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10-A City Council Mtg Min 12-10-07 REGULAR MEETING OF THE CITY COUNCIL, CITY OF PARIS December 10,2007 The City Council of the City of Paris met for a regular session at 5:00 P. M. Monday, December 10,2007, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Jesse James Freelen Council Members: Will Biard; Mary Ann Fisher; Don Wilson; Stephen Brown; Kevin Gray; and Bill Strathern, Mayor Pro Tern City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Lisa Wright, Community Development Director; Karl Louis, Police Chief; Bob Hundley; Assistant Police Chief, Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief; and Doug Harris, Interim Director of Utilities 1. Call meeting to order. Mayor Freelen called the meeting to order at 5:03 p.m. 2. Pledge of Allegiance and invocation. Gene Anderson gave the invocation and Council Member Biard led the pledge. 3. Convene in Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive advice of legal counsel pertaining to pending or possible litigation and to receive advice of counsel pertaining to pending or possible litigation and to receive advice of legal counsel pursuant to the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofT exas, regarding the following matters: A. To receive Attorney advice on Memorandum of Understanding pertaining to Lake Pat Mayse water. B. To receive Attorney advice on pending litigation, City of Paris v. City ofClarksville, Cause No. 74469. Mayor Freelen convened Council into Executive Session at 5:05 p.m. .M..,..,_...._....~ Regular City Council Meeting December 10, 2007 Page 2 4. Reconvene in open session to consider and take necessary action as deemed appropriate regarding those matters discussed in the Executive Session. Mayor Freelen convened Council into open session at 6:28 p.m. and Council subsequently took a break. Mayor Freelen reconvened Council into regular session at 6:42 p.m. and moved to item 3B 3.B. To receive Attorney advice on pending litigation, City of Paris v. City ofClarksville, Cause No. 74469. Council Member Biard made a Motion to authorize the City Attorney to follow Council's instructions by proceeding with negotiations and Council Member Gray seconded the Motion. Motion carried, 7 ayes - 0 nays. A. To receive Attorney advice on Memorandum of Understanding pertaining to Lake Pat Mayse water. Mayor Freelen asked Kent McIlyar to explain this item. Kent explained that the City of Paris had received inquiry and proposal from the City oflrving, Texas, about Irving's interest in possibly discussing a purchasing agreement for raw water out of Lake Pat Mayse. He further explained that the City of Irving was proposing that the City of Paris grant Irving a twelve month exclusive negotiating time period. During that time the City of Paris and City of Irving would study the feasibility of selling excess raw water out of Lake Pat Mayse. Kent stated that the City ofIrving was willing to pay up to $160,000.00 in engineering and consulting fees to conduct the studies. He also stated that Irving wanted to explore the possibility of Pat Mayse being a transfer point from the north. Kevin Carruth added that the City ofIrving would pay an outright payment of$40,000.00 to the City of Paris for the opportunity to discuss possibilities relating to purchase of water. Council Member Strathern said he wanted additional time to study this item. Several Council Members expressed a desire to have a public hearing and get input from citizens. It was a consensus of the Council to schedule this item for a public hearing on December 17,2007. Council Member Wilson made a Motion that no action be taken on this item and Council Member Biard seconded it. Motion carried, 7 ayes - 0 nays. 5. Citizens Forum. No one spoke. -- 'T Regular City Council Meeting December 10, 2007 Page 3 6. CONSENT AGENDA Mayor Free1en inquired if there were any items that Council Members wanted to pull from the Consent Agenda for discussion. Kevin Carruth informed Council that Anthony Bethel told him Dr. Moseley had agreed to serve again on the Board of Health, but that Ted Gibson had not. Council Member Wilson made a Motion that item D(3) be pulled from the Consent Agenda for discussion and Council Member Brown seconded the Motion. Motion carried, 7 ayes - 0 nays. Council Member Strathem suggested that in the future Council have a Committee formed of representatives from each district and the Committee submit nominations for appointments to the Boards and Commissions. Mayor Freelen stated they would discuss procedures after the first of the year. (D)(3) RESOLUTION NO. 