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05 Approval of Official Record of CouncilCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 07/08/08 Council Date: 07/14/08 Originating Department: City Clerk Presented By: Janice Ellis Agenda Item No.: 5. RECOMMENDED MOTION: Motion to approve as presented. POLICY ISSUE(S): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meetings on June 23, 2008; June 30, 2008; and July 7, 2008. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meeting of June 23, 2008; June 30, 2008; and July 7, 2008 ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris - 000001 Revised 2/04/08 REGULAR MEETING OF THE CITY COUNCIL, CITY OF PARIS June 23, 2008 The City Council of the City of Paris met for a regular session at 6:00 P. M. Monday, June 23, 2008, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor Pro Tem: Joe McCarthy Council Members: Kevin Kear; Stephen Brown; Will Biard; Edwin Pickle; and Bill Strathern City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Lisa Wright, Community Development Director; Karl Louis, Chief of Police; and Doug Hanis, Interim Director of Utilities Absent: Mayor: Jesse James Freelen Opening Agenda 1. Call meeting to order. Mayor Pro Tem McCarthy Ealled the meeting to order at 6:00 p.m. 2. Invocation. Pastor Bruce Frazier gave the invocation. 3. Pledge of Allegiance. Council Member Kear led the pledge. 4. Citizens Forum. Barbara Doyal, 210-17th S.E. - she said the ditch overblow beside and behind her house caused her house to flood and she further said the ditch needed to be cleaned out. Robert Brunson, 2598 Clark Lane - he said that Buttermilk Creek needed to be cleaned out. He also said that he did not think that the $20,000.00 tax exemption should be removed. 0 000002 Regular City Council Meeting June 23, 2008 Page 2 Consent Agenda Mayor Freelen inquired if there were any items that Council Members wanted to pull from the Consent Agenda for discussion. Council Member Kear asked that items 10. and 11. be pulled for discussion. Council Member Biard made a Motion to approve Consent Agenda items 5. through 9. and Council Member Kear seconded the Motion. The Council voted six (6) for and none (0) opposed to approve and adopt the Consent Agenda Items 5, 6a, 6b, 6c, 7, 8, and 9. 5. Deliberate and act on the approval of minutes from the meetings on June 9, 2008. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Building and Standards Commission minutes from the meeting on October 15, 2007. b. Airport Advisory Board minutes from the meeting on January 17, 2008. c. Paris Historic Preservation Commission minutes from the meeting on Apri19, 2008. 7. RESOLUTION NO. 2008-047: A RESOLUTION OF THE CITY COLJNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE GROUNDS SUBLEASE BETWEEN THE RED RIVER VALLEY FAIR ASSOCIATION AND THE AMERICAN LEGION POST #199 OF DEPORT, TEXAS TO CONDUCT BINGO OPERATIONS AT THE BIG TIME B1NG0 BUILDING, 1845 FITZHUGH, PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. RESOLUTION NO. 2008-048: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE GROUNDS SUBLEASE BETWEEN THE RED RIVER VALLEY FAIR ASSOCIATION AND THE HOPEWELL VOLUNTEER FIRE DEPARTMENT TO CONDUCT BINGO OPERATIONS AT THE BIG TIME BiNGO BUILDING, 1875 FITZHUGH DRIVE, PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 9. RESOLUTION NO. 2008-049: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE TEXAS HISTORICAL COMMISSION FOR A CERTIFIED LOCAL GOVERNMENT GRANT TO FUND THE RESTORATION OF THE FRONT FACADE OF THE GRANT THEATRE; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING - 000003 Regular City Council Meeting June 23, 2008 Page 3 OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 10. Deliberate on drainage ditch maintenance report. Council Member Kear inquired about the procedure for determining priority of the work orders. Shawn Napier said they were reviewing the works orders and in the process of reviewing and determining where heavy equipment was needed. He further said they had a company come and spray ditches and the company would be back in Paris to spray more ditches. Council Member Brown wanted to know about the ditches behind and on the side of Ms. Doyal's property. Mr. Napier said those ditches had been sprayed and staff was in the process of determining the labor needs to get the ditches cleaned out. Mayor Pro Tem McCarthy asked for clarification on the priorities. Mr. Napier said the first nine or ten work orders were the priorities, because those were places where water was getting into houses. Mr. Napier also stated they were going through the list to determine what could be done right away. Council Member Strathern wanted to know when the determination would be made. Shawn Napier estimated the end of July or first part of August. Mayor Pro Tem McCarthy requested that the process be expedited. Council Member Brown said cleaning out the ditches needed to be a priority. 