12 Professional service agreements with certain nonprofit organizationsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
6/17/08
Council Date:
Finance
Gene Anderson
12.
6/23/08
RECOMMENDED MOTION:
Not an action item.
POLICY ISSUE(S):
Fiscal Management.
BACKGROUND: The City of Paris has historically entered into professional services agreements
with certain nonprofit organizations that support the health, safety, or welfare of the citizens
of Paris. Such contracts benefit the City by avoiding duplication of services, providing
services for which the City has limited or no expertise, providing specialized services in a
more efficient manner and at a lower cost than the City can provide them, allowing the City
to avoid substa.ntial training costs in order to provide these services, and allowing City
employees to focus on other issues directly related to their core function. These
organizations are generally acknowledged in the community and recognized as an esta.blished
source of these services. They have well established procedures and processes for
performuig their specialized service having been in operation for some years. See the
accompanying table showing the current year funding for each agency and the requests for
FY 2008-2009. These agencies will have the opportunity to make brief presenta.tions on
their requests at this public hearing.
Note that the City also provides in-kind subsidies for King's Daughters (free lease space and
utilities) and the Police Athletic League (free lease space, utilities, and part-time help).
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Requests for public funding table
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
Z Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
M Administration E City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris . 00nn52 Revised 2/04/08
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REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding form the City of Paris for projects that benefit the citizens of Paris must complete
the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please
submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the pro-
ject. Agencies must also make a brief presentation on their project at a city council meeting.
Agency Name: East Texas Council on Alcoholism and Druiz Abuse Date: 6/16/08
Agency Mailing Address: 708 Glencrest Lane Longview TX 75604
Agency Phone Number:
903-756-7633
Agency Fax Number: 903-753-0574
Contact Person: Susan Erwin Contact's Title: Executive Director
Contact's Mailing Address: 708 Glencrest Lane Longview TX 75604
Contact's Phone Number: 903-247-9646 Contact's Fax Number: 903-753-0574
Contact's Email Address: Serwinz?etcada.com
Name of Project: 1) Access to Recovery, 2) School-Based Prevention Pro r~am, & 3) Juvenile Probation Program
Location/Service Area of Project: 1) Access to Recovery is located at the ETCADA office at 3737 Lamar Ave #200 in
Paris. It provides access to treatment services for residents of Lamar County. There are other ATR offices throughout
northeast Texas serving 22 additional counties. 2) School-Based Prevention Programs serve Paris ISD and Paris and
North Lamar ISD students in grades 3-8. 3) Juvenile Probation Pro r~ams - this is an intensive intervention program that
serves youth, ages 14-17, who are in the Lamar County juvenile justice system.
Summary of Project: Access to Recovery: Licensed Chemical Dependency Counselors provide confidential services for
individuals seeking treatment for alcoholism and/or drug addiction. ETCADA's counselors conduct clinical screenings
and assessments to determine the severity of alcohol/drug problem and then make the most appropriate referral to treat-
ment services. ETCADA's after-hours Crisis Help Line provides free, confidential and immediate assistance 24 hours
/seven days per week.
School-Based PYevention Programs: Using research-based curricula with proven outcomes, trained ETCADA staff facili-
tate drug and alcohol prevention programs in Paris and North Lamar ISDs. These programs are designed to reduce the
onset of the use of alcohol, tobacco and other drugs by youth. The school-based component also includes individual coun-
seling sessions for youth in alternative school settings.
Juvenile Probation Programs: Youth who are involved in the justice system receive a 10-week outcome-based program,
Project Toward No Dru Abuse, and individual counseling by trained ETCADA staff.
Describe how your project will benefit the City of Paris and its citizens: ETCADA's programs meet critical commu-
nity needs by linking addicted youth and adults to drug/alcohol treatment and ensuring that community youth are exposed
to prevention strategies that are proven to reduce the onset of the use of drugs or alcohol.
List other sources of funding for this project and the amounts: ETCADA programs are funded through grants from
the Texas Department of State Health Services and require a 5% local match of funds. Additional program support is re-
ceived from Lamar County United Way ($4,331) and Lamar Gounty ($500).
City of Paris Revised 6/10/08
53 I/
a~
Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's
matching funds, attached? ❑ Yes El No ETCADA's project encompasses 23 counties and its budget is not tracked
by locality. Funds received from Paris are considered match to cover a portion of Paris' program costs which include of-
fice space and overhead, staffing, etc. An overall program budget is attached.
