2008-027-RES- Awarding the bid for the purchas of crs -2 emulsion asphalt from ergon asphalt & emulsion in the amount of $1.70 per gallonRESOLUTION N0. 2008-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDING THE BID FOR THE PURCHASE OF CRS-2 EMULSION ASPHALT
FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF $1,70 PER
GALLON, FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS
DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE,
WHEREAS, the Ciry Council of the Ciry of Paris did heretofore, on the 17th day of
September, 2007, in Ordinance No. 2007-029, authorize the advertisement for bids for the
purchase of CRS-2 Emulsion Asphalt for use in the Street Division of the Public Works
Department; and,
WHEREAS, bids were opened on February 19, 2008 and there was only one bid
received for the purchase of CRS-2 Emulsion Asphalt, because only one bid was received and
in accordance with City policy the City re-advertised for bids; and,
WHEREAS, new bids were opened on March 18, 2008 and the lowest responsible bid
received for such material was made by Ergon Asphalt & Emulsions in the amount of $1.60 per
gallon;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Ergon Asphalt & Emulsions for the furnishing and delivery
of CRS-2 Emulsion Asphalt for use in the Street Division of the Public Works Department, in
the amount of $1.60 per gallon, is hereby accepted and let conditioned upon said vendor
meeting all of the terms and specifications included in the bid documents, attached hereto as
Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of April, 2008.
~
J sse Ja s Freelen, Mayor
ATTEST:
► ,
ice Ellis, Ciry Clerk
APPROVED AS TO FORM:
W. Kent Mc ar, ' Attorney
CITY OF PARTS PAGE 03
63/12/2098 12:44 9037842429
SID FORM
Tv; Ma}rox and City Cou.ncil
Csty of P2ri.s
?.35 1" S.E.
PU Box 9037
Paris, Texas 75461
~
F~ra- ~ 2~p,~ ,~S ~'~n I~~.~✓n u /ua aA (1Varne of I3xddcr)
G' E f~~Y (Addross)
~~Our~ ~ ~ (Address)
zf you da not wish to bid onan item belaw please wdte "No Bid" om bad 1inc.
1.} Pun-uant tio and iu coxupliance with your bxd gpecification5 for the Nrnisliing and detivery
of CRS-2 Emulsion A.sphalt, ws bid the foRowuag:
CRS-Z Etnalsioa Asghselt wrM be linMsbed sad detivered far the pcice of:
s 46-0 Qe,r ga114n
Z.) Pursuant ta snd in cqmpliaucc with your bid specificatior,s for tlie furnisl-dng and deiivery
of 35-1 Tmulsion Asphatt ('I`aek Oil), we bid the fotlQwirig: _
SS-1 Emulsian Asphalt (Tack 011) wvfit be furruished atad detivered for the price of:
$ /60 per gannn
1
B3', Title:
Dated the,~;/~~~~ a~' ~1~-~ ~ 2008.
EXH1BlT A
Pub(ish pgtes: ?12arcb 2, 2008
March 9, 2008
NOTICE TO BIADERS
Thc City of Faris will receyve sealed bzds at the Office of ihe City Mailager, City of Piuis, 135 1"
S.E., P.O. Bax 9037, Paris, Texas 75461-9037, !"or the fumishi.ng and, delivery of the following
materials:
CRS-2 Ernulsxom Asphalt
SS-1 Emulsian A.sph$It (Tack Oil)
Trstructions ta badder
Place completed bid form. in a sealed. ez~velope addresscd as showt~ onbid fomZ. Cleasly rrlarlc on the
outside of the eii.velope "Sealed Bid: Street lYla.texwaas" and retum to the O.f..fice oI' the City
Managcr, City af Pari.s, 135 11 SE; P. Q. Box 9037, Paris, Texas 75461 zaa later t11an 3:00 P.M. on
Tuesday, March 18, 200$ at wh.ich time alI bids will be publicly opcncd at the Ci.ty ofParis City
Council Chamber, 107 E. Kaufman Sl., Faris, Tcxas, read aloud, tabulated and referred tp the City
Council for considcration.- Multiple hids s1ia1l be placed in the same eiivelope. Bids received after
the deadliyle wi11 bc returned ta verrdor unopened.
INVITATION FOR BIDS
FOR FURNISHING AND DELIVERY OF
CRS-2 EMULSION ASPHALT
FOR USE IN THE STREET DIVISION
OF PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2008
Publish Dates: February 4, 2008
February 10, 2008
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 lst
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following
materials:
• Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Material
• Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material
• Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
• Aggregate Cover Stone (Type B, Grade 4, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Coated)
• CRS-2 Emulsion Asphalt
• SS-1 Emulsion Asphalt (Tack Oil)
• Portland Cement Concrete
• Flexible Base Material (Red Rock)
• Flexible Base Material (White Rock)
• Sand
Instructions to bidder
Place completedbid form in a sealed envelope addressed as shown onbid form. Clearlymark
on the outside of the envelope "Sealed Bid: Street Materials" and return to the Office of
the City Manager, City of Paris, 135 lst SE, P. 0. Box 9037, Paris, Texas 75461 no later than
3:00 P.M. on Tuesday, Februaryl9th, 2008 at which time all bids will be publicly opened
at the City of Paris City Council Chamber, 107 E. Kaufinan St., Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. Multiple bids shall be placed
in the same envelope. Bids received after the deadline will be returned to vendor unopened.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
CRS-2 EMULSION ASPHALT
Requirements•
It is estimated that 75,000 gallons of CRS-2 Emulsion Asphalt will be required in the operation
of the Street Division of Public Works during the period of March 1, 2008 through March 1,
2009.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
CRS-2 Emulsion Asphalt must conform to Item 300, 2004 edition of "Texas Department of
Transportation Standard Specifications for Construction and Maintenance of Highways, Streets
and Bridges" or later addition. Minimum temperature at delivery shall be 150 degrees F.
All materials must come from a source on the approved list of asphalt refineries by TXDOT as of
bid opening date. Throughout the term of the purchase order, product sample may be randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from the City of Paris Bid List.
Deliverv'
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other
site within the city limits of the city of Paris. .
Deliveries are to be made in tank truck loads not to exceed 6,500 gallons.
Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through
Friday. Special deliveries as stipulated by the Street Division of Public Works must be made at
times designated in order to meet work requirements.
Delivery shall be made within 24 hours after order is placed by telephone. Delivery she be made
at specified times of day, with the time to be stated when order is placed, usually this will be 7:00
A.M.
Cancellation clause:
Provided cancellation of shipment is made by 6:00 A.M. of the day of delivery, no charge will be
billed to the City.
Provided after 6:00 A.M. of the day of delivery and the transport truck arrives at 50 W. Hickory,
only freight charges involved in shipment will be billed to the City.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city limits of the city of Paris.
Price/pavment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of asphalt bid upon and must actively engage in the
sale of asphalt. Such stock and facilities may be examined by a representative of the City of Paris
at any time either before award is made or during the life of the purchase order.
City of Paris
Public Works Department
Bid Specifications
CRS-2 Emulsion Asphalt
Ergon Asphalt & Emulsions
Attn: Tom O'Leary
209 Airport Rd.
Mt. Pleasant, Texas 75455
(903) 572-9839
(903) 572-1408
2. Southern Asphalt
PO Box 7637
Ft. Worth, Texas 76111
(817) 834-2800
3. Sem Material
Attn: Chuck Dannheim
600 Minton Rd.
Fort Worth, Texas 76179-5605