06-H Releasing FAA entitlement funds
CITY OF PARIS, TEXAS
CITY COUNCIL AGENDA REQUEST
. Action 0 Discussion
o Refer to:
MEETING DATE: I August 27, 2007
o Information
SUBMITTED BY:
Lisa A. Wright, Director of Community Development
DESCRIPTION:
A resolution releasing Federal Aviation Administration non-primary entitlement funds for
FY 2003 and FY 2004 in the amount of $300,000.00, requesting replacement funding
to make repairs to existing runways, taxiways, apron, and drainage, and reallocating the
previously approved local cash match to the new proposed project.
BACKGROUND INFORMATION:
The City Council previously approved funding for the construction of a new T
hangar and associated pavement at Cox Field Airport in the amount of $622,223. 00, with
a local cash match of $105,556.00. Due to rising costs associated with pavement, in
July 2006, estimates for the project rose to $776,033.00, thus increasing the City's cash
match by an additional $153,810.00. After several meetings with KSA Engineers and
representatives from TxDOT Aviation, it was determined that the current funds could be
put to better immediate use by instead addressing several airfield maintenance issues.
In November 2006, the City officially advised TxDOT Aviation that it did not have
adequate funding to complete the T hangar project; therefore, we requested that the
funds be reallocated for runway pavement repairs, airfield striping, and drainage
pavement issues. TxDOT met with the City in June 2007 regarding proposed
improvements and has now officially requested that the City transfer its previously
allocated funds back to TxDOT in order that they may be applied to other projects.
The cash match previously approved for the T hangar project can now be reduced
because the match ratio for airfield improvements is lower than that for construction of
new facilities. The proposed airfield issues for which the funding is requested to be
reallocated include: (1) reconstruction of taxiway; (2) repair existing apron drainage; (3)
repair airfield drainage issues by main runway; (4) main runway delamination: (5) fuel
farm pavement overlay; and (6) replacement of guidance sign panels.
FISCAL AUTHORITY:
BUDGETED: YES Account #:010915-61-98
GRANT: Account #:
BOND I C 0 Account #:
Other: See attached for recommended funding
LEGAL REVIEW:
MANAGER'S RECOMMENDATION:
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DRAFT
S:\citydatalAttorneyIRESWORK\CURRENliTxDOT Grant 2005 - Reallocate.wpd
August 23, 2007
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, AUTHORIZING THE RELEASE OF FEDERAL AVIATION
ADMINISTRATION NON-PRIMARY ENTITLEMENT FUNDS FOR FY 2003
AND FY 2004 IN THE AMOUNT OF $300,000.00; AUTHORIZING AN
APPLICATION TO THE TEXAS DEPARTMENT OF TRANSPORTATION,
A VIA TION DIVISION, FOR THE USE OF NON-PRIMARY ENTITLEMENT
FUNDING FOR REPAIRS TO EXISTING RUNWAYS, TAXIWAYS, APRON,
AND DRAINAGE; AUTHORIZING APPROPRIATE CITY OFFICIALS TO
EXECUTE ANY AND ALL DOCUMENTS ASSOCIATED WITH SAID
RELEASE AND GRANT APPLICATION; AUTHORIZING THE
EXPENDITURE OF CITY FUNDS AS THE CITY'S LOCAL MATCHING
SHARE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of June,
2005, in Resolution No. 2005-068, authorize an application to the Texas Department of Transportation,
Aviation Division, for a Federally Assisted Airport Development Grant to perform various pavement
improvements and hangar construction at Cox Field Airport; and,
WHEREAS, on September 6, 2005, TxDOT issued its award for Project Number
06HGPARIS in the amount of $622,223.00, with $516,667.00 to be provided by grant and
$105,556.00 to be provided in the form ofa local cash match; and,
WHEREAS, due to rising costs associated with pavement, the City's cash match requirement
has increased by an additional $153,810.00 to $259, 366.00; therefore, the City has determined that
the best use offunding is to undertake various needed airfield improvements as follows: (1) reconstruct
the taxiway to improve drainage and eliminate a hazard; (2) repair existing apron drainage to prevent
further cracking; (3) repair airfield drainage issues by main runway; (4) delaminate and resurface the
main runway: (5) overlay the pavement by the fuel farm; and (6) replace guidance sign panels; and,
WHEREAS, in order the reallocate funding for the revised project scope, it is necessary that
the City execute an Agreement for Transfer of Entitlements to authorize the release of Federal Aviation
Administration Non-Primary Entitlement Funds for FY 2003 and FY 2004 in the amount of
$300,000.00; and,
WHEREAS, the total revised project cost is currently estimated at $985,215.00, with the City
of Paris providing a local cash contribution estimated to be $98,521.50, and it is necessary for the City
to submit a written request to reallocate funds for said project; and,
WHEREAS, the City Council finds and determines that it is appropriate and in the best interest
ofthe City to authorize the transfer of existing funds and the revision ofthe project scope for said grant
and the subsequent implementation of said revised grant, if approved, upon receipt thereof;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the City Manager and the City Attorney are hereby authorized to execute the
Agreement for Transfer of Entitlements for Transfer of Entitlements, under the terms and conditions
and in the form shown in Exhibit A, attached hereto, to authorize the release of Federal Aviation
Administration Non-Primary Entitlement Funds for FY 2003 and FY 2004 in the amount of
$300,000.00.
