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05 City Council MinutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 6/02/08 Council Date: 06/09/08 Originating Department: City Clerk Presented By: Janice Ellis Agenda Item No.: 5. RECOMMENDED MOTION: Motion to approve as presented. POLICY ISSUE(S): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meeting on May 27, 2008. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meeting of May 27, 2008 ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance yTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utiliries City of Paris Revised 2/04/08 000001 REGULAR MEETING OF THE CITY COUNCIL, CITY OF PARIS May 27, 2008 The City Council of the City of Paris met for a regular session at 6:00 P. M. Monday, May 27, 2008, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will Biard; Edwin Pickle; and Bill Strathern City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Karl Louis, Chief of Police; and Doug Harris, Interim Director of Utilities Opening Agenda Call meeting to order. Mayor Freelen called the meeting to order at 6:00 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member McCarthy led the pledge. 4. Citizens Forum. Barbara Doyal, 210-17th S.E. - expressed concern about the flooding ofthe drainage ditch at the corner of Margaret Street and 17`h S.E. She said that on April 3rd the ditch overflowed and flooded her house. Kevin Carruth informed Council that this matter had been referred to the City Engineer. Johnna McNeal, 1711 Clarksville Street - she said the ditches had not been cleaned out and that she would like to see a maintenance plan for ditches to control water flow. Consent Agenda Mayor Freelen inquired if there were any items that Council Members wanted to pull from 000002 Regular City Council Meeting May 27, 2008 Page 2 the Consent Agenda for discussion. Council Member Strathern said he wanted to pull items 7 and 8 out for discussion. 7. Deliberate and acceptance of April financial report. Council Member Strathern inquired if the City was going to meet the budget at the end of the fiscal year. Gene Anderson said if the City continues the current pace, that it will come in under budget. Mayor Freelen wanted to know the impact of increasing price of fuel on the budget. Gene Anderson said he could not answer that question with certainty; however, could look at what was budgeted and look at what had been spent. Mr. Anderson said that staff had anticipated a fuel increase during the budget process, because it was just beginning to increase at that time. 8. RESOLUTION NO. 2008-041: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH HDR ENGINEERING, 1NC. FOR WATER SUPPLY PLANNING CONSULTING SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Council Member Strathern wanted to know whether or not HDR had a conflict of interest and Shawn Napier told him they did not. Council Member Strathern wanted to know if the Lake Pat Mayse Water Study Committee had been informed about HDR Engineering being hired as a consultant. Mr. Napier told him there was an item on the Committee's next agenda regarding HDR Engineering. Council Member Strathern inquired about HDR Engineering's fee. Kent McIlyar said there was a$75,000.00 cap on their fee and they could not exceed that amount without further written authorization by the City Manager. Mayor Freelen inquired if there were any other items that Council wished to move forward. Council Member Pickle referenced the minutes of May 12, 2008, and asked that the caption in item 18 be corrected to reflect the subject matter discussed was the tax freeze initiative petition. Subject to the correction of the minutes of May 12, 2008, Council Member Biard made a Motion to approve the Consent Agenda and Council Member Strathern seconded the Motion. The Council voted seven (7) for and none (0) opposed to approve and adopt the Consent Agenda Items 5, 6a, 6b, 6c, 6d, 7, 8, and 9. 5. Deliberate and act on the approval of minutes from the meetings on May 12, 2008 and May 20, 2008. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: oonnn3 Regular City Council Meeting May 27, 2008 Page 3 a. Joint City Council and City Council Task Force on Code Enforcement minutes from the meeting on May 6, 2008. b. Lake Pat Mayse Study Committee minutes from the meeting on May 1, 2008. c. Historic Preservation Commission minutes from the meetings on January 28, 2008, February 13, 2008, March 12, 2008, and March 24, 2008. d. Building and Standards Commission minutes from the meeting on February 18, 2008. 9. Deliberate and act on an appointment to the Code Enforcement Task Force. Don Wilson was appointed to continue to serve on the committee. Regular Agenda 10. SECOND READING - AN ORDiNANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE EXISTING GAS FRANCHISE ORDINANCE BETWEEN THE CITY OF PARIS, TEXAS AND ATMOS ENERGY CORPORATION TO PROVIDE FOR A FNE PERCENT FRANCHISE FEE; PROVIDING FOR ACCEPTANCE BY ATMOS ENERGY CORPORATION; AND FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING AN EFFECTNE DATE. This item was not posted for an action item. 11. RESOLUTION NO. 2008-042: A RESOLUTION OF THE CITY COLTNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AN APPLICATION FOR AN AUTOMOBILE BURGLARY & THEFT PREVENTION 1N THE AMOUNT OF $138,915.00 WITH $51,729.00 TO BE PROVIDED BY THE CITY OF PARIS IN THE FORM OF CASH AND $14,400.00 IN THE FORM OF 1N-KIND SERVICES; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FiNDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mayor Freelen asked how many years the City had been receiving this grant. Chief Louis reported they had been receiving it since 1994. Council Member Pickle inquired about the increase from last year. Chief Louis said the amount varied depending on how much money was available. Council Member Pickle wanted to know if a salary increase was included and if so how much. Chief Louis said there was a 3% salary increase included in the figure. OORn(?4 Regular City Council Meeting May 27, 2008 Page 4 A Motion to approve this item was made by Council Member Biard and seconded by Council Member McCarthy. Motion carried, 7 ayes - 0 nays. 12. Deliberate and act on setting dates and times for workshops of city facilities and staff development. City Council scheduled training for Thursday, July 10, 2008 and Thursday, July 17, 2008. They elected to engage in training sessions in the morning beginning at 8:00 a.m. and tour city facilities in the afternoon on both days. 13. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. None were referenced. 14. Deliberate on possible future agenda items. Council Member Strathern asked for an item on goals and objectives on the next two or three agendas and that the City Council receive input from the City manager. Council Member Pickle asked that consideration be given to bringing back the Charter Review Committee for review of Article X. of the City Charter regarding the initiative and referendum sections. Council Member Biard asked for an update on Casa bonita Apartments. Kevin Carruth informed Council it was already on the June 9th Agenda, as previously requested by Council Member McCarthy. Council Member Brown asked for an item regarding the maintenance of drainage ditches on 17t" Street. Mayor Freelen announced that a racially equality meeting was scheduled for June 12, 2008, at the Calvary Methodist Church and everyone was invited to attend. He also announced that the Lake Pat Mayse Water Study Committee would be meeting on May 29, June 5, and June 12 beginning at 4:00 p.m., and he encouraged citizens to attend the meetings. 15. Adjournment. There being no further business, a Motion to adj ourn was made by Council Member Biard and seconded by Council Member McCarthy. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 7:02 p.m. ~OOOV) Regular City Council Meeting May 27, 2008 Page 5 JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK 000006