Have you received funding from the City of Paris in the last five years for this or any other project? 0 Yes ❑ No
If you have received previous city funding, list the name of the project, the amount of the City's award, and the
year awarded: $500 for 1) Access to Recovery, 2) School-Based Prevention Program 3) Juvenile Probation Program
Detailed description of project (including description of need, scope of work, methodology, who benefits, number
of beneficiaries, other project partners, etc.): •
Access to Recovery - Addiction is a disease that impacts every aspect of our community and contributes to some of our
most devastating social problems. It is often a silent partner in domestic violence, child abuse, teen pregnancy, high
school dropout, and crime. It threatens families as well as the very fabric of our society. Drug abuse is a growirg
problem that is best addressed by comprehensive programs that combine community resources, professional intervention,
and local financial support. All too often, by the time an alcoholic/addict seeks help hefshe has lost employment and the
health insurance benefits that go with employment. The State of Texas provides help for individuals who cannot afford
drug/alcohol treatment. Access to Recovery (ATR) links people to the state-funded treatment. Through ATR, ETCADA
provides a Licensed Chemical Dependency Counselor at the Paris office (3737 Lamar Ave #200) to administer clinical
screening/assessment and referral for those who are seeking help for their addiction. The counselor is available at the
Paris office one time per week. Because treatment is under-funded in Texas, most often clients must wait for placement.
During this interval, the ETCADA counselor offers crisis intervention and brief motivational counseling to individuals to
keep them engaged in the process of accessing treatment ar other recommended services. The ATR counselor will deter-
mine the type and intensity of services needed by the client and when appropriate, shall address the family as a unit, pro-
vide referrals for family members, including prevention services for the children. Outreach is used to provide community
awareness of the Council's services and resources. ETCADA maintains crisis help 24/7 through its toll free Help Line
(800.441.8639). During 2007, our counselor saw 25 Paris residents and responded to seven (7) hotline calls.
School-Based Prevention Program: Using research-based curricula with proven outcomes, trained ETCADA staff facili-
tate drug and alcohol prevention programs in Paris and North Lamar ISDs. These programs are designed to reduce the
onset of the use of alcohol, tobacco and other drugs by youth. ETCADA's prevention program serves youth in grades 3-8.
Students, grade 3-5, go through an 8-week curriculum, Life Skills Training, and one week of Tobacco Preventior. training.
Students, grade 6-8, go through a 10-week curriculum, Youth Connection, and two one-week sessions of Tobacco Preven-
tion. Outcomes are measured through pre-post tests. During 2007, 412 Paris and North Lamar students participated in
school-based prevention programs.
Juvenile Probation Program: Youth in Paris Alternative School participate in an intensive intervention program called
Project Toward No Drug Abuse. Utilizing an outcame-based curriculum, students work through the 10-week program
and receive individual counseling. Youth who are involved in the justice system also receive Project Toward No Drug
Abuse and individual counseling. One hundred, twenty-three Paris youth on juvenile probation completed this program
over the past year.
Project partners in Paris/Lamar County include: Chisum and Cecil Everette Elementary Schools, Travis Juniar High,
Paris Alternative School, Paris and Narth Lamar AEPs, and Paris Probation and Truancy.
City of Paris a Revised 6/10/08
53
JUN-19-2006 10:36A FROM:
T0:9037858519 P.2/2
REQUEST F4R PUBLIC FUN.DING
Non-profit agencies requescing funding from the City of Paris for projects that benefit the citizens of Paris must compiete
the fotlowing infarmation to be eligible for consideratian (you may use additional pages, if necessary). in additian, please
subntit with this form a copy of your agency's mast recent financiaf statement or audit and a detailed budget fnr the
project. Agencies must alsa make a brief presentation on their project at a city council meeting.
Agency Name: C~~ td rP.lo (5 Ad l~4jt1 u1Czn-k, Date: tv"1-3"'pq
Agency Maiti»g Add ress: , 0. ' J ~((Z_ p~,.("; Tg -7 5 y' (o I
Agency Phone Number: ~ Qd3~ 7g~'~'
~ Agency Fax Number: `7Jr)4
Contact Person: r Contact's Title: ~4{,0„S' AuQ,, D"mcd"71
Contact's Mailing
Contact's Phone Number:
Cor►tact's Email
Contact's Fax Number: SQrY'LL
-A5µ.Ann . 1/n1:k4t"a" -_7115,OOO LArn~.-~M.~k. - af- 2 dcD
CfiG T,C -$In.diDn ~
Is a detailed prnject budget, including columns and descriptions far aIlocations of city funding and the agency's
matching funds, attached? ❑ Yes E~No
Is the agency's most recent financial statement or sudit attached? [0 Yes ❑ No (V_e,.~,,,,&,nq
~i.~n'+r •F1e
Have you received funding from the City of Paris in the last five years for this or any other project? (Yes No
If you have received previoas city funding, Iist the name of Ehe project, the amount of the City's award, and the
year awarded:_ .207 -t 1l 50(3
City af Paris Revised 6/10/08
53 L)
y ✓
Name of Projeet:n, 4:~1~ Idron `5 Aduocnc~u ro~p{~',"C
,
REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete
the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please
submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the
project. Agencies must also make a brief presentation on their project at a city council meeting.
