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06A - 6D Standing CommitteeCITY COUNCYL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 4-23-2008 City Clerk Janice Ellis 6 a. - 6d. Council Date: 4-28-2008 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE~S~: Record of Standing Committee. BACKGROUND: Planning and Zoning minutes from the meeting on April 7, 2008. City Council Task Force on Code Enforcement minutes from meeting on April 8, 2008. PEDC minutes from the meeting on March 10, 2008. Main Street Advisory Board minutes from the meeting on November 20, 2007 and December 18, 2007. BOARD~COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes have been approved by the appropriate Boards/Commissions. ACTION: BUDGET INFO: ^ Financial Report ®Minute Order Expense $ ^ Department Report ^ Resolution Budgeted Amt. $ ^ Presentation ^ Ordinance YTD Actual $ ^ Public Hearing ^ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ®Administration ®City Clerk ^ Community Development ^ EMS/IT ^ Finance ^ Fire ^ Municipal Court ^ Legal ^ Library ^ Police ^ Eng./Public Works ^ Utilities City of Paris O ~ ~ r) Revised 2/04/08 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS -CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, APRIL 7, 2008 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, April 7, 2008, was called to order at 5:30 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Barbara Forrest Richard Hunt Fran Neeley B. The following members were absent: Darin Manning Brad Archer Benny Plata C. Lisa Wright, Community Development Director, was also present. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the March 3, 2008, meeting was made by Curtis Fendley, seconded by Richard Hunt. Motion carried 6-0. 3. Public Hearing to provide an opportunity to present comments and written evidence regarding the following proposed amendments to the Comprehensive Plan. A. Revising the Future Land Use Plan Map. B. Revising the Future Land Use Plan Map Legend Explanations. No one spoke, and the public hearing was declared closed. 4. Consideration of and action on recommending to the City Council the adoption of the following proposed amendments to the Comprehensive Plan: 0014 A. Revising the Future Land Use Plan Map. Reeves Hayter stated that there was a section that needed to changed. The Commission reviewed the map and made recommendations for three minor changes. Curtis Fendley asked if another public hearing would be required since the map has changed, and Lisa Wright stated she would have to check with the City Attorney. Motion was made by Bill Harris, seconded by Fran Neeley, to approve the Comprehensive Land Use Plan Map as amended. Motion carried 6-0. B. Revising the Future Land Use Plan Map Legend Explanations. Motion was made by Curtis Fendley, seconded by Fran Neeley, to approve the Land Use Plan Map Legend Explanations. Motion carried 6-0. 5. Consideration of and action on the Preliminary Plat of Lot 2, Block A, West Austin 212 Addition, being number 2035 W. Austin Street. Motion was made by Fran Neeley, seconded by Curtis Fendley, to approve the plat. Motion carried 6-0. Motion was made by Richard Hunt, seconded by Bill Harris, to recuse Reeves Hayter. Motion carried 5-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Food Fast 170-A Addition, being number 2170 S. Church Street. Motion was made by Fran Neeley, seconded by Richard Hunt, to approve the plat subject to the City Engineer's recommendation. Motion carried 5-0. 7. Consideration of and action on the Final Plat of Lot 1, Block A, Food Fasts 170-A Addition, being number 2170 S. Church Street. Motion was made by Bill Harris, seconded by Barbara Forrest, to approve the plat subject to the City Engineer's recommendation. Motion carried 5-0. Motion was made by Fran Neeley, seconded by Bill Harris, to return Reeves Hayter to the meeting. Motion carried 5-0. 8. The meeting adjourned at 6:00 p.m. APPROVED THIS 5TH DAY OF MAY, 2008. Reeves Hayter, Chairman ,. 0015 MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON CODE ENFORCEMENT 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, APRIL 8, 2008 1. Call meeting to order and roll call. Chairman Wilson called the meeting to order at 5:12 p.m. A. The following members were present: Don Wilson, Chairman Will Biard Don Taylor John S. House Cheryt Moore Bee Garmon John Fuston Jim Lassister B. The following members were absent: Stephen Brown Bruce Frazier Jerome Pipkins Marilyn Bellevance Zachary Saffle Pete Kampfer Jerry Rose C. Also present was Lisa Wright, Director of Community Development; John Lestock, Assistant City Attorney; Janice Ellis, City Clerk; and Bob Hundley, Assistant Chief of Police. 2. Approval of minutes from previous meeting . (March 18, 2008). Subject to the minutes reflecting Pete Kampfer being present, a Motion to approve the minutes was made by Bee Garmon and seconded by Don Taylor. Motion carried unanimously. 