11. Deliberate on update of Casa Bonita Apartments demolition project. Council Member Kear asked if the wet method was approved by EPA. Lisa Wright answered in the affirmative. Mayor Pro Tem McCarthy said it was difficult to believe there was still asbestos in the buildings after many years and for that reason wasn't satisfied with the studies done. Lisa Wright said the buildings could be torn down, but the City had to follow state and federal regulations. Regular Agenda 12. Public Hearing to receive requests from non-profit organizations for fiscal budget year 2008- 2009 for the City of Paris. The City Council heard presentations and requests from the following non-profit organizations: Dr. Hayden, Lamar County Historical Society; Bradley Scott, American Red Cross; Angela Crawford, Children's Advocacy Center; Sharon Eubanks, Court Appointed Special Advocates for Kids; Susan Erwin, East Texas Council on Alcoholism & Drug Abuse; Tanteta Hilliard, Lamar County Human Resources Council; and Cindy Bowlin, Models of the Maker. 13. Deliberate on an ordinance amending Chapter 30 to decrease or repeal the $20,000.00 residence homestead exemption of ad valorem taxes for persons sixty-five years of age or older and disabled. - 000004 Regular City Council Meeting June 23, 2008 Page 4 After a brief deliberation, it was a consensus of the Council to keep the $20,000.00 exemption in place. 14. Deliberate on an ordinance adopting a new section to the existing Code of Ordinances of the City of Paris, Texas relating to establishment of a limit on taxes for qualifying individuals pursuant to Article 8, Section 1-b(h) of the Texas Constitution and Texas Tax Code Section 11.261. Council Member Strathern said the people who signed the petition wanted to vote on this issue. Council Member Pickle asked that a resolution calling an election on this issue be brought to the next meeting. Kevin Carruth told Council the Secretary of State establishes the election calendar with accompanying deadlines and it had not yet been published for the November 4`h election. Janice Ellis informed Council she had spoken with two attorneys in the Elections Department and was advised that the calendar was expected to be posted on their website by the end of the week. Council Member Biard asked that an ordinance be brought to the Council as an action item, because it may be the will of the Council to go ahead and pass it. Council Member Biard said he was asking for that option. 15. ORDINANCE NO. 2008-019: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE EXISTING GAS FRANCHISE ORDINANCE BETWEEN THE CITY OF PARIS, TEXAS AND ATMOS ENERGY CORPORATION TO PROVIDE FOR A FIVE PERCENT FRANCHISE FEE; PROVIDING FOR ACCEPTANCE BY ATMOS ENERGY CORPORATION; AND FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE DATE. Subject to the word predecessor being changed to successor, if needed, a Motion to approve this item was made by Council Member Brown and seconded by Council Member Kear. Motion carried, 6 ayes - 0 nays. 16. Deliberate on goals and objectives for the City of Paris. Council Member Strathern asked that this item be placed on the next Agenda immediately following the Consent Agenda. Kevin Carruth said he would like to have a special meeting on June 30`h to begin the budget process and inquired if Council Member Strathern would like deliberate on goals and objectives at that time. Council Member Strathern answered in the affirmative. 17. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. None were referenced. - 0 0 0 ()0 ) Regular City Council Meeting June 23, 2008 Page 5 18. Deliberate on possible future agenda items. Council Member McCarthy requested a report on streetlights. Kevin Carruth said he would ask a representative from TXU to give a presentation. 