04-B1 PEDC Mtg MinutesParis Economic Development Corporation
Board Meeting Minutes
December 28, 2007
Board Members Staff Present: Pete Kampfer
Present: John Wright Rachel Schory
Chad Brown Ex Officio Members
Glen Bawcum Present: Jesse Freelen
Dan Smith Renee Harvey
Dick Severson
Dan Smith called the meeting to order at 2:08 p.m.
The Board convened into executive session at 2:09 p.m. pursuant to Section 551.087 of
the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to
a business prospect to locate, stay, or expand in Paris and consider any commercial and financial
information related to the business prospect. The Executive Session was closed at 3:07 p.m.
Based on discussion and considerations during the executive session, the Board approved
an amended incentive agreement to retain and assist in expansion efforts of TCIM in Paris,
Texas. The incentive agreement, with amendments detailed below, was passed unanimously on
a motion made by Glen Bawcum seconded by Dick Severson. Amendments made to the
agreement were as follows:
1) Item 3 payment breakdown will change to $100,000 paid upon execution of
agreement, with $100,000 paid on each of the first, second, and third anniversaries of
the agreement.
2) Also in Item 3, receipts for items purchased for the purpose of reimbursement will be
accepted for the period between December 1, 2006 and September 30, 2007. This is a
change from an original period begin date of January 1, 2007.
3) There will be a new Item 4 inserted after Item 3, thereby altering the remaining item
numbers. This item will require verification of lease agreement for TCIM business
address in Paris, Texas for duration of agreement.
There being no further business to come before the board, the meeting was adjourned at
3:12 p.m.
Respectfully submitted,
Rachel Schory
Administrative Assistant
_ _ . . _ . , .
Paris Economic Development Corporation
Board Meeting Minutes
December 17, 2007
Board Members
Present: John Wright
Chad Brown
Glen Bawcum
Dan Smith
Dick Severson
Guests
Present: Connie Beard
Kevin Rose
Don Wall
Staff Present: Pete Kampfer
Rachel Schory
Ex Officio Members
Present: Jesse Freelen
Pam Anglin
Laurie O'Neal
Renee Harvey
Kent McIlyar
Dan Smith called the meeting to order at 3:08 p.m.
Minutes from the November 6, 2007 meeting were approved unanimously on a motion
made by Glen Bawcum seconded by Dick Severson.
The November financial report was reviewed. Explanation was provided for a$14,000
amount appearing on the statement. This amount reflects an item from 2004 that never cleared
the account and has subsequently been added back to the balance after recent audit. The C Tech
repayment was highlighted and they were noted to be paying on schedule. Financial report was
approved unanimously on a motion made by Dick Severson seconded by Glen Bawcum.
Pete Kampfer provided his Executive Director's report. Board members were oriented to
items added to their board notebooks, including items for current meeting and some for future
discussion. Items presented for future discussion include: Board and PEDC evaluation, Audit of
PEDC, and certified retirement community information. Official meeting day for 2008 PEDC
Board meetings will be the second Tuesday of each month at 4 p.m.
New business discussed included the purchase of a new Konica copier at a cost of $7299
for the Chamber and EDC office. Purchase is recommended over lease, and is needed because
current copier is worn out and often does not function properly. The new copier will come with
a maintenance agreement. Purchase of copier was approved unanimously on a motion made by
Glen Bawcum seconded by Chad Brown.
The second item of new business was the purchase of a fountain and lighting for the
Industrial Park at a cost of $7240. Item passed unanimously on a motion by John Wright
seconded by Dick Severson.
Final item of new business presented was a request from Don Wall, chairman of the
Sulphur River Regional Mobility Authority, for $5,000 start-up funding. This will serve as
Lamar County's contribution, as all involved counties are contributing $5,000 initially. This
request is being made of PEDC due to lack of available right of way and transportation funds in
city and county budgets. SRRMA's current major project is the widening of Highway 24 to I-30.
Funding was approved unanimously on a motion by Chad Brown seconded by Dick Severson.
Funding is set to be administered by EDC staff until SRRMA can establish an account of its
own. Any monies spent prior to the establishment of this account will come from the PEDC
funding, with the remaining monies to be transferred to the SRRMA account upon its initiation.
Laurie O'Neal of the Governor's Office of Economic Development offered her support of this
action and referred the board to Toll Road 49 in Tyler as a good example of a successful RMA
project. She also named www.keeptexasmovin com as a good resource for more transportation
information.
The Board convened into executive session at 3:53 p.m. pursuant to Section 551.087 of
the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to
a business prospect to locate, stay, or expand in Paris and consider any commercial and financial
information related to the business prospect. The Executive Session was closed at 4:55 p.m. No
action was taken by the Board as the result of this Session.
Following a recess unti15:07 p.m., the Board, in joint session with the City Council,
heard a presentation from Tim Keith of Buxton concerning a retail market study for Paris.
Buxton's Community ID program offers an in-depth study of the Paris retail area and should
reveal how far customers are willing to drive to shop, local customers' shopping patterns,
lifestyle habits and media preferences. Timeline for the study is approximately 60 days and will
consist of the collection of data from 3 study sites. The outcome of the study will be used to
provide a detailed list with recruiting tools for 20 companies. City officials present advised that
sales tax revenue comprises approximately 25-30% of the city's budget. Mr. Keith entertained
questions from the Board, Council, and public prior to any action being taken by the Board. The
Board did approve the Buxton study at a cost of $70,000. Motion made by Dick Severson,
seconded by Chad Brown passed unanimously and was ratified by the City Council on a 6 to 1
vote.
There being no further business to come before the board, the meeting was adjourned at
5:48 p.m.
Respectfully submitted,
Rachel Schory
Administrative Assistant