2008-015-RES-accepting the bid and awarding the contract for the purchase of aggregate cover stone (type B, Grade 5, uncoated)RESOLUTION N0. 2008-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR
THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 5,
UNCOATED) TO MARTIN MARIETTA MATERIALS IN THE AMOUNT
OF $22.75 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT
OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on February 4, 2008 &
February 10, 2008, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
during fiscal year 2007-2008; and,
WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade
5, Uncoated) was made by Martin Marietta Materials in the amount of $22.75 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated) for use in the Street Division of the Public
Works Department, in the amount of $22.75 per ton, is hereby accepted and let conditioned upon
said vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l Oth day of March 2008.
~ ~
rt.~
J se ames eelen, Mayor
ATTEST:
ce Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, tto ey
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
AGGREGATE COVER STONE
(TYPE B, GRADE 5, UNCOATED)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2008
EXHIBIT A
Publish Dates: February 4, 2008
February 10, 2008
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 ls`
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following
materials:
• Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Material
• Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material
• Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
• Aggregate Cover Stone (Type B, Grade 4, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Coated)
• CRS-2 Emulsion Asphalt
• SS-1 Emulsion Asphalt (Tack Oil)
• Portland Cement Concrete
• Flexible Base Material (Red Rock)
• Flexible Base Material (White Rock)
• Sand
Instructions to bidder
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark
on the outside of the envelope "Sealed Bid: Street Materials" and return to the Office of
the City Manager, City of Paris, 135 1 S` SE, P. 0. Box 9037, Paris, Texas 75461 no later than
3:00 P.M. on Tuesday, Februaryl9th, 2008 at which time all bids will be publicly opened
at the City of Paris City Council Chamber, 107 E. Kaufinan St., Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. Multiple bids shall be placed
in the same envelope. Bids received after the deadline will be returned to vendor unopened.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED)
Requirements •
It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be
required in the operation of the Street Division of Public Works during the period of
March 1, 2008 through March 1, 2009.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Snecifications:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) must conform to Item 302, 2004 edition
of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges"or later edition.
Materials must be from an approved TXDOT material source. Bidder must provide
documentation that material has been tested and meets TXDOT specifications, and be compatible
with Aggregate Cover Stone (Type B, Grade 5, Uncoated).
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract and/or removal
from bid list.
Deliverv•
Delivery to be made to the Public Works Service Center, 50 W. Hickory Street, Paris, Texas, or
other site within the city limits of the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
Basis of award•
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/pavment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes, The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory St., Paris, Texas, or other site within the city limits of the city of Paris.
Oualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in
the sale of such material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.
City of Paris
Public Works Department
Bid Specifications
Aggregate Cover Stone
(Type B, Grade 5, Uncoated)
Martin Marietta
Attn: Steve Cope
Post Office Box 69
Powderly, Texas 75473
(903) 732-3124
(903) 732-4966 Fax
2. R.K. Hall
Attn: Robert Hall
2810 N.W. Loop 286
Paris, Texas 75460
(903) 785-8941
(903) 785-8947 Fax
3. Smith Buster Crushed Stone
Attn: Lee Ann Foreman
PO Box 1139
Paris, Texas 75461
MEMORANDUM
To: Mayor and City Council
From: Shawn Napier, P.E.,
City Engineer / Director of Public Works
Date: February 26, 2008
Subject: Bid Tabulation and Recommendation
The following bid was received at a bid opening on Tuesday, February 18, 2008 at
3 p.m., for Aggregate Cover Stone (Type B, Grade 5, Uncoated).
1.) Martin Marietta Materials
PO Box 219
Powderly, Texas 75473
$22.75 per ton
I am recommending the only bid of $22.75 per ton from Martin Marietta Materials be
accepted for Aggregate Cover Stone (Type B, Grade 5, Uncoated).
These funds are budgeted in 2008-2009.
SN/as