19. Adj ournment. There being no further business, a Motion to adjourn was made by Council Member Biard and seconded by Council Member Strathern. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 8:00 p.m. JOE MCCARTHY, MAYOR PRO-TEM JANICE ELLIS, CITY CLERK - ~~~~~~or) SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS June 30, 2008 The City Council of the City of Paris met for a special session at 6:00 P. M. Monday, June 30, 2008, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor : Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Edwin Pickle; and Bill Strathern City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Kent Klinkerman, EMS Director; Karl Louis, Chief of Police; and Doug Harris, Interim Director of Utilities Absent: Council Member: Will Biard Opening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 5:21 p.m. 2. Invocation. Council Member Strathern gave the invocation. 3. Pledge of Allegiance. Council Member Kear led the pledge. Regular Agenda 4. Deliberate on goals and objectives for the City of Paris. Mayor Freelen referenced the packet Council Members received from Council Member Strathern and turned the meeting over to Council Member Strathern for his presentation to Council. Council Member Strathern said the Paris Public Opinion Survey conducted a couple of years ago was to find out what people wanted and that the City should use that survey do develop a ten year strategic business plan. Council Member Strathern further said they had hoped to get 1,000 responses to the survey, but actually received 2,500 responses. Council Member Strathern reviewed and explained the City of Paris Public Opinion Survey. (See attached Exhibit "A" incorporated herein) ~~~~~i~ / Regular City Council Meeting June 30, 2008 Page 2 There was discussion about the possibility of conducting another survey, because some changes had taken place since the last survey. Next, Mayor Freelen inquired of Council about their goals and where they wanted the City to be in ten years. Council Member Strathern said they needed to make a plan in order for the City to progress. Mayor Freelen agreed. Council Member McCarthy inquired about the process of making a ten year plan, because over a period of time things change. Council Member Pickle said they would have to address one year at a time and future Councils may have to make changes to the plan. Mayor Freelen moved to the 2007-2008 Objectives and Goals previously adopted by City Council. (See attached Exhibit "B" incorporated herein) Mayor Freelen inquired when staff was going to have the system in place to respond and track requests from citizens. Kent Klinkerman told Council he was in the process of coordinating information from the departments and forwarding it to the representative. He told Council the process should be up and running prior to August 1 st. Council Member Strathern wanted to know when the strategic business plan was going to be complete. Mayor Freelen said it was his understanding that PEDC was going to hire a consultant and fund the process. Kevin Carruth said they were working on the second draft of the RFP and refining the scope of work. Mayor Freelen asked when the RFP would be complete. Kevin Carruth said it would be done by August 1 S`. Council Member Pickle inquired as to when they could expect an executed Agreement. Kevin Carruth said staff expects to have one by October 15`. Council Member Strathern wanted to know when the 10 year capital improvement plan for streets, water and wastewater systems would be complete. Kevin Carruth said he would give Council a progress report at their December 8`h meeting. Council Member Kear said he would like for the objectives and goals to include development of a plan for liquidating properties owned by the city, as a result of delinquent taxes and/or liens. Council Member Strathern said at the next meeting he would like to get input from Kevin Carruth for developing additional objectives and goals. Council Members Strathern and Pickle said they wanted to see a reduction in the budget from last year by 2% to 5%. Mayor Freelen said he would like to review changes made by the Lamar County Appraisal District and what impact those changes would have on the City. Kevin Carruth said they had just begun the budget process and that it was difficult to put numbers together without knowing resources needed by departments in order to meet the goals set out. 5. Deliberate on FY 2008-2009 Budget. Responsibilities of various departments were presented to City Council as follows: Gene Anderson - Finance, Personnel and Warehouse Kent Klinkerman - EMS and IT Priscilla McAnally - Library Janice Ellis - City Clerk's Office Kent McIlyar - Legal Department w 000008 Regular City Council Meeting June 30, 2008 Page 3 Mayor Freelen said they would continue with the remaining departments on July 7`n 6. Deliberate on possible future agenda items. Council scheduled a special meeting for Monday, July 7th at 5:00 to deliberate on the 2008- 2009 budget, and to review the goals and objectives. 