2008-028-RES-Awarding the bid for the purchase of ss-1 emulsion asphalt (tack oil) fro ergon asphalt & emulsion in the amount of $1.60 per gallonRESOLUTION N0. 2008-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDING THE BID FOR THE PURCHASE OF SS-1 EMULSION ASPHALT
TACK OIL) FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF
~1.60 PER GALLON, FOR USE IN THE STREET DIVISION OF THE PUBLIC
WORKS DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the Ciry of Paris did heretofore, on the 17th day of
September, 2007, in Ordinance No. 2007-029, authorize the advertisement for bids for the
purchase of SS-1 Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works
Department; and,
WHEREAS, bids were opened on February 19, 2008 and there were no bids received
for the purchase of SS-1 Emulsion Asphalt (Tack Oil), because no bids were received, the City
re-advertised for bids; and,
WHEREAS, new bids were opened on March 18, 2008, and the lowest responsible bid
received for such material was made by Ergon Asphalt & Emulsions in the amount of $1.60 per
gallon;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Ergon Asphalt & Emulsions for the furnishing and delivery
of SS-1 Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works
Department, in the amount of $1.60 per gallon, is hereby accepted and let conditioned upon
said vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of April 2008.
esse Ja s Freelen, Mayor
ATTEST:
► ,
nice Ellis, City Clerk
APPROVED A TO FORM:
W. Kent McIlyar, City Attorney
D9i31/2008 09:18 5037842429 CITV OF PARIS
03/12l2098 12:44 9637842429 CITY Dr PARIS
BID FORM
Tv: Mayox and City Council
City offtis
1.35 1" S.E.
PO Sox 903'7
Paris, Texas 75461
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(Addtcss)
(Address)
, ~Dur~ ~ . ~ ,,,,t-.~,~-• 7,S5(~
z#' you do nox wisb to bid an au item belaw please writc "N'o Bid" oax bid linc.
FAGE 02
PAGE e3
1.) Ptu-su=t to and itn coxtxpliame with youT bxd sptci'iications .for d3e hunishing and delivery
of CRS-2 Emulsion Asphsit, we bid the fo)),owing.
CR3-2 Etrmls3on Agghill# wM be ftnrnisLed and delivered for the price of:
per gallan
Z.) Fursu=k to and in cQmpliauce with yvur bid specificatiams for t13e furaishing and detxvery
af SS-1 Emulsion Asphalt ('I`ack Ui1), we bid the foUowing: -
SS--1 EmulsRas .Aspltalt (Tack Oil) wfl] be furnished aiad delivered for tht pXice nf:
~ /j 6 0 per gajZon
~ .
By. Ti#le:
Dated the f/l-? ,g vf 2009.
~
EX H I B!T .,8-
601/3112008 09:18 9037842429 CITV OF PARIS PAGE 01
Publish Dates: Marcb 2, 200$
March 9, 2008
NOTiCE TO BIADERS
The City of Faris will receive scaled bzds a1: the Offzce of the City Maiaager, City o.f Paris, 135 1"
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the fumishi.ng and delivery of the foltowing
matcrials:
CRS-2 Emulsxom Asphalt
SS-1 Ernulsian Asphalt (Tack Oil)
Tnstructions to badder
Place cornpletedbid form. in a sealed envel.ope addressed as shaum onbid forni. Cleartymarlc on thc
outside o£ t11e en.velope "Sealed 13id: Street Ma.teraaas" and retum to the OfFice of the Gity
Manager, City of Paris, 135 1' SE; P. 0. Box 9037, Paris, Texas 75461 za.o later than 3:00 P.M. on
.~Tuesday, March 18, 200$ at whic)1 time alI bids wzl] be publicly apencd at the Ca.ty afParis City
Connci1 Chamber, 107 E. Kaufman St., Faris, Tcxas, read al.oud, tabulated and referred to the City
Council for considexation._ Multiple Uids s1ia11 bc placed in the sarne envelope. Bids zeceived after
tbe deadliiie wi11 bc returned ta vendor unopened.
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
SS-1 EMULSION ASPfIALT
(TACK OIL)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2008
Publish Dates: February 4, 2008
February 10, 2008
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 lst
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following
materials:
• Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Material
• Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material
• Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
• Aggregate Cover Stone (Type B, Grade 4, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Coated)
• CRS-2 Emulsion Asphalt
• SS-1 Emulsion Asphalt (Tack Oil)
• Portland Cement Concrete
• Flexible Base Material (Red Rock)
• Flexible Base Material (White Rock)
• Sand
Instructions to bidder
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark
on the outside of the envelope "Sealed Bid: Street Materials" and return to the Office of
the City Manager, City of Paris, 135 1 S` SE, P. 0. Box 9037, Paris, Texas 75461 no later than
3:00 P.M. on Tuesday, Februaryl9th, 2008 at which time all bids will be publicly opened
at the City of Paris City Council Chamber, 107 E. Kaufinan St., Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. Multiple bids shall be placed
in the same envelope. Bids received after the deadline will be returned to vendor unopened.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
SS-1 EMULSION ASPHALT (TACK OIL)
Requirements•
It is estimated that 10,000 gallons of SS-1 Emulsion Asphalt (Tack Oil) will be required in the
operation of the Street Division of Public Works during the period of March 1, 2008 through
March l, 2009.
Exact quantities cannot be determined but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Snecifications:
SS-1 Emulsion Asphalt (Tack Oil) must conform to Item 300, 2004 edition of "Texas Department
of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets
and Bridges"Minimum temperature at delivery shall be 150 degrees F.
All materials must come from a source on the approved list of asphalt refineries by TXDOT as of
bid opening date. Throughout the term of the purchase order a product sample may be randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of contract and/or removal
from the City of Paris Bid List.
Deliverv•
Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460.
Deliveries are to be made in tank truck loads not to exceed 6,500 gallons.
Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through
Friday. Special deliveries as stipulated by the Street Division of Public Works must be made at times
designated in order to meet work requirements.
Delivery shall be made within 24 hours after order is placed by telephone. Delivery shall be made
at specified times of day, with the time to be stated when order is placed, usually this will be 7:00
A.M.
Cancellation clause:
Delivery to be made by vendors within 24 hours after order is placed by the City, cancellation of the
order by 6:00 A.M. of the date of delivery is no charge to the City of Paris.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
City of Paris
Public Works Department
Bid Specifications
SS-1 Emulsion Asphalt
Ergon Asphalt & Er_aulsions
209 Airport Rd.
Mt. Pleasant, Texas 75455
(903) 572-9839
Attn: Tom O'Leary
2. Southern Asphalt
112 Tanbark Circle
Coppell, Texas 75019
(817) 834-2800
Attn: Gary Johnson
3. Sem Material
Attn: Chuck Dannheim
600 Minton Rd.
Ft. Worth, Texas 76179-5605