Section 3. That the City Manager is hereby authorized to execute the letter attached hereto as
Exhibit B requesting the reallocation of Non-Primary Entitlement Funds for various needed airfield
improvements as follows: (I) reconstruct the taxiway to improve drainage and eliminate a hazard; (2)
repair existing apron drainage to prevent further cracking; (3) repair airfield drainage issues by main
runway; (4) delaminate and resurface the main runway: (5) overlay the pavement by the fuel farm; and
(6) replace guidance sign panels.
Section 4. That the City Manager and all other appropriate city officials are hereby authorized
to make any additional applications or requests to the Texas Department of Transportation, Aviation
Division, for funds necessary to complete said airfield improvements at Cox Field Airport.
Section 5. That the City Manager, City Finance Director, and City Attorney shall be and are
hereby authorized and directed to execute on behalf of the City of Paris at the appropriate time, all
grant applications, contracts, and agreements with the State of Texas, and any and all other documents
associated therewith as shall be necessary to complete the aforesaid grant application and to accept and
implement said grant if same shall be approved on behalf ofthe City of Paris.
Section 6. That the total project cost is estimated to be $ , with the City's projected
estimated contribution of$ , and the authorization for the expenditure of such funds as a local
share upon approval of the final grant document by the Texas Department of Transportation shall be
and is hereby in all things approved.
Section 7. That the City Council of the City of Paris, by adoption of this resolution, does
hereby name the Texas Department of Transportation as its agent for the purposes of applying for,
receiving, and disbursing all funds for the aforementioned airport improvements and for the
administration of contracts necessary for the implementation of said improvements.
Section 8. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 27th day of August, 2007.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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Appendix 1. ENTITLEMENT'TRANSFER AGREEMENT
o
U.S. Department
of Transportation
Federal Aviation
Administration
AGREEMENT FOR TRANSFER OF ENTITLEMENTS
In accordance with section 47117(c)(2) of Title 49 U.S.C, (hereinafter called the "Act).
The City of Paris, Texas
Hereby waives receipt of the following amount of funds apportioned to it for each fiscal year specified under
section 47114(c)(1) of the Act.
Amount Fiscal Year
$ 150,000 2003
$ 150,000 2004
TOTAL $ 300,000
On the condition that the Federal Aviation Administration makes the waived amount available to:
THE CITY OF PARIS, TEXAS
for eligible projects under section 471 04(a) Act. This waiver shall expire on earlier of 9-30-07 (date) or when
the availability of apportioned funds would lapse under section 47117(b) of the Act.
FOR THE UNITED STATES OF
AMERICA, FEDERAL AVIATION
ADMINISTRATION through TxDOT
FOR the City of Paris, Texas
(Signature)
(Signature)
David Fulton
(Typed Name)
Director, Aviation Division
........................................... ........................................-...........................
(Tit/e)
.................................,..........-........... ...................... .................................-......,............................
(Typed Name)
................................................................................................ ..............................--...-...........-..................
(Tit/e)
..........................................-.. ..............."......,'"......~ ............................
(Date)
..."............. ........... ............ .-...................... .........m..............~.......
(Date)
CERTIFICATE OF SPONSOR'S A TTOR~EY
I, acting as Attorney for the Sponsor do hereby certify:
That I have examined the foregoing Agreement and find that the Sponsor has been duly authorized to make
such transfer and that the execution thereof is in all respects due and proper and in accordance with the
laws of the State of Texas and the Act
Dated at
this
day of
,20_,
By
(Signature of Sponsor's Attorney)
FAA Form 5100-110 (10/89)
EXHIBIT A-
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