7. Adjournment. There being no further business, a Motion to adjourn was made by Council Member McCarthy and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 8:15 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK ~ 000009 City of Paris I'ublic Opinian Survey TABLE OF CQN'TEN'TS Introduction Methodology Data Summary Discussion of data Surnmary of written comments Appendix l N.B. Over 2,500 surveys were callected wifh approximately 150,000 key entries. There are over 1000 written cflmments. Approximate count by location: Inside the city NE 650 NW 160 SE 610 Sw 150 e Lamar county Qutside Lamar county 790 112 (l ~l ~ 000016, INTRODUCTI4N The information presented here was gathered, tallied, and analyzed from the Gity of Paris Opinion Survey (3 / 2QOfi) . The survey was initiateci to gather the opinions from riot only people who live in Paris but also anyone vvho works, shops, or does - business here. Data from the sutvey will be used in (1) the IVIay 2006 city council elecfi.ions, (2) as input in the development of the 2006-2007 budget, and more importantly {3) to assist in preparing the Paris Strategic PIan (five and ten year outI.ook). The Strategic Business Plan will serve as an aid to 3ncrease citizen participatiorl in lacal government and most importantly be the guide to our city's futuse. Strategic business planning result in the identification of desired long-term outcomes and the development o#' the actions necessary to achieve them, based upon the analysis of the city's resources and its environment. It is an interactive process. These needs are identif ed through our citi.zen survey, demographic trend analysis, and observation of other factors affecting our community. )N T 006011 2- SURVEY METHODOLOGY Various age groups, homeowners, renters, and residents in all locations were targetecl: Survey questionnaires were distributed ana returned to churches, businesses, the Paris NeuFs, banks, retail establishments, and in pay envelopes of major em.ployers among others. Surveys were returned to tabulation centers to be tallied and analyzed independently b,y specialists at Paris Junior College. Written comments were analyzed and summariaed by volunteers and cross-checked by twenty members of the Paris High School's National Honor Society. TaI3ied data and written comments were validated using this process. )N - oooni2 ~ SUMMARy OF DATA 'lwo things should be pointed out at the start: (1) The data collected spea.ks for itself. (2) Information (data) is just that uzformation. It takes knowledge to understand t.he information and more importantly to act upon it. Basically, the survey looked at citg services relatect to safety, health, and quality of life as we11 as job creation activities. Th.e survey gives good grades to public safety, iess t.h.,an good to heal.t.h care, and "poor" in some aspects of quaTity of ]ife. Most striking is the m.any opinions that are positive. Nonetheless, there are problems to be solved. Broadening the tax base through industrial recruitment and tourism has garnered the most negative statistics; city appearance, coupled with code enforcement, street repair, and general cleartliness, is very negat%ve as well. The pure data ranked the problem areas as foIlows with the }li,g}lest percentage of "poor" listed as # 1 and then in descending order, , 7A economic development Poor % * 39°fo Count 1004 ?B tourism 31 ' ?90 6G code enforcement 27 679 6J condition of streets 26 650 6K curbs/gutters 25 650 9 Business climafie 23 600 S Overall appearance 22 568 10 Culture activities 22 569 6L animal control ~ 19 491 61 parks/recreation opportun.ities 12 283 6E water biliing dept 11 290 6N health dept 11 279 pzrcent of total count for that item 1. - 000013 44 SUMMARY OF COMMENTS (written b surve Y y participants) Anyone who rated