2008-019-RES-accepting the bid and awarding the contract for the purchase of portland cement concrete to Coston & Son ready mix in the amount of $83,00 per cubic yard for Class "A"RESOLUTION N0. 2008-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR
THE PURCHASE OF PORTLAND CEMENT CONCRETE TO COSTON &
SON READY MIX IN THE AMOUNT OF $83.00 PER CUBIC YARD FOR
CLASS "A", $89.00 PER CUBIC YARD FOR CLASS "C", AND $83.00 PER
CUBIC YARD FOR PORTLAND CEMENT GROUT, FOR USE IN THE
PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on February 4, 2008 &
February 10, 2008, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
during fiscal year 2007-2008; and,
WHEREAS, the lowest responsible bid received for Portland Cement Concrete was made by
Coston & Son Ready Mix in the amount of $83.00 per cubic yard for Class "A". $89.00 per cubic yard
for Class "C", and $83.00 per cubic yard for Portland Cement Grout;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Coston & Son Ready Mix for the furnishing and delivery of
Portland Cement Concrete for use in the various divisions of the Public Works Department, in the
amount of $83.00 per cubic yard for Class "A", $89.00 per cubic yard for Class "C," and $83.00 per
cubic yard for Portland Cement Grout, is hereby accepted and let conditioned upon said vendor
meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit
A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l Oth day of March,,,2008.
'
,f,' , ~J
c- Glyy~
J se James F eelen, Mayor
ATTEST:
J ce Ellis, City Clerk
APPROVED AS T RM:
~
W. Kent Mc yar i Attorney
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
PORTLAND CEMENT CONCRETE
FOR USE IN THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2008
EXHIBITA..
Publish Dates: February 4, 2008
February 10, 2008
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 lsc
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following
materials:
• Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Material
• Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material
• Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
• Aggregate Cover Stone (Type B, Grade 4, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Coated)
• CRS-2 Emulsion Asphalt
• SS-1 Emulsion Asphalt (Tack Oil)
• Portland Cement Concrete
• Flexible Base Material (Red Rock)
• Flexible Base Material (White Rock)
• Sand
Instructions to bidder
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark
on the outside of the envelope "Sealed Bid: Street Materials" and return to the Office of
the City Manager, City of Paris, 135 1 St SE, P. 0. Box 9037, Paris, Texas 75461 no later than
3:00 P.M. on Tuesday, Februaryl9th, 2008 at which time all bids will be publicly opened
at the City of Paris City Council Chamber, 107 E. Kaufinan St., Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. Multiple bids shall be placed
in the same envelope. Bids received after the deadline will be returned to vendor unopened.
BID SPECIFICATIONS
Portland Cement Concrete
Requirements:
It is estimated that 2,000 total cubic yards of Portland Cement Concrete will be required in the
operation of the various divisions of Public Works during the period of March 1, 2008 through
March 1, 2009.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Public Works Department
during the period shown above. A minimum is not guaranteed.
Specifications:
Portland Cement Concrete must conform to Item 421, 2004 edition of "Texas Department of
Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and
Bridges State Department of Highways and Public Transportation Specifications" or later edition.
All materials must be from an approved TXDOT material source. Bidder must provide
documentation that material has been tested and meets TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from bid list.
The Portland Cement Concrete Plant and related equipment shall be of an approved type and size
that will provide uniform distribution of material throughout the mass, and shall be capable of
producing concrete mix meeting the requirements of these specifications.
Deliverv•
Delivery to be made to the project sites within and near the City of Paris, Texas.
Deliveries are to be made in continuous-type mixing trucks from 0 to 8 cubic yards as needed for
various Public Works construction projects. The exact cubic yards needed will be requested when
orders are placed.
Routine deliveries will be made during the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday;
special deliveries will be scheduled in advance by the Public Works Department in order to meet
work requirements.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Bid price should be the delivered price, regardless of multiple proj ect locations requested by the
Public Works department and exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and Iocal sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
City of Paris
Public Works Dept.
Bid Specifications
Portland Cement Concrete
Coston & Son Concrete
Attn: Bubba Coston
155 E. Oak Ave.
Paris, Texas 75460
(903) 784-2321
(903) 784-5325 Fax
2. Transit Mix
Attn: Wayne Weathers
1245 S.W. Loop 286
Paris, Texas 75460
903-785-0004
1
BID FORM
To: Mayor and City Council
City of Paris
135 1S` S.E.
PO Box 9037
Paris, Texas 75461
From: et p/rj z4,0"71 0i°,ev-,z. (Name of Bidder)
-
>_Si' .EA,51' (Address)
RqRz5,`f (Address)
* If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ per ton
2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ per ton
3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ per ton
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$
per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$
per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ per ton
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flegible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price of:
$ per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$
per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Portland Cement Concrete, we bid the following:
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete $f_3y "o cu. yd.
Bid Item No. 2: o
"Class C" (6 sack) Portland Cement Concrete $ off. cu. yd.
Bid Item No. 3:
"Grout" cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Sand, we bid the following:
$ 3,00 per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
~
By: ~.:~~e,~ ~►•f Co~e~ Title: ZZ, eG
Dated the ~ ~ of Z~p y 52008.
MEMORANDUM
To: Mayor and City Council
From: Shawn Napier, P.E.,
City Engineer / Director of Public Works
Date: February 26, 2008
Subject: Bid Tabulation and Recommendation
The following bid was received at a bid opening on Tuesday, February 18, 2008 at
3 p.m., for Portland Cement Concrete "Class A" (5 sack).
1.) Coston & Son Ready Mix
155 E. Oak Ave
Paris, Texas 75460
$83.00 per cu. yd.
I am recommending the only bid of $83.00 per cu. yd. from Coston & Son Ready Mix
be accepted for Portland Cement Concrete "Class A" (5 sack).
These funds are budgeted in 2008-2009.
SN/as
1VIEMORANDUM
To: Mayor and City Council
Fi•om: Shawn Napier, P.E.,
City Engineer / Director of Public Works
Date: February 26, 2008
Subject: Bid Tabulation and Recommendation
The following bid was received at a bid opening on Tuesday, February 18, 2008 at
3 p.m., for Portland Cement Concrete "Class C" (6 sack).
l.) Coston & Son Ready Mix
155 E. Oak Ave
Paris, Texas 75460
89.00 per cu. yd.
I am i•ecominending the only bid of $89.00 per cu. yd. from Coston & Son Ready Mix, be
accepted for Portland Cement Concrete "Class C" (6 sack).
These funds are budgeted in 2008-2009.
SN/as
MEMORANDUM
To: Mayor and City Council
From: Shawn Napier, P.E.,
City Engineer / Director of Public Works
Date: February 26, 2008
Subject: Bid Tabulation and Recommendation
The following bid was received at a bid opening on Tuesday, February 18, 2008 at
3 p.m., for Grout.
1.) Coston & Son Concrete
155 East Oak Ave.
Paris, Texas 75460
$83.00 per cu. yd.
I am recommending the low bid of $83.00 per cu. yd. from Coston & Son Concrete
be accepted for Grout.
These funds are budgeted in 2008-2009.
SN/as