2008-018-RES-accepting the bid and awarding the contract for the purchase of flexible base material (White Rock)RESOLUTION N0. 2008-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR
THE PURCHASE OF FLEXIBLE BASE MATERIAL (WHITE ROCK) TO
MARTIN MARIETTA MATERIALS IN THE AMOUNT OF $9.40 PER TON,
FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF
PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on February 4, 2008 &
February 10, 2008, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
during fiscal year 2007-2008; and,
WHEREAS, the lowest responsible bid received for Flexible Base Material (White Rock)
was made by Martin Marietta Materials in the amount of $9.40 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section l. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Flexible Base Material (White Rock) for use in the Street Division of the Public Works Department,
in the amount of $9.40 per ton, is hereby accepted and let conditioned upon said vendor meeting all
of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this lOth day of Marchj-r2008.
;a /
~
se James reelen, ayor
ATTEST:
ice Ellis, City Clerk
APPROVED AS TO FORM;
W. Kent McIlyar i Attorney
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
FLEXIBLE BASE MATERIAL
(WHITE ROCK)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2008
EXH{BITA-
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
FLEXIBLE BASE MATERIAL (WHITE ROCK)
Requirements •
It is estimated that 3,000 tons of Flexible Base Material (White Rock) will be required in the
operation of the Street Division of Public Works during the period of March 1, 2008 through
March 1, 2009.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities rnay be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Flexible Base Material (White Rock) must conform to Item 247, 2004 edition of "Texas
Department of Transportation Standard Specifications for Construction and Maintenance of
Highways, Streets and Bridges"or later edition. Materials must be from an approved TXDOT
material source. Bidder must provide documentation that material has been tested and meets
TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet specifications will be reason for termination of contract and/or removal from bid
list.
Deliverv:
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately 500 to
1,000 tons of material during the life ofthe contract. The supplier will begin deliverywithin 72 hours
of placing order, and will complete the order within 14 calendar days. City forces will stockpile
material as it is delivered.
Bid price, per ton, will be F.O.B., Department of Public Works Service Center, Paris, Texas 75460.
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/pavment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of flexible base material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.
City of Paris
Public Works Department
Bid Specifications
Flexible Base Material
(White Rock)
l. Martin Marietta
Post Office Box 69
Powderly, Texas 75473
(903) 732-4800
Attn: Steve Cope
2. Richard Drake Construction Co.
Attn: Rick McDougall
6290 Hwy 271 N.
Powderly, Texas 75473
3. Jackie Wheeler Construction
Route 6 Box 6620
Paris, Texas 75462
4. R.K. Hall
Attn: Robert Hall
2810 N.W. Loop 286
Paris, Texas 75460
(903) 785-8941
(903) 785-8947 Fax
5. Smith Buster Crushed Stone
Attn: Lee Ann Foreman
PO Box 1139
Paris, Texas 75461
MEMORANDUM
To: Mayar and City Council
From: Shawn Napier, P.E.,
City Engineer / Director of Public Works
Date: February 26, 2008
Subject: Bid Tabulation and Recommendation
The following bids were received at a bid opening on Tuesday, February 18, 2008 at
3 p.m., for Flexible Base Material (White Rock).
1.) Martin Marietta Materials
PO Box 219
Powderly, Texas 75473
9.40 per ton
I am recommending the only bid of $9.40 per ton from Martin Marietta Materials be
accepted for Flexible Base Material (White Rock).
These funds are budgeted in 2008-2009.
SN/as