the quality of service "poor" in the 6A-M, 7A and 7B, and 8,9, 10 groups and subgroups were asked to explain how the city could improve the service. There were a wide range of suggestions with many repeats. Generally the comments were wise and insightful. Same parti.cipants dici not provide sugges#.i.ons. Comm,ents in the 12 "Poor" categories are summarized below: 6E Water billing service ■ Need more time between receipt of bills and due date ■ Employees are abnxpt and impolite Need training in courtesy, wizether face to face or on the telephone 6 G Code enforcement , ■ enforce the codes on the books t enforce the codes fa.irly for rich and poor ■ increase fines for repeat offenders 6H Library services • Reduce the $40.00 fee for out-of-city residents ■ Make the fee a one time fee ■ Have the county make a contribution 61 Park & recreation facilities ■ clean up the parks ■ provide more recreation for our youth, children 8v teeriagers alike ■ Patrol the unsafe parks 6J Condition of streets ■ f`ix potholes properly, same ones repeat ■ develop a systematic street repair & maintenance program, train br retrain as necessary ~6K Condition of,curbs and gutters I - 00o ('i14 5- • many parts of city do not have curbs • gutters/bar ditches in sad repair • develop a systematic gutter repaur 8s mauz.tenance program 6L Animal control ■ loose dogs, eats E enforce law re strays / fine, fine repeat offenders heavily E very slow to respond ■ add staff or replace 6N City/county health ■ telephone calis are not answered and/or returned. ■ slow to respond and then turns needy avvay 2 more staff needed or replace what is there ■ restaurants not inspected enough times or not inspected 60 City employee customer seruice , ■ arrogant, impolite and slovv to respond ■ employees act as i,f doing the citizens a favor ■ need training in facets of courtesy (th.en check on them) ■ Public safety personnel are the best in helpfulness and courtesy. Copy them. 7A Economic Devel.opment ■ not enough jobs ■ need more variety in jobs available ■ change staff, and add energetic people 7B Tourism ■ Require a much stronger efforfi ■ Many things to see, include pJC as an attraction ■ Understand diffieulty with th.e city appearance being w}3at it is. But an interesting route cauld be laid out and eleaned up IN 8 AppearaYlce of city ~ Many, rnany unflattering adjectives - UOU015) • enforce codes, clean and pain.t, remove the trash and fine litters • clilapidated houses, buildings and other eye sores need rapid replacement ■ All kinds of junk everywhere ■ cl.ean up by voting districts/counci}.men lead effort t clean up approaches to city 9 Business climate in Paris ■ difficult because of the numerous approvals required ■ rul.es and regulations appear to be anti new business 10 Quality of culture activities ■ not enough variety for the various age groups and interests IN - 000016 The following is a summary of the computed data. 'Details of the data are listed in the attachments. Q. 11 Rank the items yflu would like to see in Paris to improve quality af li.fe (weighted) : Retail 8382 Entertainment 8166 Restaurants 7300 Recreation 6251 Q. 12 Shou.ld Paris market tourism? Yes 63% N0 15% Q. 13 Should Paris work with downtown merc.hants to install Christmas 1ights? Yes 57% No 17% 4• 14 Landmarks representin g image of Pari.s (weighted): Culbertson Fountain 12,506 Eiffel Tower 11,599 IDepot 7,815 Maxey House 7,585 Q. 15 What could Paris do to improve the community Impxove CIeariliness 15% Industrial recruitrnent 14% Streets (cond.ition) 13°Jo Reduce Clutter 13 % Parks/recreation 9% Pa3ice 8% Ski11s training progr'ams 7% Fire 6% Historic Pres~7ation 6% WIFI 6% Other 2% No opinion 1 % 1 00 U017 , Q. 16 Next year what services should receive more money (A-L)? (Highest % in each category) 62% More Street repaa.rs 60% 1Vlore Tearing down houses 58% More Police 50% Mare F'ire 49°lo Mare Mowing 47% More ' Drainage systems 41% More Parks/recreation 38% More Landscaping 34% More Expand sanitary sewer sex-viee 47°/fl Sarne Library 43% Same Ambulance 36% Same VtTelcome sign.s Q. 17 if rnore money is available, spencling priority is: * 30% Palice 21 % Tearing down houses , 14% Fi.r'e 1 0°lo Streets 7% Parks Small percentages in remaining catagories (*only 910 responses to tliis questians) Q. 18/ 19 City departm,ent contacts and outcome (based on largest % of contact) Police Veiy satisfied