2007-092-RES-Approving the terms and conditions of an interlocal agreement between the city of paris and region 4 education service center, for the cooperative puchasing network (TCPN), providing for a cooperative purchasing program for goods and servicesRESOLUTION N0. 2007-092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS
AND REGION 4 EDUCATION SERVICE CENTER, FOR THE
COOPERATIVE PURCHASING NETWORK (TCPN), PROVIDING FOR A
COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES;
DESIGNATING DIRECTOR OF FINANCE, GENE ANDERSON, AS
OFFICIAL REPRESENTATIVE OF THE CITY OF PARIS RELATING TO
THE PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris has been presented a proposed Interlocal
Agreement by and between the Region 4 Education Service Center, which sponsors The Cooperative
Purchasing Network, and the City of Paris and found to be acceptable and in the best interests of the
City of Paris and its citizens, are hereby in all things approved.
WHEREAS, the City of Paris, Texas, pursuant to the authority granted under Sections
271.101 to 271.102 of the Local Government Code, desires to participate in the described purchasing
program sponsored by the Region 4 Education Service Center which is known as the Cooperative
Purchasing Network, and in the opinion that participation in this program will be highly beneficial
to the taxpayers through the anticipated savings to be realized;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. The terms and conditions of the agreement having been reviewed by the City
Council of the City of Paris and found to be acceptable And in the best interests of the City of Paris
and its citizens are hereby in all things approved.
Section 3. The Director of Finance, Gene Anderson, of the City of Paris under the
direction of the City Council of the City of Paris is hereby designated to act for the City of Paris in
all matters relating to The Cooperative Purchasing Network including the designation of specific
contracts in which the City of Paris desires to participate.
Section 4. This resolution shall become effective from and after its date of passage.
PASSED AND APPROVED this the 13~` day of August, 2007.
esse Jame Freelen, Mayor
ATTEST:
t ,
ice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McII ity Attorney
INTERLOCAL AGREEMENT
Region 4 Education Service Center
Contracting Parties
School District or Public Entity County-District Number
Region 4 Education Service Center 101 - 950
County-District Number
This agreement is effective and shall be automatically renewed unless either party
gives sixty (60) days prior written notice ofnon-renewal. This agreement may be terminated with or
without cause by either party upon (60) days prior written notice, or may also be terminated for cause at
anytime upon written notice stating the reason for and effective date of such terminations and after giving
the affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter
271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain
substantial savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Member School District or Public Entity:
1.
2.
3.
4.
5.
6.
Commitment to participate in the program as indicated by an authorized signature in the
appropriate space below.
Designate a contact person for the cooperative.
Commit to purchase products and services that become part of the official products and services
list when it is in the best interest of the member entity.
Prepare purchase orders issued to the appropriate vendor from the official award list provided by
the Purchasing Cooperative.
Accept shipments of products ordered from vendors in accordance with standard purchasing
procedures.
Pay vendors in a timely manner for all goods and services received.
~~ ~ ~ p ~~ ~ Revised 03/06 (QP134-MEMI Rev. l)
Authorization:
Region 4 Education Service Center and The Cooperative Purchasing Network (TCPN) executed a
contract to provide cooperative purchasing opportunities to school districts and public entities.
Please send a signed Interlocal Agreement to Region 4 ESC, Attn: TCPN, 7145 W. Tidwell, Houston, TX
77092-2096.
School District or Public Entity Region 4 Education Service Center
By By
Authorized Signature Authorized Signature
. Deputy Director, Financial Services/CFO
Title Title
Date Date
Stuart Verdon-Director-TCPN
Contact Person ~ Contact Person
(713 -744-8115
Title of Contact Telephone Number
sverdon(a~esc4.net
Street Address E-mail Address
City, State Zip
Contact's Telephone Number
E-mail Address
Revised 03/06 (QP134-MEMI Rev. 1)