07B PARIS ECONOMIC DEVELOPMENT CORPORATIONParis Economic Development Corporation
Board Meeting Minutes
January 23, 2008
Board Members Staff Present: Pete Kampfer
Present: John Wright Rachel Schory
Chad Brown Ex Officio Members
Glen Bawcum Present: Jesse Freelen
Dan Smith Renee Harvey
Dick Severson Kent McIlyar
Kay 0'Dell
Guest: Tony Williams
Dan Smith called the meeting to order at 4:02 p.m.
Minutes from the two previous meetings, December 17 and December 28, 2007, were
reviewed. Both sets of minutes were approved unanimously on a motion by Dick Severson
seconded by Glen Bawcum.
The 2007 audit and summary of reportable conditions were reviewed and discussed. The
reportable conditions summary noted a balance exceeding $100,000 in the Liberty Bank account.
This was recognized as a variation from normal internal controls, but the board did not
recommend making any changes to this account. A question was raised about the Special
Services item on the audit report. This amount was used to purchase an FM radio tower. The
purchase had been mentioned to the board and the money was accessed on approval by the
director upon City of Paris request. Also noted was the fact that PEDC did not present a
Management Discussion of Audit items to be included in the Audit report. Mr. Dan Smith
recommended that this report be included in next year's audit. Finally, there was discussion
about holding periodic budget reviews so that any variances in budget and expenditures can be
identified in a timely manner rather than waiting until the audit report is received. Budget
reviews are not required by law to be conducted. All financial items, including the 2007 audit,
summary of reportable conditions, and December 2007 financial report, were unanimously
approved on a motion by John Wright seconded by Dick Severson.
Mr. Pete Kampfer presented the Executive Directors report. Mr. Kampfer provided the
board members with a list of trade shows he will attend this year. He also presented two pieces
of marketing being used to draw attention to Paris and the EDC website; the items are a post card
and CD with all the major marketing/recruitment pieces used by PEDC. Mr. Kampfer's one-year
employment anniversary is approaching on February 12, 2008. In conjunction with this, an
evaluation is planned as per the recommendation of two board members who were involved in
hiring Mr. Kampfer. The final item mentioned for the director's report was the certified
retirement community application, The application is currently being completed and Mr.
Kampfer plans to ask the board to approve payment of the $8500 application fee at a later date.
The Board convened into executive session at 4:28 p.m. pursuant to Section 551.087 of
the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to
a business prospect to locate, stay, or expand in Paris and consider any commercial and financial
information related to the business prospect. The Executive Session was closed at 6:36 p.m.
. . _ _ , _
Based on discussion and considerations during the executive session, the Board approved
an amended incentive agreement to retain and assist in expansion efforts of TCIM in Paris,
Texas. The incentive agreement, with amendment detailed below, was passed unanimously on a
motion made by John Wright seconded by Dick Severson. The only amendment made to the
agreement was as follows:
1) Item 9 was amended to reflect a new initiation date for receipts for items purchased
for the purpose of reimbursement. Receipts will be accepted beginning July 1, 2006.
This is a change from an original period begin date of January 1, 2007, and a
subsequent change from a previously amended date of December l, 2006.
There being no further business to come before the board, the meeting was adjourned at
6:45 p.m.
Respectfully submitted,
Rachel Schory
Administrative Assistant
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