3. Discussion of and possible action on recommending provisions related to demolition by neglect. Page 1 of 4 w OU16 Chairman Wilson said this focus pertained to the exterior ofthe building to prevent buildings from falling down. He reminded the Task Force they had reviewed a prior ordinance that addressed the inside of the building, and they felt that it was too comprehensive at that time. Council Member Wilson stated the current proposal addresses only the exterior. Lisa Wright told the Task Force that the recommendations were made by the Historic Preservation Commission, and she presented to them the proposed language as set out in Exhibit "A." Bee Garmon inquired about the language "in judgment of code enforcement." Chairman Wilson explained that a person could appeal the decision to Buildings and Standards for review and reconsideration. Mr. Fuston asked about the word "character." Lisa Wright emphasized this proposed ordinance addressed only the historic district. Council Member Biard stated he had a problem with the first sentence, because it would bring the lien holder into the process. Lisa Wright said it was a safeguard for the lien holder, because code enforcement would notify the lien holder. Don Taylor said he thought they should follow the recommendation of the Historic Preservation Commission and in addition, consider the same type of ordinance for the rest of the city. Cheryt Moore agreed with Mr. Taylor. Chairman Wilson asked if there were any other concerns. Council Member Biard reiterated his concern about the lien holder issue. He also expressed concern about persons inheriting deteriorated property and their ability to pay for the repairs. Lisa Wright said the City either does not find the owner or does not hear from the owner on the vast majority of the houses torn down. Council Member Biard inquired if the assessment was against the property or the owner. John Lestock said it was against the property. A Motion to approve the recommendations as presented was made by Bee Garmon and seconded by Cheryt Moore. John Fuston referenced the last item on the proposed ordinance and said he did not think deterioration of any unique exterior architectural feature should be a concern if the rest of the house was in good shape. Lisa Wright said that some of those features were unique and should be protected or the structure could lose its historic significance. After additional discussion, the Task Force made the following changes to the recommendations by the Historic Preservation Commission: In the first sentence of Exhibit "A," they struck out the language "or person with an interest in" and added the word "of." In the last sentence, they struck out the words "of removal." They also added asub-bullet to state "In no case can repair be accomplished by the removal of the architectural feature." Subject to the amendments, Bee Garmon made a Motion to approve this item and Cheryt Moore seconded the Motion. Motion carried by majority, with Council Member Biard casting a dissenting vote. Page 2 of 4 001 i 4. Discussion of and possible action on revising the City ordinance regulating billboards and off-premise signs. Chairman Wilson announced that Mayor Freelen asked that this item be considered in a joint meeting with the City Council. 5. Discussion of and possible action on revising the City ordinance regulating large animals within the city limits. Bob Hundley informed the Task Force the current ordinance allows for two head of livestock in a backyard and thereafter for each one-half (%2) acre one head of livestock is allowed in a backyard. Pursuant to the animal control list, Bob Hundley reported there were 238 places within the city that had livestock on them. Walter Cavender, who resides at 713 Oak, said he had a jack on his property and that he had no complaints from the neighbors because the jack was the neighborhood watchdog. Continued discussions included grandfathering and the review of ordinances from other cities. It was a consensus of the Task Force to make the following amendments to the City of Paris's existing ordinance: Section 5-7. Limitations on keeping livestock -Generally. (a) It shall be unlawful for any person to harbor, keep or maintain more than one head of livestock in an enclosure less than one-half (''/2) to two (2) acres in size inside the city limits exclusive of any residential structure and front yard area. Additional livestock can be kept in the enclosure in the ratio of one (1) head of livestock for every additional two (2) acres over the minimum area. This section shall apply only to those areas of the city zoned as residential, retail, industrial, or light industrial. (b) Every head of livestock shall be kept within a suitable pen or enclosure, every part of which shall be situated not less than fifty (50) feet from any inhabited dwelling. Staff was asked to bring proposed wording to the next meeting. 6. Request for future agendas. Chairman Wilson scheduled the next meeting for Tuesday, April 22"d at 5:00 p.m. 7. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Biard and seconded by John Fuston. Motion carried unanimously. The meeting was adjourned at 7:10 p.m. Page 3 of 4 001 APPROVED THIS 22ND DAY OF APRIL, 2008. Don Wilson, Chairman Page 4 of 4 UU1 Demolition by Neglect Prevention of Demolition by Neglect of Exterior. No owner or person with an interest in real property which is designated an Historic Site or which sits within a Historic District in any part of the city, whether that property is occupied or not, shall permit the structure or property to fall into a serious state of disrepair or to remain in a serious state of disrepair so as to result in the deterioration of any exterior architectural feature which would, in the judgment of code enforcement officials or the Historic Preservation Officer, produce a detrimental effect upon the character of the structure or property, or, if the structure or property is in an Historic District, upon the district. Examples of such