12 Motion to approve a resolution authorizing the submission of a HOME program application to TX Dept of Housing and Community AffairsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department: Presented By: Agenda Item No.:
04/27/08 Community Lisa A. Wright, Director and
Council Date; Development Denise Dority, consultant 12.
OS/12/08
RECOMMENDED MOTION:
Motion to approve a resolution authorizing the submission of a HOME program
application to the Texas Department of Housing and Community Affairs for HOME
funds, and authorizing the City Manager to negotiate and execute all necessary
documents.
POLICY ISSUE~S~:
Grant Application ~
BACKGROUND:
The Texas Department of Housing and Community Affairs will have an open cycle this
summer for Owner-Occupied Assistance grants which will be awarded on a first-come,
first-served basis to qualified applicants. This program allows the City to build new
homes for qualified applicants to replace their existing substandard homes. The City of
Paris has participated in this program in the past and has had very successful results. In
fact, we receive calls from the public on a regular basis asking if this program is still
available. Despite an aggressive demolition program, Paris still has a large supply of
substandard homes, and many of those homes are occupied by their owners because they
cannot afford to repair them or move. This program is designed to help those individuals.
BOARD~COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution
ACTION: BUDGET INFO:
❑ Financial Report ❑ Minute Order Expense $93,750.00
❑ Department Report ~ Resolution Budgeted Amt. $0.00
❑ Presentation ❑ Ordinance y'I'D Actual $0.00
❑ Public Hearing ❑ Other Acct. Name Not established
Acct. Number Not established
FISCAL NOTES:
The amount to be requested is $375,000.00, of which a 25% match is required by the
City. The match can be in the form of in-kind services or waived fees or from other
sources. A cash reserve of $187,500.00 must also be set aside as a reserve prior to
receiving reimbursement for project expenses.
REVIEWED AND APPROVED BY:
~ Administration ~ City Clerk ~ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Munici al Court ~ Le al ❑ Libra ❑ Police ❑ En ./Public Works ❑ Utilities
City of Paris , Revised 2/04/08
~ lJ(i3~~
DRAFT
RESOLUTION
Attorney\reswork\current\HOME 2008 ACC Paris Res
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE SUBMISSION OF A HOME PROGRAM APPLICATION TO THE
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR HOME
FUNDS; DESIGNATING THE AMOUNT OF MATCHIIVG FUNDS AND CASH
RESERVES; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS
NECESSARY FOR ACCEPTANCE AND IMPLEMEIVTATION OF SAID GRANT UPO1V
NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris desires to develop a viable urban
community, including decent housing and a suitable living environment, specifically to provide
owner-occupied housing assistance for very low income families in the city of Paris; and,
WHEREAS, certain substandard housing conditions exist which represent a health and
safety threat to families residing in such structures, and the availability of HOME funds could
provide those families with decent, safe, and affordable housing; and,
WHEREAS, the City Council is desirous of processing an application to the Texas
Department of Housing and Community Affairs (TDHCA) for a Homebuyer Assistance
Program/Owner-Occupied Program Grant in the amount of $375,000.00, with the City of Paris
providing a match of $93,750.00 from its General Fund as a cash contribution and/or in-kind
services for properties assisted through this program; and,
WHEREAS, it is in the best interests of the City of Paris to apply for funding under the
Texas Department of Housing and Community Affairs, HOME/Owner-Occupied Program; and,
WHEREAS, the City Council desires to authorize the Mayor, City Manager, Director of
Community Development, and other appropriate City staff to accept and implement said grant (if
same is received) without further action of City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the filing of an application to the Texas Department of Housing and
Community Affairs (TDHCA) be, and the same is hereby, approved, for a Homebuyer Assistance
Program/Owner-Occupied Program (HOME) Grant in the amount of $375,000.00 to carry out
owner occupied housing reconstruction, rehabilitation, and project eligible soft costs for five (5)
families and $7,500.00 for allowable administration/operating funds, with the City of Paris
providing a match of $93,750.00 from its General Fund as a cash contribution and/or in-kind
services for properties assisted through this program.
!1(,38
Section 3. That the City of Paris does hereby agree to specify and utilize funds from the
City's accounts in the amount of $187,500.00 to provide a Cash Reserve designated for the
proposed TDHCA award, with these funds being used to pay program costs before receiving
reimbursements from the State of Texas HOME Program.
Section 4. That the City of Paris does hereby agree to comply with all assurances in
connection with the application and, if funded, the award.
Section S. That the City Manager be, and he is hereby, appointed as the Authorized
Official of said project and is authorized and directed to execute, on behalf of the City of Paris, an
application for said grant.
Section 6. That the Director of Community Development be, and she is hereby, appointed
as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the
City of Paris, all reports, communications, assurances, and documents necessary for the
completion of said project.
Section 7. That the Director of Finance be, and he is hereby, authorized and directed to
serve as the Financial Officer for said project and to receive and distribute funds for the HOME
program.
Section 8. That the Mayor, City Manager, Director of Community Development, and the
Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all
documents necessary for acceptance and implementation of said grant upon notice of award
thereof by the Texas Department of Housing and Community Affairs, under the terms and
conditions and in the forms approved by the City Attorney, and to proceed with use of said funds
upon receipt thereof for the purposes stated herein and in accordance with the grant conditions.
Section 9. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of May, 2008.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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