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07a - 07c Board MinutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 4-4-2008 City Clerk Janice Ellis 7 a. - 7c. Council Date: 4-14-2008 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE~S~: Record of Standing Committee. BACKGROUND: City Council Task Force on Code Enforcement minutes from meetings on February 19, 2008, March 4, 2008, and March 18, 2008. Traffic Commission minutes from meeting on April 1, 2008. Paris Living minutes from meeting on March 12, 2008. BOARD~COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes have been approved by the appropriate Boards/Commissions. ACTION: BUDGET INFO: ^ Financial Report ®Minute Order Expense $ ^ Department Report ^ Resolution Budgeted Amt. $ ^ Presentation ^ Ordinance YTD Actual $ ^ Public Hearing ^ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ® Administration ®City Clerk ^ Community Development ^ EMS/IT ^ Finance ^ Fire ^ Municipal Court ^ Legal ^ Library ^ Police ^ Eng./Public Works ^ Utilities City of Paris "`'' ~ ~ 1 ~ Revised 2/04/08 MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON CODE ENFORCEMENT 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, FEBRUARY 19 2008 Call meeting to order and roll call. Chairman Wilson called the meeting to order at 5:00 p.m. A. The following members were present: Don Wilson, Chairman Will Biard Steve Brown Jim Lassister Don B. Taylor John S. House Cheryt Moore Pete Kampfer Bee Garmon Jerry Rose John Fuston Marilyn Bellevance B. The following members were absent: Bruce Frazier Oscar Johnson Jerome Pipkins Chris Brown Zach Saffle C. Also present was Lisa Wright, Director of Community Development; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Ronnie Grooms, Fire Chief; John Lestock, Assistant City Attorney; and Matt Birch, Police Officer. 2. Approval of minutes from previous meeting . (February 5, 2008). Subject to the insertion of "Motion" being added on the first line under Section D, a Motion to approve the minutes was made by Pete Kampfer and seconded by John Fuston. Motion carried unanimously. r ., ~ ~ 1 3. Discussion of and possible action on recommending the adoption of a comprehensive parking ordinance Chairman Wilson inquired. of the Committee if they wanted to proceed with general discussion or a detailed review. Marilyn Belevance said she preferred to do directly into an in depth review of the proposed ordinance. Pete Kampfer asked. why some of the ordinance was grayed out, and Lisa Wright stated that the sections in gray are the technical provisions of the ordinance, and the Task Force was welcome to review them; however, they're based on standards practices and State requirements. Lisa Wright informed the Committee that the proposed ordinance Sections 10-102 and 10- 103, the list of uses and minimum requirements, were more comprehensive and more current. She stated the current ordinance had been on the books since the 1970s, and the dust-free ordinance section since 1989. Lisa Wright also stated that a business owner who made an expansion to or changed the use of his building would be required to bring the parking lot up to code under the new ordinance. Chairman Wilson said they should exercise caution when making decisions about the ordinance because they wanted to be fair and promote growth. Chairman Wilson. moved to Sections 10-102 and 10-103. On recommendation of staff, a Motion to approve Sections 10-102 and 10-103 was made by Bee Garmon and seconded by Council Member Brown. Motion carried unanimously. Chairman Wilson moved to Section 10-104. Sub-Section (a) was discussed at length by the Committee, specifically whether or not to have screening next to a residence and whether parking should be allowed at the front of a building that was next to a residence. It was a consensus of the Committee to have staff re-word sub-section (a) and bring back to the next meeting. Chairman Wilson also asked staff to bring a copy of the current ordinance red-lined. for review by the Committee. It was a consensus of the Committee to delete sub-sections (b) and (d). Chairman Wilson inquired of staff as to how to deal with the size of trucks that could or could not be parked in driveways, and he asked if we could add motor homes to the list of things that cannot be parked. on the street. Lisa Wright said parking on the street was already handled through the traffic ordinance as far as semis go; however, she said she would get with Chief Louis to expand what vehicles we might add to that. Chairman Wilson moved to Sections 10-1.05 and 10-106. After review, it was a consensus of the Committee to approve the sections as written. Chairman Wilson moved to Section 10-108. It was a consensus of the Committee to approve sub-sections (a)(1-9) and to delete sub-section (10)(a-d). Chairman Wilson moved to Section 10-109. It was a consensus of the Committee to delete the last sentence of the paragraph. ~. ,~~ Chairman Wilson announced that they would start with Section 10-110 at the next meeting. 