Fire Very satisfied Water 8v sewer Satisfied Utility bill.irig Satisfied Code enforcement Unsatisfied 33°lo No Contact Q. 20 Safe from crime total City of Paris Very safe S% 183 Safe 71 % 1725 Urisafe 18% 18 NW 25% SW 26% VeFY unsafe 3% 3 SW 3°lo SW 5% 11 - 000018 Q • 21 Taxes ' Over 2 to 1 say Paris should reduce taxes Q. 22 Add new local laws Agairi st g1t bt111s 18% Mobile homes 16% Prohibit items on porches 15 % Vehicles in yards 15°>0 Billboards, street signs, bullet signs (com,bined) 25% Metal buiTdingS 5% 4ther 3°/'0 No opinion 3% Q. 23 Would you volunteer to keep Paris clean Report cocle vialatiori 3 I o/o Cleanup own neighborhood 22% Trash off/KPB 20% eiean/repair for elderiy 8v poor 13% Other 3% None 10% h r 0000119 OBJECTIVES AND GOALS OF CITY COUNCIL 2007 - 2008 Develop a 10-year capital improvement plan for streets, water and wastewater systems prior to March 31, 2008. 2. Prepare Strategic Business Plan for all departments prior to March 31, 2008. 3. Clean up the appearance of the city by increased emphasis on code enforcement. 4. Prior to April 2008, Council to give direction to City Manager in order to target for budget expenditures and tax rate for next fiscal year. 5. Develop and implement process to benchmark productivity and efficiency of programs and personnel by June 1, 2008. 6. Initiate a Citizens Relationship Process: to respond and track requests for services from citizens. 1N Exhibit "B" 00(1020 SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS July 7, 2008 The City Council of the City of Paris met for a special session at 5:00 P. M. Monday, July 7, 2008, at the Old City Council Chamber, second floor, 135 S.E.- lst Street, Paris, Texas. Present: Mayor : Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Edwin Pickle; and Bill Strathern City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Lisa Wright, Community Development Director; Karl Louis, Chief of Police; and Doug Harris, Interim Director of Utilities Absent: Council Members: Stephen Brown and Will Biard Onening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 5:08 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Kear led the pledge. Regular Agenda l. Deliberate on FY 2008-2009 Budget. Responsibilities of various departments were presented to City Council as follows: Lisa Wright - Community Development, Main Street, Code Enforcement and Cox Field Airport Gene Anderson - Water Billing Judge Tom Hunt - Municipal Court Doug Harris - Utilities Department ~ O[lOo21 Special Council Meeting July 7, 2008 Page 2 Shawn Napier - Engineering, Public Works, Parks and Rights-of-Ways, Street Division and Sanitation Division Mayor Freelen recessed the City Council for a break at 7:15 p.m. and reconvened into session at 7:30 p.m. Presentations were continued by the departments. Shawn Napier - Traffic Division, Garage, Water/Sewer Division, and Recreation Department Chief Karl Louis - Police Department Chief Ronnie Grooms - Fire Department Anthony Bethel - Health Department 2. Deliberate on objectives and goals for the City of Paris. Mayor Freelen referred Council to the list of Goals and Objectives. (see attached Exhibit "A" and incorporated herein) Mayor Freelen said he would like to continue this item to the next meeting, because they had been in session for over four hours. Council Member Strathern requested that this item be the first item on the regular agenda for the next meeting. 3. Deliberate on possible future agenda items. None were referenced. 4. Adjournment. There being no further business, a Motion to adj ourn was made by Council Member McCarthy and seconded by Council Member Kear. Motion carried, 5 ayes - 0 nays. The meeting was adjourned at 9:18 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK , 006022 Goals and Objectives Develop a 10-year capital improvement 12/08/08 plan for streets, water, & wastewater systems. Prepare RFP for Strategic Business Plan 8/01/08 for all departments Execute agreement for Strategic Business 10/01/08 Plan for all departments Clean up the appearance of the city, Ongoing including Casa Bonita by increased emphasis on code enforcement. Council to give direction to City Manager in order to target for budget expenditures and tax rate for next fiscal year List all city-owned properties & plan for liquidation Implement CRM process to respond & 8/01/08 track requests for service Exhibit "A" ~ f,.,3 r Ou