08 Motion to approve a grounds sublease between the Red River Valley Fair Association and Hopewell Volunteer Fire Dept.CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
06/16/08
Council Date:
City Manager
Kevin Carruth
8.
06/23/08
RECOMMENDED MOTION:
Motion to approve a grounds sublease between the Red River Valley Fair Association
and Hopewell Volunteer Fire Department and authorizing the City Manager to negotiate
and execute all necessary documents.
POLICY ISSUE(S):
Contract management
BACKGROUND:
Red River Valley Association desires to sub-lease to Hopewell Volunteer Fire
Department the building located at 1875 Fitzhugh for the purpose conducting bingo.
These two entities have entered into a sub-lease agreement for the past several years. The
City's lease agreement with the Fair Association requires them to get approval from the
City for any subleases.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Lease Agreement and resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT 0 Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Wotks ❑ Utilities
City of Paris Revised 2/04/08
- 000024
DRAFT
Attorney\reswork\current\RRVFA - Bingo - Hopewell Vol Fire Dept Res 2008
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING THE GROUNDS SUBLEASE BETWEEN THE RED RIVER
VALLEY FAIR ASSOCIATION AND THE HOPEWELL VOLUNTEER FIRE
DEPARTMENT TO CONDUCT BINGO OPERATIONS AT THE BIG TIME
BINGO BUILDING, 1875 FITZHUGH DRIVE, PARIS, TEXAS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING A111 EFFECTIVE DATE.
WHEREAS, the Red River Valley Fair Association has requested approval from the
City Council of the City of Paris to enter into a grounds sublease agreement with the
Hopewell Volunteer Fire Department to conduct bingo operations at the Big Time Bingo
Building, 1875 Fitzhugh Drive, Paris, Texas, in the form shown in Exhibit A, attached
hereto; and,
WHEREAS, it would be in the best interests of the citizens of the city of Paris that
such grounds sublease agreement be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Red River Valley Fair Association be, and it is hereby, granted
approval to enter into the grounds sublease agreement with the Hopewell Volunteer Fire
Department in the form shown in Exhibit A, attached hereto.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of June, 2008.
Joe McCarthy, Mayor Pro Tem
ATTEST:
Janice Ellis, City Clerk
- 00 0 pi ?r
APPROVED AS TO FORM:
W. Kent McIlyar, Ciry Attorney
- O0~02 C)
LEASE AGREEMENT
This agreement is made and entered into by and between Red
River Valley Fair Association, Inc., a non-profit organization,
hereinafter referred to as Lessor, and Hopewell Volunteer Fire
pepartment a non-profit organizatian, hereinafter referred to as
Lessee.
For and in consideration of the mutual promises herein
expressed the Lessor and Lessee do hereby agree to the following:
WITNESS TO:
I. PURPOSE OF LEASE:
The Lessee wishes to lease from the Lessor certain space to
conduct bingo operations licensed by the State of Texas only.
II. PREMISES:
Lessor agrees to lease and the Lessee agrees
Lessor the following described property, all the
Time Bingo Building on the property, located
Street, Paris, Lamar County, Texas for the
o-ccasions per week as designated on the Less
license.
to lease from the
floor area in Big
at 1875 Fitzhugh
number of bingo
ee's Texas Bingo
III. DUTIES OF I,ESSOR:
Lessor shall provide parking facilities, equipment ar.d
utilities.
IV. TERM :
The term of this lease will be for a period from the 15th day
of June 2008 to the 15th day of June 2009.
N. CONSIDERATION:
The Lessee will pay the Lessor the amount of $250.00
Per whole session (Bingo occasion). The consideration for the
lease of this building shall be due and payable monthly. The fi.rst
payment will be due and payable monthly after the execution of this
lease, with rent payments being due and payable monthly each and
every month thereafter, prior to the last business day of the
month, during the term of this lease. Total rental for any month
may not in any case exceed $600.00 per bingo occasion actually
conducted by lessee during that mor.th.
Lessee sha11 make payment to the Lessor at:
Red River Valley Fair Association, Inc.
570 East Cer.ter Street
Par.is, Texas 75460
VI. REPRESENTATI(3NS UF LESSEE;
The Lessor agr=_As ar.d acknowiedges that LessPe is a non-profir
EXHIBIT J..
- 0000217
organization as that term is defined under the governing of the
bingo statutes in the State of Texas and that the Lessee holds a
valid license to conduct bingo within the State of Texas issued by
the Texas Lottery Commission of the State of Texas. It shall be
the Lessee's responsibility to provide for all bingo supplies or
other equipment associated with the operation of the bingo game,
including but not limited to prizes, bingo cards, or any other
necessary equipment. It is understood and agreed that the Lessor
shall not be responsible for the storage or maintenance of any
equipment herein above described.
VII. INSURANCE:
The Lessee, at Lessee's expense, shall maintain a
comprehensive general liability insurance policy on the described
premises and adjoining parking facilities in an amount of at least
$500,000.00 combined single limits and shall name the Lessor and
the City of Paris as additional insured on said policy. Lessee
sha11 provide Lessor with a certificate of insurance providing for
thirty (30) days advance notice of cancellation.
VIII. SEVERABILITY:
Should any provisions of this lease be held invalid, the
validity of the main portions of this lease shall not be effective.
IX. APPROVAL :
This lease is subject to the approval of the City of Paris per,
the main lease agreement between the Red River Valley Fair
Association, Inc., and the City of Paris, Paris, Texas.
X. NOTICES:
Notices are to be sent to:
Lessor: Red River Valley Fair Association, Inc.
570 East Center Street
Paris, Texas 75460
Lessee: Hopewell Volunteer Fire Department
Route One Box 225
Sumner, Texas 75486
HOPEWELL VOLUNTEER FIRE DEPT.
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Lessee
Lessee
Dated
RED RIVER VALLEY FAIR
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Lessor
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Le sor
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