4. Discussion of and possible action on recommending provisions regulating the storage and placement of recreational vehicles. The Committee did not reach this item. 5. Request items for future agendas. Chairman Wilson scheduled the next meeting for Tuesday, March 4, 2008. 6. Adjournment. There being no further business, a Motion to adjourn was made by Pete Kampfer and seconded by Council Member Brown. Motion carried unanimously. The meeting was adjourned at 7:00 p.m. APPROVED THIS 4`'' DAY OF MARCH, 2008. on ilson, Chairman ~. 16 MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON CODE ENFORCEMENT 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, MARCH 4, 2008 No quorum was present at the City Council Task Force on Code Enforcement. A. The following members were present: Don Wilson, Chairman Will Biard John S. House Pete Kampfer Don B. Taylor Jerry Rose John Fuston Marilyn Bellevance B. The following members were absent: Steve Brown Bruce Frazier Jim Lassiter Jerome Pipkins Oscar Johnson Chris Brown Zachary Saffle Cheryt Moore Bee Garmon C. Also present were Lisa Wright, Director of Community Development; John Lestock, Assistant City Attorney/ Municipal Court Prosecutor; Nicki Brown, Deputy City Clerk; Kevin Carruth, City Manager; Shawn Napier, City Engineer/ Public Works Director; Todd Varner, Code Enforcement Officer; Ronnie Grooms, Fire Chief; Willie Hodge, Police Department; and Charles Richards, Paris News. 6. Next meeting will be March 18, 2008. APPROVED THIS 18t'' DAY OF MARCH, 2008. Do ikon, Chairman MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON CODE ENFORCEMENT 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, March 18, 2008 1. Call meeting to order and roll call. The City Council Task Force on Code Enforcement was called to order by Chairman Wilson at 5:00 p.m. A. The following members were present: Don Wilson, Chairman Will Biard Steve Brown John S. House Bee Garmon Cheryt Moore Don B. Taylor Bruce Frazier Jerry Rose John Fuston Marilyn Bellevance Pete Kampfer B. The following members were absent: Jim Lassiter Jerome Pipkins Zachary Saffle C. Also present were Lisa Wright, Director of Community Development; John Lestock, Asst. City Attorney/ Municipal Court Prosecutor; Nicki Brown, Deputy City Clerk; Shawn Napier, City Engineer/ Public Works Director; Ronnie Grooms, Fire Chief; Mary Madewell, Paris News; and Bob Hundley, Police Department. 2. Approval of minutes from previous meetings (February 19, 2008; March 4, 2008). Chairman Wilson asked if there were any corrections. A Motion to approve the minutes was made by Don Taylor, seconded by Will Biard. Motion carried unanimously. 3. Continued discussion of and possible action on recommending the adoption of a comprehensive parking ordinance. Section 10-110 Paving Standards A. Surfacing The Task Force added: Asphalt, paving stones, or accepted paving. Delete: except for single family. B. okay C. Maintenance Remove "cracks." D. Surface exception The Task Force agreed to remove state, local, and national" to "a ribbon driveway..." If anyone has gravel it has to be repaired and maintained with dust free gravel in the future. Section 10-111 Use of parking areas (b). The Task Force left the wording to the City Attorney to eliminate exceptions and prohibit front yard parking. Once the City Attorney has re-worded this, it needs to come back to the Committee. (c). The Task Force would like the City Attorney to clarify this wording to ensure it is not intended to apply to streets. (d). The Task Force added a provision for no 18 wheelers. 4. Discussion of and possible action on recommending revision to Chapter 31, Traffic, Article IV, Stopping, Standing and Parking. Section 31-81 (b). The Task Force added a section regulating the parking of recreational vehicles along streets. Sections 31-82 and 31-83.1 were approved as presented. Section 31.81 (b) Add "utility" prior to "trailer" in the second line. Section 31.83.1 was approved as presented. . 