deterioration include: deterioration of exterior walls or other vertical supports; deterioration of roofs or other horizontal members; deterioration of exterior chimneys or flues; deterioration or crumbling of exterior stucco or mortar; • ineffective waterproofing of exterior walls, roofs or foundations, including broken windows or doors; • deterioration of any exterior feature so as to create a hazardous condition which could make demolition necessary for the public safety; or ~ deterioration or removal of any unique exterior architectural feature which would detract from the original architectural style. Exhibit "A" OJ~~ Paris Economic Development Corporation Board Meeting Minutes March 10, 2008 Board Members Staff Present: Pete Kampfer Present: John Wright Rachel Schory Chad Brown Ex Officio Members Glen Bawcum Present: Kent McIlyar Dan Smith Renee Harvey Dick Severson Kevin Carruth Guests: Tony Williams Laurie O'Neal Win Songy Kevin Rose Pike Burkhart Dan Smith called the meeting to order at 12:12 p.m. Minutes from the February 12, 2008 meeting were reviewed and unanimously approved as submitted on a motion by Chad Brown seconded by Dick Severson. The February financial report was reviewed and unanimously approved as submitted on a motion by Dan Smith seconded by Glen Bawcum. Mr. Pete Kampfer presented the Executive Director's report. Mr. Kampfer presented his updated training and trade show travel schedule for the first half of 2008. He will be attending a Site Selectors event in Atlanta, GA this week. The Buxton Retail study should be ready in about 30 days; it was begun in January 2008. The Certified Retirement Community effort is currently in the phase of accepting letters of support to append the application. A meeting of this group will be held soon. Mr. Kampfer informed the board that a press release concerning the TC1M expansion was in the paper last week and presented very positive information. Currently, the Sulphur River Regional Mobility Authority (SURRMA) is focusing on the Highway 24 expansion project, specifically acquiring funds for that project. Mr. Kampfer reminded the board of the invitation to themselves and industrial managers to the Byron Nelson tournament in April; follow up for more response will be done in the near future. Lastly, Mr. Kampfer showed the board an example of a comprehensive plan for a city, and mentioned that discussion of such as a potential project for Paris will be included in future meetings. In new business, the board considered a proposal from Lubbock BCD for Mr. Laurin Prather to conduct a workforce study for the area encompassing Lamar, Delta, Hunt and Hopkins Counties. This study will be funded by the participating counties with assistance coming from TXU. Lamar county/PEDC responsibility is $14,000. Mr. Kampfer pointed out that the last workforce study was done in 2002, and it is typical for communities to have updated studies done every 5 years. The board unanimously approved funding in the amount of $14,000 for the workforce study on a motion by Glen Bawcum seconded by John Wright. The Board convened into Executive Session at 12:28 p.m. pursuant to Section 55 ] .087 of the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to a business prospect to locate, stay, or expand in Paris and consider any commercial and financial information related to the business prospect; and pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate acquisition of real property The Executive Session was concluded at 1:25 p.m. Based on discussion and considerations during the executive session under section 551.087, the Board approved funding up to $200,000 for a workforce training program to be implemented through a partnership between Turner Industries and Paris Junior College. This motion, made by Dan Smith and seconded by John Wright, passed unanimously. There being no further business to come before the board, the meeting was adjourned at 1:27 p.m. Respectfully submitted, Rachel Schory Administrative Assistant U0~1 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD December 18, 2007 City Hall Council Chambers 107 E. Kaufman 4:00 ~.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, December 18, 2007 at 4:02 p.m., at City Hall Council Chambers. PRESENT: Wyatt Bowden Jennifer Long Marvin Gorley Matthew Coyle Karol Lyn Moore ABSENT: Cindy Allcorn Lisa House Larry Womack Pike Burkhart Zach Saffle Kari Daniel Minutes November 20, 2007 minutes were reviewed by board members and a motion was made by Jennifer Long to approve the minutes as prepared. Marvin Gorley seconded the motion and minutes were unanimously approved. By-Laws A discussion was held regarding the adoption of proposed bylaws prepared and presented by Bethany Golden, Main Street Manager. A vote on approving the by-laws was tabled last month so that advisory board members could have a little more time to review them before adopting them. The advisory board agreed to adopt the by-laws with the following addition: that Article IV and Section 2 read that a letter would be mailed to a board member missing 3 consecutive board meetings prior to a decision to remove them from the board. Matthew Coyle made a motion to adopt the by-laws with the addition and Karol Lyn Moore seconded the motion. Motion carried unanimously. Committee Reports Organization Committee Report -Pike Burkhart, Chairman was absent. Marvin Gorley presented an update in his absence. Marvin reported that a new gateway sign was installed