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2008-026-RES-Awarding the bid for the purchase of three speaker power pro model 6500 ambulance stretchersRESOLUTION N0. 2008-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING THE BID FOR THE PURCNASE OF THREE STRYKER POWER PRO MODEL 6500 AMBULANCE STRETCHERS AND OPTIONAL EQUIPMENT FOR USE IN THE EMERGENCY MEDICAL SERVICES DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the Ciry of Paris did heretofore, on the 17th day of September, 2007, in Budget Ordinance No. 2007-029, authorize the advertisement for bids for the purchase of three (3) Stryker Power Pro Model 6500 Ambulance Stretchers and optional equipment for use in the Emergency Medical Services Department, which bids were received until 3:00 o'clock p.m., Tuesday, the 11th day of March, 2008; and, WHEREAS, the lowest responsible bid providing the best value for the City was made by Stryker Corporation of 3800 East Centre Ave., Portage MI 49002, Texas, and it should be awarded the bid for the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble of this resolution are hereby in all things approved. Section 2. That the bid of the Stryker Corporation for three (3) Stryker Power Pro Model 6500 Ambulance Stretchers and optional equipment in the amount of $10,858 per unit, be, and the same is hereby, accepted as the lowest responsible bid which provides the best value to the City (see Bid Tabulation attached hereto as Exhibit A), conditioned upon said stretchers meeting all of the terms and specifications included in the bid documents. Section 3. That this resolution shall be effective from and after the date of passage. PASSED AND APPROVED this 14th day of April 2008. Q.✓hLi sse Jam s Freelen, Mayor TTEST: , , ice Ellis, City Clerk APP V 0 FORM: W. Kent McIlyar, City Attorney INVITATION FOR BID FOR FURNISHING AND DELIVERY OF BATTERY POWERED HYDRAULIC LIFT AMBULANCE STRETCHER CITY OF PARIS EMS P.O. BOX 9037 PARIS, TEXAS 75461-9037 (903) 784-9228 EXHIBfTA NOTICE TO BIDDERS The City of Paris will receive sealed bids at the office of the City Manager, P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of four (4) battery powered hydraulic lift ambulance stretchers and all specified components. This equipment is to be assigned to the Paris Emergency Medical Services Department. Sealed bids shall be addressed to the Honorable Mayor and City Council, c/o Office of the City Manager, P.O. Box 9037, Paris, Texas 75461-9037. No bid shall be received later than 3:00 P.M., Tuesday, March 11, 2008, at which time bids received shall be publicly opened, tabulated and announced. Location for bid opening shall be at the City of Paris Council Chambers, 107 East Kaufinan, Paris, TX. Bids will then be referred to the Mayor and City Council for consideration during the regular council session on Monday, March 24, 2008 starting at 6:00 P.M. All bidders are requested to use the attached form in submitting their total quotes. If explanation or additional room is needed, please use company letterhead and attach to our form. NO EXCEPTIONS. Managers are urged to attach a business card to their bid form or fill out the requested company information. The contract may be awarded either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City of Paris. In determining best value for the City, importance shall be placed on price, provision of the exact equipment specified, warranty and maintenance, and some importance being placed on a reasonable delivery date. The City of Paris reserves the right to reject any or all bids, to waive any informalities, and to award as may be advantageous to the City of Pairs. Bidders shall note that a delivery time is included as a part of the formal bids. No state or municipal sales tax is applicable to this purchase and will not be included in the cost. Payment shall be made in full within fifteen (15) days after the stretcher is received and approved and invoices for same have been furnished. (Ivr~ , , ice Ellis, City Clerk Technical Specifications The following specifications shall provide for the purchase of four (4) battery powered hydraulic lift ambulance stretcher. Standard Features • Automatic in-cot fastener shut-off • Manual back-up system • Automatic high-speed retract • Battery powered hydraulic lift system • Preventative maintenance hour meter • Battery power indicator • Settable load height with jog function • Colar-coded controls • High visibility powder-coated frame • Light-weight, rugged aluminum construction • Scientifically-optimized lift bar and control design • Lower lifting bar • Lift-capable safety