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07 May 2008 Financial ReportCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 6-4-2008 Council Date: Finance Gene Anderson 7• 6-9-2008 RECOMMENDED MOTION: Move to approve the May 2008 Financial Report as presented. POLICY ISSUE(S): Fiscal Management. BACKGROUND: The Paris city charter Section 69 (3) requires the Finance Director to submit to the Council through the City Manager a monthly statement of all receipts and disbursements. The attached report meets that requirement. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: April 2008 Financial Report ACTION: BUDGET INFO: M Financial Report ~ Minute Order Expense $N/A ❑ Department Report ❑ Resolution Budgeted Amt. $N/A ❑ Presentation ❑ Ordinance y'1'D Actual $N/A ❑ Public Hearing ❑ Other Acct. Name N/A Acct. Number N/A FISCAL NOTES: REVIEWED AND APPROVED BY: E Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris - O O D U G/ Revised 2/04/08 City of Paris May 2008 Financial Report-Comments Net to Date Comparison of Revenues: 1. Property tax collections are 1.1 % behind this time last year. While impossible to know for sure, economic pressures are probably to blame for this small variance. 2. Sales taxes are down 4.4% for the year after an especially weak November collection. May collections were down 7.0% compared to May 2007. 3. Hotel tax receipts are down 6.3%. 4. Franchise fees are down 10.6% compared to last year because the TXU payment was not received in May this year. 5. Permits are down at this point due to the unusually large permit issued to Kimberly Clark last year that amounted to over $45,000 in permit fees. 6. Court fines are up 13.5% continuing the pattern of increase established last year. 7. EMS fees are up 11.0% on heavy call volume. 8. General Fund Miscellaneous Revenue is up 55.0% due to receiving $111,774 as a guarantee of construction on improvements at the site of the two new hotels being constructed. 9. Total General Fund revenue to date is up $199,462 compared to last year. General Fund expenditures are up $881,246 or 7.3% above where they were at the end of May last year. The completion of May places the City 66.66% through the budget year. Year to date expenditures in the General Fund are 61.81 % of the General Fund budget. 10. Sewer revenue is down 2.4% due to an overall decrease in the residential winter average. The winter average dropped from 650 cubic feet to 625 cubic feet this past year. The winter average establishes residential sewer charges for a one year period at a fixed amount. Thus, water sales can increase or decrease without a corresponding increase or decrease in sewer revenue. The City went to this flat winter average methodology some years ago to make sewer revenue more predictable for budgeting purposes. 11. Water revenue is up 2.4%. 12. Water & Sewer Miscellaneous is up due to the increased service fees adopted as part of the 2007 rate study. 13. Interest earned in the Water & Sewer Fund is down due to lower interest rates. - OU0028 Departmental Expenditure Summary: At this point the City is 8 months or 66.66% through the budget. It is important to remember that expenditures do not occur equally through the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. There are three departments whose expenditures are over 66.66% at this time. 1. City Council-79.78%. The overage amounts to $11,683 and consists of office supplies, postage, public notices, auditing, utilities, and minor apparatus (audio enhancements in the Council room). 2. Municipal Court-67.36%. The overage amounts to $1,521 and is primarily composed of the one-time payment of longevity, media supplies, auditing, and credit card service fees. 3. Accounting-68.05%. The overage amounts to $6,333 and consists of overtime, stability pay, office supplies, minor apparatus, publications, associations, natural gas, leases, electronic data processing expenses, and auditing. Especially for those of you who are new to the Council, let me make the following 3 points about the monthly report. 