual
By
(Individual's Name)
(SEAL)
doing business as
Business address:
Phone Number:
A Partnership
By
(SEAL)
(Firm Name)
(General Partner)
Business address:
Phone Number:
A Corporation
By
(Corporation Name)
3
(State of Incorporation)
By
(Name of Person Authorized to Sign)
(Title)
(Corporate Seal)
Attest
(Secretary)
Business address:
Phone Number:
A Joint Venture
By
(Name)
(Address)
By
(Name)
(Each joint venturer must sign. The manner of signing for each individual, partnership
and corporation that is a party to the joint venture should be in the manner indicated
above.)
4