Agency Name: 0, A51-t- -fp 1L K Date: 4 +13' QP
Agency Mailing Address:
Agency Phone Number: R 0 Agency Fax Number: 7 3~-q:~ 08
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Contact Person: c.-~ ~ c~- K`J~~-~ ~'uJ/J a (4-S Contact's Title: ( jt J C f~~J t Y'E' cid~-'
Contact's Mailing Address: aoo1 I N w o~b ~ ' ~Z~S ~
Contact's Phone Number: ~Q3 - °7 3%- ~-f 31-4 (c Contact's Fax Number: Cf 0?~ 5%-~.S o~
Contact's Email Address: 5~ 1 i: (-0N(T (Z (',a~ S3 " 2K ~ LL c, '0 & 21
Name of Project
Location/Service
Summary of Pro
Describe how your project will benefit the City of Paris and its citizens: QAa CbCdo
List other sources of funding for this project and the amounts: wl 0.1 Ooo tr&m ~yt, J t~
Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's
matching funds, attached? [Yes ❑ No
Is the agency's most recent financial statement or audit attached? [1/ Yes ❑ No
Have you received funding from the City of Paris in the last five years for this or any other project? ❑ Yes E~<o
If you have received previous city funding, list the name of the project, the amount of the City's award, and the
year awarded: NwardfA S_&M p tSlf'O~. .
City of Paris Revised 6/10/08
53 (A)
REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete
the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please
submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the
project. Agencies must also make a brief presentation on their project at a city council meeting.
Agency Name: L- a&, a✓. ~rrt-~ u Date: -e
Agency Mailing Address:~ Agency Phone Number: s, Agency Fax Number:
Contact Person:~ .~6 Contact's Title:~,~
Contact's Mailing Address: cl ( t ,e V,~~
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Contact's Phone Number: (.~I Contact's Fax Number: ~4 7-.IJ
Cnntact's Fmail Address; Name of Project:
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Location/Service Area of Project:~~ 3-t _ k-7~~~~" 1-
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Summary of Project:~ 4~ 5 LitVi i1'F vFi al
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4scr►DeAow your project will benefit the City of Paris and its citizens:6" 6 A•'Afit o
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List other sources of funding for this project and the amounts:
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Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's
matching funds, attached? ['es ❑ No
Is the agency's most recent financial statement or audit attached? [,u Yes ❑ No
Have you received funding from the City of Paris in the last five years for this or any other project? ❑ Yes 0`No
If you have received previous city funding, list the name of the project, the amount of the City's award, and the
year awarded• -
City of Paris 53 (c) Revised 6/10/08
REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete
the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please
submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the
project. Agencies must also make a brief presentation on their pro. ect at a city council meeting.
~
Agency Name• Date•
Agency Mailing Address: L.~ C~~ ~ c-~ ~ ~ ~~G • ~ ~
g y ~,'r- Agency Fax Number:
A enc Phone Number: '
Contact Person: ` c-~, Contact's Title: 2s&S: c,~
Contact's Mailing Address: ~ c- v- -
Contact's Phone Number•~~~ Cantact's Fax Number:
Contact's Email Address:
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Name of Project:~- ;
Location/Service Area of Project:
Summary of Project: C~_
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Describe how your project will benefit the City of Paris and its
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Is a detailed p
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matching funds, attached? ❑ Yes v No
Is the agency's most recent financial statement or audit attached`! ~Yes ❑ No i'
Have you received funding from the City of Paris in the last five years for this or any other project? Yes ❑ No
,
If you have received previous city funding, list the name of the proj~the amount of the City's award, and the
year awarded:
City of Paris 53 Revised 6/10/08
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List other sources of' fund~ng for this project anc~ the amouuts:%~ c; V!~~
Detailed description of project (including description of need, scope of work, methodology, who beoefits, number
of beneficiaries, other project partners, etc.):
City of Paris 53 ( Revised 6/10/08
5