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. 000021 Net to Date Comparison Descri tion 2008 2007 Net to Date General Fund Taxes Collected 6,390,528.05 6,461,774.26 71,246.21 Sales Tax 3,624,489.06 3,792,853.69 168,364.63 Hotel-Motel Tax 296,401.26 316,501.20 20,099.94 Franchise Fees 2,068,174.95 2,314,425.05 246,250.10 Permits 42,358.62 82,570.42 40,211.80 Court Fines 301,808.51 265,723.49 36,085.02 Leases & Grants 299,653.30 304,521.36 (4,868.06 Fees & Co ies 12,114.23 8,882.99 3,231.24 Lamar Count Fire 1,200.00 1,200.00 0.00 Grants & Donations 23,058.08 17,576.07 5,482.01 Sanitation Fees 881,275.28 871,540.90 9,734.38 EMS Fees 1,732,237.01 1,560,044.04 172,192.97 State Revenue 42,708.96 37,507.61 5,201.35 Miscellaneous Fees 335,798.88 216,587.80 119,211.08 Summer Proqrams 46,831.08 46,391.27 439.81 PEDC Fund Sales Tax 724,897.77 758,570.71 (33,672.94 Interest Earned 10,491.62 9,935.92 555.70 Loan Payments 360,150.00 256,000.00 104,150.00 Water & Sewer Fund Sewer 3,151,110.93 3,231, 533.57 (80,422.64 Water 4,779,652.54 4,665,604.79 114,047.75 Cit of Irvin 40,000.00 40,000.00 Interest Earned 89,807.68 134,623.90 (44,816.22 Miscellaneous 282,756.29 180,242.36 102,513.93 Ca ital Pro'ects Fund Interest Earned 11,142.81 1,911.51 9,231.30 Ga ital Pro'eets F~Q' nd-Rn ues.. 14,11.51 Ca italPra'"eets_i~r~ f-~~~ , :,'038.16 . ; ,S n ' Net to'DC'"te WW&SS Rev Bond 2000 Construction Interest Earned 70,841.95 19,355.29 90,197.24 ` ilVilU&uS Rev,$nnd 2QOO,.Cor1St.Reuet1UG5 l; 70,$4'! _11 ,486.66 ' WW&SS:Rev B~iinsi;.2t}Ott"~c~ns~: iirid.,.Ex' e~rdi~~. ~3,16~~~~~ ' ' Net taDate 3.251 6 ' May Net to Date.xls 1 6/3/2008 ~ 000030 Net to Date Comparison May Net to Date.xls 2 6/3/2008 , 000031 Net to Date Comparison May Net to Date.xls 6/3/2008 1 000032 Net to Date Comparison May Net to Date.xls 6/3/2008 - 000033 C O ~ ~ ~ O U ~ ~ E U) 0 N d W N C N ~ (D Q ~ ~ QI q I- W O N a7 O V I ~ V h 0 Q~ m N N V- 7 N c`9 N 00 N N 0 m N O O CO f ~ r-~ l h O M M f 0 N CO f 0 (O rl-: O N M ~ lI7 DO m N ln O OJ m N t DO d' N IO O ~ a N 6) m O C (O N (O ( ) m I - N 7 EO C) 7 N N N ch (h ln V W ~ N 07 M I- N ln O O N oJ O f- O t - (O N V C N o0 ~ M OD OD f- 00 ~ (O (D 07 ~ LL~ c'7 QI a0 ~ '7 W ~ N c~ c h W N V V ~ tC) oD f D tI7 O oJ C Lf) ~ 0 O~ aD ~ f~ V m ~ O~ ~ N~t I~ ~ O O ~ aD c0 ~(p ~ a0 V I - N ~ N (O f - 1 ~ CO tD N f- GO N M O 00 ch N f0 ~ O O t~ M f~ ' O : (0 M c0 0 7 N - x ~ ct V c0 <t c h a O h V N M c0 ~ V' O V M ~f7 O O N N O ~ N 1, aO ~ N 1 - N M ~ a0 N iA V M M M ~ c7 00 7 th ~ ( ~O ~ O U) N f~ (D 0 N a V ~ m C N ~ 00 c+) I- ~ cD (O 0) M N O oJ 0) O> N ~ O (O c`') (O M ~ I~ 00 W (O <D N I~ ~ aD N W N ~ N O N V N (D O (O c0 d; M N O~ I~ (O a0 O 01 ~ O N ~LA ~ ln I~ 7 ~ O d' O Q1 N f~ N CO f~ f~ T f~ V I~ C7 W f~ 1~ oJ M 00 CO M O (D 1~ ch N Qf N (D M 0 M O CO O1 (D I~ ~t I~ W N f- 1C) 1n m N O M M f0 If7 O ~ V V OJ I- c'7 ' N i~ oJ f- N c0 N i~ N ~ ~17 C'1 aD V O O (O aD ~ ~ f~ V O) M ~ t0 t0 ~ a0 c 7 W(') t~ c0 O c7 L' ~ V O (D N c0 M CO <f CO O N M f0 I- M O O O oJ N M c0 c0 O fD f- ~ ' Q> 00 n C U f- ~ N N M ~ I~ ~ N W ~ N O N M 00 N ~ aC CO I~ CO <O O7 I~ N CO ~ O V f~ ~ c'7 CO N ~ O h ~ O V f- ~ (O V 1- O) c`~ f- I~ O V ( 7 N N O P Q c7 N N ~ ~ U 0 0 0 0 0 0 0 0 0 0 0 0 C. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O V d' m a) 0) O m I-~ O o M m O o0 N O ~ CO Ln N N N O N(O th O M O LO 0 7 ~ 4 cD o0 a0 ~ c0 (O 0 m ~t ch M M O M ~ M LO a O f- (O M O 7 ch I- M M CO M V f6 LD } j W N cr> O ln In Lf] m c0 (D r O Q1 i~ ~ O m N CO m N O f0 O O N ~ c`i M LA ln (O ('7 c3i M N cl V O N 01 CO R lo O aD I- e- ~ N ln 7 N a0 O N O c'7 V V' f- N O 1( ~ O W O 1- ~ c`~ M O C O (O ch ~ t`'l N 00 O W CO M 1- f- I~ W ~ I~ O cy O] N a0 (D ~ ~ M V m M N r ~ N ~ CO V ~ N c ~ N N (0 t- M V tC) 00 V Lti N N c0 O) V 01 V LO ch N O N - N N N O V V' 'a N ~ cD 0 'R CO c0 CD N Lr) O R cl) a0 N c`') ln O O f- N f~ I- V' m ch 0 ln W ~ L17 a0 ln ~ ~ c0 O O 00 LC) N (O O N T a0 V ~ LL7 (O Il a0 f~ M c0 N I~ m N O LO ao N i- c+D f. 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