2007-141: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AND THE COMMISSIONERS COURT OF LAMAR COUNTY, TEXAS, REAPPOINTING DR. ROBERT MOSELEY AS MEMBERS OF THE PARIS-LAMAR COUNTY BOARD OF HEALTH; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to appoint Dr. Moseley to the Board was made by Council Member Wilson and seconded by Council Member Fisher. Motion carried, 7 ayes - 0 nays. Council Member Wilson made a Motion to approve the Consent Agenda and Council Member Strathem seconded the Motion. The Council voted seven (7) for and none (0) opposed to approve and adopt the Consent Agenda, Items 6A, 6B(1), 6B(2), 6C, 6D(1), 6D(2), 6D(4), and 6D(5) as follows: A. Approval of minutes from previous City Council meetings. (11/12/07) B. Receipt of reports andlor minutes from committees, boards, and commissions. (1) City Council Task Force on Code Enforcement. (11/13/07) (2) Safety Committee. (5/2/07; 5/23/07; 6/5/07; 8/7/07; 10/16/07; and 11/16/07) C. Review, and acceptance of Monthly Financial Report. D. Consideration of and action on the following resolutions: (1) RESOLUTION NO. 2007-139: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING RESOLUTION NO. 2007-083 APPOINTING MEMBERS TO SERVE ON THE TRAFFIC COMMISSION; Regular City Council Meeting December 10, 2007 Page 4 MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. (2) RESOLUTION NO. 2007-140: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CONFIRMING THE REAPPOINTMENT OF ZENETT A FULBRIGHT AS A MEMBER OF THE FIRE FIGHTERS' AND POLICE OFFICERS' CIVIL SERVICE COMMISSION OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT AND PROVIDING AN EFFECTIVE DATE. (4) RESOLUTION NO. 2007-142: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION OF THE CITY OF PARIS TO SERVE THE UNEXPIRED TERMS OF BOBBY L. MYERS, WHICH ENDS DECEMBER 31, 2009; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. (5) RESOLUTION NO. 2007-143: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING CHANGE ORDER NO. ONE AND AUTHORIZING FINAL PAYMENT TO B. BRAY CONSTRUCTION FOR THE CONSTRUCTION OF W ASTEW A TER SYSTEM IMPROVEMENTS FOR THE TEXAS DEPARTMENT OF TRANSPORTATION PINE MILL ROAD AND LOOP 286 NE GRADE SEPARATION PROJECT, PHASE II; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 7. Receipt of report from the Planning & Zoning Commission. A. ORDINANCE NO. 2007-053: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT SA, CITY BLOCK 286, CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A ONE-F AMIL Y DWELLING DISTRICT NO.2 (SF -2) TO A GENERAL RETAIL DISTRICT (GR) DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SA VINGS CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE, AND AN EFFECTIVE DATE. Mayor Free1en opened the public hearing and asked for anyone speaking in favor of this item to do so. Mayor Free1en asked for anyone speaking against this item to do so. With no one speaking, Mayor Freelen closed the public hearing. Regular City Council Meeting December 10, 2007 Page 5 A Motion to approve this item was made by Council Member Fisher and seconded by Council Member Gray. Motion carried, 7 ayes - 0 nays. B. ORDINANCE NO. 2007-054: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 6, CITY BLOCK 286, CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A PLANNED DEVELOPMENT DISTRICT-RETAIL SHOPPING CENTER (PD-a) TO A GENERAL RETAIL DISTRICT (GR) DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SA VINGS CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE, AND AN EFFECTIVE DATE. Mayor Freelen opened the public hearing and asked for anyone speaking in favor of this item to do so. Mayor Freelen asked for anyone speaking against this item to do so. With no one speaking, Mayor Freelen closed the public hearing. A Motion to approve this item was made by Council Member Brown and seconded by Council Member Fisher. Motion carried, 7 ayes - 0 nays. C. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Peoples Bank Place 286 Addition, being number 2805 Lamar Avenue. Council Member Biard said the plats reflected the zoning for this item and item D. below to be zoned for commercial, but the zoning had been changed to general retail. He stated he wanted to make sure the one that Council approved had the correct zoning designation of general retail. Subject to the zoning being changed to reflect general retail, a Motion to approve this item was made by Council Member Brown and seconded by Council Member Wilson. Motion carried, 7 ayes - 0 nays. D. Consideration of and action on the Final Plat of Lot 1, Block A, Peoples Bank Place 286 Addition, being number 2805 Lamar Avenue. Subject to the change on the final plat to reflect the correct zoning of