bar • Integated bumper system • Perforated litter surface • One-hand release retracting head section with safety bar • Floor-mounted safety hook • One-hand release, fold-down side rails • One-hand release, infinite positioning, lift assist pneumatic backrest • Oversized whee]s with sealed caster and wheel bearings • Sealed bolster mattress • Shock position • Two lap belts and one four-point shoulder restraint • Single wheel lock • Pull handle • X-frame guards • Power washable Optional Features • I3eavy duty two- or three-stage IV poles (patient right or left) • Permanent or removable oxygen bottle holders (foot end) • Sealed flat mattress • Premium mattress • Dual wheel locks • Head extension • Pillow • Equipment hook • Baclarest storage pouch • Head end storage flat Specifications Heighti (infinite height positioning between lowest and highest position) Lowest Position 14" (36 cm) Highest Position 41.5° (105 cm) Length Standard 80" (203 cm) Minimum 63° 60 cm) Width 23° (58 cm) Weightz 125 ]bs (57 kg) Wheels Diameter 6" (15 cm) Width 2° (5 cm) Articulation Backrest 0-73° Shock Position +15° Maximum Weight Capacity3 700 ]bs (318 kg) Minimum Operator Required Occupied Cot 2 Unoccupied Cot 1 Recommended Loading Height4Up to 36° (91 cm) Warranty • One-year parts, labor and trave] warranty on all soft goods • Two-year parts, labor and travei warranty on entire cot excluding soft goods • Three-year parts, labor and travel warranty on X-frame components • Three-year limited warranty on powertrain components iHeight measured from bottom of mattress, at seat section, to ground level. 2Cot is weighed with one battery, without mattress and restraints. 3700 lb weight capacity with an unassisted lift capacity of 500 lbs. oLoad wheel height can be set between 26" and 36". v ~~N~° ~c o~ g~ BID SHEET This equipment shall be assigned to the Paris Emergency Medical Services Department. The equipment shall be a battery powered hydraulic lift ambulance stretcher. Please specify a price for each. Optional features shall be priced on a separate page attached to this form TRADE-IN: There are four (4) Ferno Model 35A Pro-Flex Stretchers available for trade-in. These stretchers have been continuously maintained by EMSAR. These stretchers are available for inspection at the Paris EMS Transfer Station, 2460 Lamar Avenue, Paris, Texas 75460. Contact information: Kent Klinkerman, Director, 903. 784.9228. COMPANY INFORMATION: NEW STRETCHER PRICE EACH TRADE-IN ALLOWANCE EACH TOTAL PRICE EACH 3r3o6 c Ce►JneE- AvE P~~~r( I q9ooZ Lx'-r) li-73 - ~t-9-9 $ 13,y05.cO $ 25~~ `6 X 4 TOTAL BID PRICE $ q3, y 3&. DELIVERY DATE: 3 O AQO FIRM REPRESENTATNE SIGNATLJRE /~:h/~r~• BID SHEET OPTIONAL FEATURES/EQUIPMENT LIST Option list should include: remium Mattress p~kqp(E IV Pole S °d &F4 ead End Storage /z °tl 6w Equi ment Hook / - &4 ack Rest Stora e ( gZ .°O ~ owler 02 Holder 183. 00 ase Storage attery Charger ual Wheel Lock Spare Battery 13 7. aO l 30- 90 $°YaO a-7* (73_ °Ok,9--q- , DELNERY DATE: 9 o fln-js Af-6 FIRM REPRESENTATIVE SIGNATURE / rF~~ INTEROFFICE MEMORANDUM TO: KEVIN CARRUTH, CITY MANAGER FROM: KENT KLINKERMAN, EMS DIRECTOR SUBJECT: POWER STRETCHER BID RECOMMENDATION DATE: 3/31 /2008 Sir: Advertisements for the furnishing and delivery of four (4) battery powered hydraulic lift ambulance stretchers were published on February 24 and March 2, 2008. Bid specifications were available for pick up at City Hall. Additionally, five (5) sets of bid specifications were mailed out. Sealed bids were received from three (3) vendors. Bids were publicly opened on March 11 th, 2008 at 3:00 PM. Com an Price Trade-In Total Boundtree 11,611.06 0 11,611.06 Moore Medical 11,775.99 0 11,775.99 St ker Corp 13,405.00 2,547 10,858.00 Recommendation: It is recommended that Stryker Corporation, 3800 East Centre Ave, Portage MI 49002 be awarded the bid to furnish and deliver three (3) Stryker Power-Pro Model 6500 Ambulance Stretchers. The Model 6500 is equipped with a battery charger and two (2) batteries as standard equipment. Optional equipment to be included is the Equipment Hook, IV Pole, Head End Storage and 02 Holder. E ui ment Price St ker Model 6500 Power-Pro w o tional e ui ment. 13,405 Trade-In Ferno Model 35A Pro-Flex 2,547 Net Price 10,858 Number of Stretchers X 3 Total Purchase Price 32,574 Acct# 01-1002-54-99 has $42,000 budgeted forthis purchase. It was my intention to purchase four of these stretchers in order to equip each ambulance and have a spare in the event of an equipment failure. However, the total price would have exceeded budgeted funds. Please accept my recommendation above.