2008-014-RES-accepting the bid and awarding the contract for the purchase of aggregate cover stone (type B, Grade 4, Uncoated)RESOLUTION N0. 2008-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR
THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 4,
UNCOATED) TO MARTIN MARIETTA MATERIALS IN THE AMOUNT
OF $20.75 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT
OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on February 4, 2008 &
February 10, 2008, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
during fiscal year 2007-2008; and,
WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade
4, Uncoated) was made by Martin Marietta Materials in the amount of $20.75 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated) for use in the Street Division of the Public
Works Department, in the amount of $20.75 per ton, is hereby accepted and let conditioned upon
said vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l Oth day of March„2007.
J se James F eelen, Mayor
ATTEST:
,
ice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIly , i Attorney
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
AGGREGATE COVER STONE
(TYPE B, GRADE 4, UNCOATED)
FOR USE IN THE STREET DIVISION
Or THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2008
EXHIBIT g
Publish Dates: February 4, 2008
February 10, 2008
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 15`
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following
materials:
• Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Material
• Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material
• Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
• Aggregate Cover Stone (Type B, Grade 4, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Coated)
• CRS-2 Emulsion Asphalt
• SS-1 Emulsion Asphalt (Tack Oil)
• Portland Cement Concrete
• Flexible Base Material (Red Rock)
• Flexible Base Material (White Rock)
• Sand
Instructions to bidder
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark
on the outside of the envelope "Sealed Bid: Street Materials" and return to the Office of
the City Manager, City of Paris, 135 1St SE, P. 0. Box 9037, Paris, Texas 75461 no later than
3:00 P.M. on Tuesday, Februaryl9th, 2008 at which time all bids will be publicly opened
at the City of Paris City Council Chamber, 107 E. Kaufman St., Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. Multiple bids shall be placed
in the same envelope. Bids received after the deadline will be returned to vendor unopened.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED)
Requirements •
It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be
required in the operation of the Street Division of Public Works during the period of
March 1, 2008 through March 1, 2009.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) must conform to Item 302, 2004 edition
of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
Materials must be from an approved TXDOT material source. Bidder must provide
documentation that material has been tested and meets TXDOT specifications, and be compatible
with CRS-2 Emulsion Asphalt.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract andlor removal
from bid list.
Deliverv'
Due to limited storage space, the City of Paris will place individual orders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other
site within the city limits of the city of Paris.
Basis of award•
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/pa,Yment:
Bid price, per ton, will be delivered to the Deparhnent of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city limits of the city of Paris.
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
City of Paris
Public Works Department
Bid Speci#ications
Aggregate Cover Stone
(Type B, Grade 4, Uncoated)
1. Martin Marietta
Attn: Steve Cope
Post Office Box 69
Powderly, Texas 75473
(903) 732-3124
(903) 732-4966 Fax
2. R.K. Hall
Attn: Robert Hall
2810 N.W. Loop 286
(903) 785-8941
(903) 785-8947 Fax
Smith Buster Crushed Stone
Attn: Lee Ann Foreman
PO Box 1139
Paris, Texas 75461
BID FORM
To: Mayor and City Council
City of Paris
135 1't S.E.
PO Box 9037
Paris, Texas 75461
From: Mq t4ih VQrte-41a /na-lPa- tQ IS (Name of Bidder)
a o 60X 9-lq (Address)
c.v
* If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery -
of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ No t+ G{ pex ton
2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ 90.015 per ton
3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ 2A 75 per ton
4•) Pursuant to and in compliance with your bid specifications for the fiunishing and delivery
of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
3q• 7 D per ton
5•) Pursuaut to and in compliance with your bid specifications for the furnishing and delivery
of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Iiot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$N 0 f3 i d per ton
6.) Pursuant to and in compliance with your bid specifications for th-e furnishing and delivery
of CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ lvc~ 210( per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Iiot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type I'D" (Fine Migture) Material will be furnished and
delivered for the price of:
$ 00 61d per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (Red Rock), we bid the following: '
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ ( 0. `7 O per ton
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price of:
$ a-(4 D per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$
per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Portland Cement Concrete, we bid the following:
Bid Item No. l :
"Class A" (5 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3:
"Grout" cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Sand, we bid the following:
$ per ton - delivered to the City of Paris at 50 W. Hickory, or other site
If . I within the city limits of the city of Paris.
By' ~V Title: <A ler `L1G2
It
Dated the lof f L~ qA 2008.
MEMORANDUM
To: Mayor and City Council
From: Shawn Napier, P.E.,
City Engineer / Director of Public Works
Date: February 26, 2008
Subject: Bid Tabulation and Recommendation
The following bids were received at a bid opening on Tuesday, February 18, 2008 at
3 p.m., for Aggregate Cover Stone (Type B, Grade 4, Uncoated).
1.) Martin Marietta Materials
PO Box 219
Powderly, Texas 75473
$20.75 per ton
2.) Smith - Buster Crushed Stone
PO Box 1139
Paris, Texas 75461
$22.00 per ton
I am recommending the low bid of $20.75 per ton from Martin Marietta Materials be
accepted for Aggregate Cover Stone (Type B, Grade 4, Uncoated).
These funds are budgeted in 2008-2009.
SN/as