19 5. Discussion of and possible action on recommending provisions regulating the storage and placement of recreational vehicles. Chairman Wilson asked that Sample number one not be used and that the Task Force look at the second sample. All agreed. In General. (1) Ensure this includes no parking in the front yard. (2). Delete. (3). Remove "trash, debris." (5). Add "with valid registration if required." (1). Delete (2). Delete (3). Add to the end of number 5. (8). Change the setback line and ensure they are not parked closer to a structure than something can legally be built. Delete remainder of proposed ordinance. 6. Discussion of and possible action on recommending required screening devises for automotive repair businesses and other related businesses. (b). The Task Force agreed to add metal walls cannot be used if they're adjacent to residential. Lisa Wright advised she would get with the City Attorney on wording. 7. Request items for future agendas. Billboards, large animals, and demolition by neglect. Chairman Wilson scheduled the next meeting for Tuesday, April 8, 2008, at 5:00 p.m. 8. Adjournment There being no further business, the meeting was adjourned at 7:15 p.m. APPROVED THIS 8th DAY OF APRIL, 2008. Don Wilson, Chairman 2a Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, April 1st, 2008, at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Bee Garmon 2. George Kimbrough 3. Jon McFadden 4. Ray Banks 5. Matt Frierson The city staff was represented by Assistant Chief of Police Bob Hundley. The meeting was called to order at 5:18 by Chairman George Kimbrough. Mr. Kimbrough asked the commission members to review the submitted minutes of the March 4th, 2008 meeting. Mr. Banks made a motion to approve the minutes which was seconded by Mr. Frierson and passed 5-0. Mr. Kimbrough moved to item #3 regarding recent Commission action on the intersection of Stone Avenue and Lewis Lane. The Commission had voted to make a recommendation to the Council consisting of adding a stop sign for the drive into the North Lamar Campus and also making southbound traffic on the drive to turn right or west only. City Staff had determined that the drive into the North Lamar Campus was actually a private road even though the campus had been annexed into the city. Staff will initiate discussions with NLISD regarding the placement of traffic control on this portion of the intersection before proceeding further with the recommendation. The Commission then considered requests for stop signs at 38th SE and 39th SE at the intersection of Dawn Drive. Assistant Chief Hundley presented information to the council that this request had come through the City Manager's office. There had been no accidents at these intersections in the last 5 years, but evidently some near misses. No traffic counts had been made at these locations. Hundley told the Commission that intersections are safer when some type of traffic control is installed. Ms. Garmon made the motion to place a stop sign at the 38th SE and Dawn Drive intersections stopping north bound and south bound traffic on 38th SE Street. The motion was seconded by Mr. Frierson and passed 5-0. 21 Ms. Garmon then made the motion to place a stop sign at the 39th SE and Dawn Drive intersections stopping north bound and south bound traffic on 39th SE Street. The motion was seconded by Mr. Frierson and passed 5-0. Another stop sign was requested at the intersection of 21St SW and W Kaufman St. There had been one non-injury accident at this intersection in the last 5 years and no traffic count had been made at this location. Mr. Banks made the motion to establish a stop sign at the intersection of SW 21St Street and W Kaufman St stopping north bound and south bound traffic. Mr. McFadden seconded the motion and the motion passed 5-0. There were no requests for items to be placed on the next agenda. The commission did ask for information regarding these areas: intersection of 12tH SE Street and Clarksville St, lane closure in the 200 block of Bonham Street, traffic congestion on the SE Loop at the rear exit of Mirabeau, traffic congestion in the 3600 to 3800 Block of Lamar Avenue. This information will be presented at the May Commission meeting. Mr. Banks moved for adjournment at 5:50 PM and the meeting ended. Submitted by Assistant Chief Bob Hundley 2~2 PARIS LIVING A COMMUNITY DEVELOPMENT CORPORATION Board Meeting March 12, 2008 - 4:00 p.m. Minutes The Paris Living-A Community Development Corporation (PLCDC) held a pubic meeting on Wednesday, March 12, 2008 at 4:00 p.m. at the Moore Law firm, Paris, Texas. Members Present: Members Absent: Clifton Fendley, President Philip Cecil, Treasurer Mary Clark, Board Member Denise Williams, Board Member Chris Fitzgerald, Board Member Don Wilson, Board Member Jerome Pipkin, Board Member Jerard Moseley, Board Member Olivia Johnson, Board Member Ron Knight, Board Member Stacy Byrd, Board Member Others in Attendance: Michael Hunter, Hunter & Hunter Consultants, Inc. Minutes: Minutes of the February 13, 2008 Board Meeting was approved by a motion made by Philip Cecil. Clifton Fendley seconded the motion. Vote: Ayes: S Nays: O Abstain: 0 Absent: 5 Prolects• FIRST TIME HOMEBUYER ASSISTANCE: 1. Administrative Update a. Contract Performance Michael Hunter updated the Board on the three lots currently under contract. He further stated that the City of Paris had given him a list of available lots for the program and had further indicated which lots they thought might be best for the Program. He stated that he had given a copy of the listed lots to Whitaker Homes for them to review. He informed the board that he had received fewer calls from prospective applicants than in the past, but that the callers appeared to be better qualified than before. b. Marketing 2 ;~ Michael Hunter stated that the ads were running in the Wednesday edition of the Paris News and that he had met with reverend Moseley to discuss working with the Ministerial Alliance to sponsor a homebuyer's seminar. c. CHDO Status Michael Hunter reported that no news has been received from TDHCA regarding the request for contract change to CHDO status, nor had he heard any news on the request to reduce the match requirement in the contract. General Corporate Business: 2. Management Report Mr. Hunter reported to the Board on the status of the general management activities of the Corporation. He informed the Board that they stil had vacancies on the Board that needed to be filled. He also informed the Board that he had put in additional hours during the month of February and that he had gotten permission to expend those hours from Clifton Fendley. Mr. Hunter stated that as the Corporation moved through its business in the future, additional hours might be required. He suggested that the Board consider authorizing the President to authorize additional hours up to a set amount without having to gain Board approval. When asked how many additional hours per month would be needed in the future, he responded that he believed that not every month would require additional hours, but when they were needed he felt they would be in the range often additional hours. Philip Cecil moved to amend the current contract with Hunter & Hunter Consultants to a maximum of $2650 a month without having to gain prior approval with the admonition that the additional ten hours ($650) would only come into play if they were needed and if they were not the base monthly fee would remain at $2,000. Mary Clark seconded the motion. Vote: Ayes: S Nays: O Abstain: 0 Absent: 5 3. Treasurer's Report The Treasurer's Report was presented to the Board by Philip Cecil Clifton Fendley moved to accept the Treasurer's Report. The Motion was seconded by Mary Clark Vote: Ayes: S Nays: O Abstain: 0 Absent: 5 4 Goals and Objectives Review ~~ Michael Hunter reviewed the partnerships with the City of Paris, Paris Housing Authority and a possible new partnership with the Ministerial Alliance with the Board. Denise Williams informed the Board that Denny Head, Executive Director of the Paris Housing Authority stated that the Housing Authority might have free office space for the Corporation. Mary Clark stated that she heard that the City was going to donate the police sub-station to anon-profit organization to be used for offices for local non profits and that the Corporation might look there as well. Mr. Hunter asked the Board to consider which committees that might want to serve on and to let him know. 5. Authorization and Payment of Invoices Michael Hunter presented invoices to be paid to the Board. Mary Clark made a motion to Approve and Ratify Payment of Invoices. Philip Cecil seconded the motion. Vote: Ayes: S Nays: O Abstain: 0 Absent: 5 Other Business None Adjourn: The meeting was adjourned at 5:25 p.m. upon a motion made by Philip Cecil and seconded by Mary Clark. Vote: Ayes: 3 Nays: O Abstain: 0 Absent: ? APPROVED: Clifton Fendley, President ATTEST: Denise Williams, Secretary ~~