on 19/24 in front of Chisum Steel. He also reported that Forrest Signs had completed a small prototype to present to property owners on the other corridors into Paris. The project is moving ahead with the assistance of the Chamber of Commerce. Design Committee Report -Matthew Coyle, Chairman, reported that his committee met last week and had agreed upon some goals for the 2008 calendar year. Goals include improvements at Bywaters Park, security at Market Square, downtown lighting, parking issues and assisting with design of pamphlets, brochures and marketing materials for Main Street. A detailed report will be presented to the advisory board in January for approval. Promotions Committee Report -Kari Daniel, Chairman was absent. Wyatt Bowden presented the report. The promotions committee met last week and discussed the following 2008 goals. Movies in Page 1 oft ~~~~ the park, festival of pumpkins, skate park competition and a fire festival. A detailed report will be presented to the advisory board in January for approval. Economic Restructuring Committee Report - Zach Saffle, Chairman was absent and no report was given for this committee. Main Street Mana erg 's Report Attached Adjournment A motion to adjourn the meeting was made by Karol Lyn Moore and seconded by Jennifer Long. Motion passed unanimously. Meeting was adjourned at 4:58 p.m. Approved this 15th day of January 2008. Wyatt Bowden, Chairman Page 2 of 2 ~~)~~ MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD November 20, 2007 City Hall Council Chambers 107 E. Kaufman 4:00 ~.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, November 20, 2007 at 4:02 p.m., at City Hall Council Chambers. PRESENT: Larry Womack Pike Burkhart Zach Saffle Matthew Coyle Wyatt Bowden Kari Daniel Karol Lyn Moore Jennifer Long Marvin Gorley ABSENT: Cindy Allcorn Lisa House Election of Executive Officers Pike Burkhart nominated Wyatt Bowden to serve as chairman of the board, Matt Coyle offered to serve as vice chairman and Kari Daniel volunteered to serve as secretary. Pike Burkhart made a motion to accept the nominations as presented and Marvin Gorley seconded the motion. All other board members were in favor of the nominations and the vote passed unanimously. Minutes September 26, 2007 minutes were reviewed by board members and a motion was made by Pike Burkhart to approve the minutes as prepared. Matt Coyle seconded and minutes were unanimously approved. -Laws A brief discussion was held regarding the adoption of proposed bylaws prepared and presented by Bethany Golden, Main Street Manager. Pike Burkhart stated that he would like to have a little more time to review the material before actually adopting the bylaws. Pike Burkhart made a motion to table the bylaws until the December meeting. Karol Lyn Moore seconded the motion. All other board members were in favor of tabling the bylaws and the vote passed unanimously. New Board Member The board discussed the three nominations that were turned in to the Main Street Manager. Clifton Fendley, Angela Thurman and Jean Maninger names were submitted for review. All of these individuals would make great assets to the advisory board however Clifton Fendley is the only individual who resides within the city limits. Main Street Manager explained the process for Page 1 oft ~(~~;~ acquiring new board members. In the past recommendations have been made by the advisory board and then submitted to the Mayor for council approval. Currently, there is no publicity for soliciting new board members. Potential board members are either solicited by Main Street advisory board members or they themselves inquire at the Main Street office or by calling a council member. Main Street Manager will submit the nomination forms to the Mayor prior to December's meeting. Election of Committee Chairman Board members discussed the committees and the responsibilities of committee chairmen. The committees include organization, promotion, design and economic restructuring. All committees are led by a chairman that organizes the group to meet monthly or at least quarterly to accomplish goals set by the Main Street advisory board. Pike Burkhart volunteered to head the organization committee with the assistance of Larry Womack as his co-chairman, Kari Daniel volunteered to head the promotions committee, Matt Coyle volunteered to head the design committee and Zach Saffle volunteered to head the economic restructuring committee. Karol Lyn Moore made a motion to accept these individuals as committee chairmen. Wyatt Bowden seconded the motion. Motion passed unanimously. Goal Setting Main Street Manager recommended that the board set attainable goals, new goals can always be during the calendar year if need be. Main Street Manager went over the 2007/2008 Main Street budget with board members to clarify and answer any questions the board had. Of special note was the $18,000.00 budgeted for regular park maintenance for Bywaters, Market Square and the Plaza. Main Street Manager recommended that new committee chairmen organize and hold meetings to set their goals for 2008 and bring those goals back to the Main Street Advisory Board for adoption. Committee chairmen agreed. Main Street Manager's Report Attached Adjournment A motion to adjourn the meeting was made by Zach Saffle and seconded by Pike Burkhart. Motion passed unanimously. Meeting was adjourned at 5:20 p.m. Approved this 18th day of December 2007. Wyatt Bowden, Chairman Page 2 of 2 T O ~~ ~ 5