general retail, Council Member Biard made a Motion to approve this item and seconded by Council Member Fisher. Motion carried, 7 ayes - 0 nays. E. Public Hearing and consideration of the petition of Al Green, and action on an ordinance amending Zoning Ordinance No. 1710, changing the zoning from a Neighborhood Service District (NS) to a General Retail District (GR) on Lot 12, Block C, East Park Addition, being number 951 E. Hickory Street. Regular City Council Meeting December 10, 2007 Page 6 Mayor Freelen opened the public hearing and asked for anyone speaking in favor of this item to do so. Clarene Green Montgomery, sister of Al Green, announced that he wished to withdraw his application for rezoning the property. Mayor Freelen asked for anyone speaking against this item to do so. With no one else speaking, Mayor Free1en closed the public hearing. A Motion to accept the withdrawal was made by Council Member Fisher and seconded by Council Member Strathern. Motion carried, 7 ayes - 0 nays. F. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Omega 306 Addition, and discussion and possible action on variance request for deferring curb and gutter construction, being number 2885 Stillhouse Road. Subject to the City Engineer's recommendations, a Motion to approve this item was made by Council Member Biard and seconded by Council Member Brown. Council Member Wilson said he had a problem with the recommendation of eliminating curb and gutter. He went on to say there would be a problem with future development in the area and if the developer did not want to put in curb and gutter, the developer should deposit funds with the City of Paris for his part offuture development ofthe area. He further stated it would not be fair to others purchasing property in the area to have to pay the full costs of curb and gutter. Shawn Napier said if they did grant a variance, there were several options to consider and one was the developer placing funds with the City, so that the City could build in curb and gutter in the future. Council Member Biard withdrew his Motion. Subject to the City Engineer's recommendations, a Motion to approve the preliminary plat and to take no action on the variance was made by Council Member Biard and seconded by Council Member Strathern. Motion carried, 7 ayes - 0 nays. A Motion to deny the variance on curb and gutter was made by Council Member Wilson and seconded by Council Member Brown. A vote was not taken. Shawn Napier informed Council the owner was present. Mayor Freelen asked him to come forward. Developer John Griffin, 1201 Saddlebrook Drive, McKinney, Texas, said it was impractable to put in curb and gutters at this time. He went on to say one of the options discussed was to put up money in reserve should the street be widened in the future. He said they were not opposed to looking at options. Council Member Wilson withdrew his Motion. Council Member Wilson asked Shawn Napier if this would come back to Council with his recommendations. Shawn explained if Council approves this, the developer would have to come to City staffwith a site plan showing how they are going to do all of this. City staff would then work through the process to determine approval. Once that work is completed and City staff accepts same, it would come back to City Council in form of a final plat. Regular City Council Meeting December 10, 2007 Page 7 G. Consideration of and action on the Preliminary Plat of Lots 1,2,3 and 4, Block G, and Lots 5,6, 7, and 8, Block K, The Hills Phase V. A Motion to approve this item was made by Council Member Fisher and seconded by Council Member Wilson. Motion carried, 7 ayes - 0 nays. H. Consideration of and action on the Master Plat of Lots 1, 2, 3, and 4, Block G, and Lots 5, 6, 7, and 8, Block K, The Hills Phase V. Council Member Biard clarified that all plats approved were subject to the engineer's recommendations. A Motion to approve this item was made by Council Member Biard and seconded by Council Member Wilson. Motion carried, 7 ayes - 0 nays. 8. Presentation of Pete Kampfer, Director Paris Economic Development Corporation, discussion and consideration of a request for funding of $20,000.00 for Wayfinding Signs Program for the City of Paris. Pete Kampfer gave a power point presentation depicting the wayfinding signs and asked for funding in the amount of $20,000.00. A Motion to approve the funding of$20,000.00 was made by Council Member Strathem and seconded by Council Member Wilson. Motion carried, 7 ayes - 0 nays. 9. RESOLUTION NO. 2007-144: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE EXECUTION OF A 20 FOOT WATER LINE EASEMENT AND A 50 FOOT TEMPORARY CONSTRUCTION EASEMENT TO LAMAR COUNTY WATER SUPPLY DISTRICT WHICH CROSSES UNDER PART OF LAKE CROOK PROPERTY FOR A 16 FOOT WATER MAIN; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Council Member Biard asked to be recused. A Motion to recuse Council Member Biard was made by Council Member Fisher and seconded by Council Member Strathem. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member Fisher and seconded by Council Member Wilson. Motion carried, 6 ayes - 0 nays. A Motion to return Council Member Biard to the meeting was made by Council Member Fisher and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. Regular City Council Meeting December 10, 2007 Page 8 10. Consideration of and action on the following ordinances: A. ORDINANCE NO. 2007-055: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SECTION XIII OF ORDINANCE NO. 1315, THE SUBDIVISION REGULATIONS OF THE CITY OF PARIS, TO ADD PROVISIONS PERMITTING OWNERS OR DEVELOPERS TO POST FINANCIAL SECURITY TO GUARANTEE CONSTRUCTION OF PUBLIC IMPROVEMENTS TO SUBDIVISIONS IN LIEU OF ACTUALLY COMPLETING THE CONSTRUCTION OF THOSE IMPROVEMENTS AS A CONDITION TO APPRO V AL OF THE FINAL MAP OR PLAT OF THE SUBDIVISION; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Council Member Biard inquired if these agreements would come to Council. Shawn Napier answered in the affirmative. B. ORDINANCE NO. 2007-056: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SECTION 15-1 DEFINITIONS, AND SECTION 15-2 DURATION LIMITED OF CHAPTER 15, GARAGE SALES, OF THE CODE OF ORDINANCES OF THE CITY OF PARIS; AMENDING THE DEFINITION FOR A GARAGE SALE; PROVIDING FOR LIMITED DURATION AND FREQUENCY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Wilson and seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays. C. ORDINANCE NO. 2007-057: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE IN THE EMPLOYMENT OF THE CITY OF PARIS, TEXAS; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. A Motion to approve this item was made by Council Member Wilson and seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays. D. ORDINANCE NO. 2007-058: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF Regular City Council Meeting December 10, 2007 Page 9 DECEASED RETIREES OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTION. A Motion to approve this item was made by Council Member Brown and seconded by Council Member Gray. Motion carried, 7 ayes - 0 nays. E. ORDINANCE NO.2007-059: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, IMPOSING A ONE HUNDRED EIGHTY (180) DAY MORA TORIUM ON THE ISSUANCE OF PERMITS UNDER THE CITY CODE OF ORDINANCES AND SPECIFIC USE PERMITS UNDER THE CITY ZONING ORDINANCE FOR THE PLACEMENT OF MOBILE HOMES OR HUD-CODE MANUFACTURED HOMES ON ANY PROPERTY LOCATED WITHIN THE CORPORATE CITY LIMITS OF THE CITY OF PARIS, TEXAS; AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO WORK WITH THE PLANNING AND ZONING COMMISSION TOWARD DEVELOPING NEW REGULATIONS FOR MOBILE HOMES AND HUD-CODE MANUFACTURED HOMES TO BE PRESENTED TO THE CITY COUNCIL; PROVIDING A PENAL TY CLAUSE, SA VINGS CLAUSE, REPEALER CLAUSE, SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Biard and seconded by Council Member Fisher. Motion carried, 7 ayes - 0 nays. F. ORDINANCE NO. 2007-060: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ESTABLISHING A CONSTRUCTION SPEED ON STATE LOOP 286 SW IN THE CORPORATE LIMITS OF PARIS, LAMAR COUNTY, TEXAS, DURING THE TEXAS DEPARTMENT OF TRANSPORTATION'S CONSTRUCTION PROJECT STP2006(751); PROVIDING A REPEALER CLAUSE, A SA VINGS CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE, AND AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Wilson and seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays. 11. Consideration of and action on the following resolutions: A. RESOLUTION NO. 2007-145: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AFFIRMING THE CITY'S DESIRE TO KEEP THE SIGNAL LIGHT AT THE INTERSECTION OF NORTH MAIN STREET (BU271) AND PROVINE AND REQUESTING THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) TO CONTINUE TO MAINTAIN AND OPERATE SAID SIGNAL LIGHT IN ACCORDANCE WITH STATE AND LOCAL LAW; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; Regular City Council Meeting December 10, 2007 Page 10 AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Gray and seconded by Council Member Fisher. Motion carried, 7 ayes - 0 nays. B. RESOLUTION NO. 2007-146: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE EXPENDITURE OF $37,727.64 TO WAYEST SAFETY, INC. FOR THE PURCHASE OF SELF-CONTAINED BREATHING APP ARA TUSES (SCBA) FOR USE IN THE FIRE DEP AR TMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Gray and seconded by Council Member Wilson. Motion carried, 7 ayes - 0 nays. C. RESOLUTION NO. 2007-147: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, A WARDING THE CONTRACT FOR THE DEMOLITION AND DISPOSAL OF DILAPIDATED STRUCTURES IN THE CITY OF PARIS TO B. BRAY CONSTRUCTION COMPANY, THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Gray and seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays. 12. Discussion and designation of certain City Council Members to liaison positions with various City Boards and Commissions. Mayor Freelen asked Council Members to review the list of City Boards and Commissions and be ready to make a decision at the next regular meeting in January. 13. City Manager review of progress made toward meeting City Goals and Objectives and possible amendment thereof. Kevin Carruth gave a review as follows: 1. Develop a 1 O-year capital improvement plan for streets, water & wastewater systems prior to March 31, 2008. Kevin stated the water section was about 40% complete and wastewater was about 10% complete. He said the plan for streets was about half finished, because lines run under the street and they have to first complete those plans. 2. Prepare Strategic Business Plan for all departments prior to March 31, 2008. Kevin said draft plans had been completed by the Fire Department and the Library. He Regular City Council Meeting December 10, 2007 Page 11 further stated he was involved in updating the process and looking at additional resources. Council Member Strathem said the plan needed to be that of the employees. Kevin stated the original proposal should be readdressed with a different approach. Council Member Strathem and Kevin Carruth agreed to get together later in the week to go over the prcoess/plan. 3. Clean up the appearance of the city by increased emphasis on code enforcement. Kevin reported the Code Task Force was meeting twice a month and had completed work on residential sanitation, junk vehicles, outside storage and electronic signs. 4. Prior to April 2008, Council to give direction to City Manager in order to target for budget expenditures and tax rate for next fiscal year. Kevin said there was no action, because the budget process had not begun. 5. Develop and implement process to benchmark productivity and efficiency of programs and personnel by June 1,2008. Kevin stated he was receiving monthly reports from the departments. He also stated that revisions will need to be made upon completion of the business plans. Kevin Gray left the meeting at 8:16 p.m. and returned at 8:21 p.m. Council Member Strathem said he thought they inadvertently left off a sixth goal/objective that dealt with citizen relationship process whereby citizens could access a system to make a comment, make a critique, request an action, or ask a question, and get a response within a reasonable period of time. Council Member Strathem asked if item six could be added back to the list. Mayor Freelen said he knows they discussed software. Council Member Wilson inquired about the status of the software. Kevin said there was a fourth system that staffwas going to review. He said staffwas moving forward, but wanted to make sure they thoroughly reviewed all of the systems. Kevin said once staff makes a recommendation to City Council, the implementation will take several months. Council Member Strathem made a Motion to add number 6 to the list of Goals and Objectives, to read as follows: Develop Citizens Relationship Process in order to respond and track requests for services from citizens. Council Member Wilson seconded the Motion. Motion carried, 7 ayes - 0 nays. 14. Discussion of Casa Bonita Apartments and funding options for demolition. Council Member Wilson stated that at the end of the year the City had an excess of surplus and the City had enough money to start addressing the Casa Bonita Apartments. He said he wanted to get something done, because this problem had been ongoing since 1982. He asked that it be placed on the Agenda for December 17th and January 14th. h___"""'."'",'T .'--_.~. ....-''?' Regular City Council Meeting December 10, 2007 Page 12 15. Possible future agenda items. Discussion and possible action of Cas a Bonita Apartments and funding options for demolition. 16. Consider and approve future events for City Council and/or City Staff pursuant to Resolution 2004-081. None were referenced. 17. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Strathem and seconded by Council Member Wilson. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 8:50 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK T .----T