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07 Move to approve the June 2008 Financial Report as presentedCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Otiginating Department: Presented By: Agenda Item No.: 7-5-2008 Council Date: Finance Gene Anderson 7 7-14-2008 RECOMMENDED MOTION: Move to approve the June 2008 Financial Report as presented. POLICY ISSUE(S): Fiscal Management. BACKGROUND: The Paris city charter Section 69 (3) requires the Finance Director to submit to the Council through the City Manager a monthly statement of all receipts and disbursements. The attached report meets that requirement. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: June 2008 Financial Report ACTION: BUDGET INFO: Z Financial Report Z Minute Order Expense $N/A ❑ Department Report ❑ Resolution Budgeted Amt. $N/A ❑ Presentation ❑ Ordinance y'I'D Actual $N/A ❑ Public Hearing ❑ Other Acct. Name N/A Acct. Number N/A FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris ¢ 000056 Revised 2/04/08 City of Paris June 2008 Financial Report-Comments Net to Date Comparison of Revenues: 1. Property tax collections are 0.92% behind this time last year. 2. Sales taxes are down 1.98% for the year. June collections were up 21 % compared to June 2007 because of an audit adjustment by the State Comptroller. The Comptroller regularly reviews the exemption claims of businesses. When the Comptroller disallows a claimed exemption, City collections will reflect an appropriate increase. However, sometimes businesses pay sales tax but request the State Comptroller to render an opinion on the exemption of certain sales on which sales tax has been collected. If the Comptroller rules in favor of the company, the City would see an audit adjustment that decreases the City's collections in the month that such a ruling was made. It usually takes months for the Comptroller to review exemption claims so audit adjustments normally come on sales which took place months in the past and not current sales. 3. Hotel tax receipts are down 6.35%. 4. Franchise fees are up 4.37% compared to last year. 5. Permits are down substantially due to the unusually large permit issued to Kimberly Clark last year that amounted to over $45,000 in permit fees. If not for the KC permit, overall permit fees would be up compared to last year. 6. Court fines are up 17.09% continuing the pattern of increase established last year. Municipal Court has seen a noticeable increase in cases. 7. The Leases & Grants number also included interest earned on the General Fund. A decrease in interest earnings accounts for most of this line item decrease. 8. EMS fees are up 10.45% on heavy call volume. 9. General Fund Miscellaneous Revenue is up 61.92°/a primarily due to receiving $111,774 as a guarantee of construction on improvements at the site of the two new hotels being constructed. 10. Total General Fund revenue to date is up $232,346 or 1.3% compared to last year. General Fund expenditures are up $1,269,924 or 9.5% above where they were at the end of June last year. The completion of June places the City 75% through the budget year. Year to date expenditures in the General Fund are 69.88% of the General Fund budget. 11. Sewer revenue is down 2.03% due to an overall decrease in the residential winter average. The winter average dropped from 650 cubic feet to 625 cubic feet this past year. The winter average establishes residential sewer charges for a one year period at a fixed amount. Thus, water sales can increase or decrease without a corresponding increase or decrease in sewer revenue. The City went to this flat winter average methodology some years ago to make sewer revenue more predictable for budgeting purposes. 12. Water revenue is up 2.26%. 13. Water & Sewer interest is down due to lower interest rates. 14. Water & Sewer Miscellaneous is up due to the increased service fees adopted as part of the 2007 rate study. 1 O[lU057 Departmental Expenditure Summary: At this point the City is 9 months or 75% through the budget. It is important to remember that expenditures do not occur equally through the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. There are two deparhnents whose expenditures are over 75% at this time. 1. City Council-82.78%. The overage amounts to $6,922 and consists of office supplies, postage, public notices, auditing, utilities, associations, and minor apparatus (audio enhancements in the Council room). 2. Accounting-77.26%. The overage amounts to $10,281 and consists primarily of overtime, stability pay, and lease payments. I see no reason, at this time, that the City should not finish the year within its budget guidelines. General comments to the City Council: l. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. T UOU058 Net to Date Comparison Descri tion 2008 2007 Net to Date General Fund Taxes Collected 6,427,402.18 6,487,109.44 59,707.26) Sales Tax 4,114,901.01 4,198,013.69 83,112.68 Hotel-Motel Tax 296,401.26 316,501.20 20,099.94 Franchise Fees 2,496,450.40 2,391,843.80 104,606.60 Permits 50,882.78 88,431.42 (37,548.64) Court Fines 343,850.42 293,646.24 50,204.18 Leases & Grants 357,338.74 435,398.47 (78,059.73) Fees & Co ies 13,913.99 10,700.79 3,213.20 Lamar Count Fire 1,350.00 1,350.00 0.00 Street Sca e Grant 23,058.08 17,576.07 5,482.01 Sanitation Fees 992,083.46 981,511.91 10,571.55 EMS Fees 1,927,024.46 1,744,684.99 182,339.47 State Revenue 42,708.96 37,507.61 5,201.35 Miscellaneous Fees 373,360.08 230,552.08 142,808.00 Summer Proarams 81,561.63 75,113.02 6,448.61 PEDC Fund Sales Tax 822,980.16 839,602.70 (16,622.54) Interest Earned 10,895.04 10,458.79 436.25 Loan Pavments 398,150.00 288,000.00 110,150.00 Water & Sewer Fund Sewer 3,550,995.08 3,624,632.62 (73,637.54) Water 5,397,610.25 5,278,058.37 119,551.88 Cit of Irvin 40,000.00 Interest Earned 105,160.83 146,765.83 41,605.00 Miscellaneous 321,126.17 197,494.89 123,631.28 I Capital Projects Fund I I I I Interest Earned 11,924.05 5,466.22 6,457.83 ~ ~ WW&SS Rev Bond 2000 Construction Interest Earned 73,152.11 j 20,131.75 93,283.86 June Net to Date.xls 1 7/3/2008 ~ UODU5y Net to Date Comparison June Net to Date.xls 7/3/2008 tOOU060 Net to Date Comparison June Net to Date.xls 7/3/2008 - 000061 Net to Date Comparison June Net to Date.xls 7/3/2008 ~ ppoO62 O M c+J N m t~ (O N W n <D cD M cD M O V f~ V O V n N LO M m V V O oD N N m r O M M N O N tn N m in O M N ~ R f- ~ M ln O M I~ I~ V O N m N rn O O) (D ~ N W c7 O h O~ 0 0) c0 a0 N tD V c'7 V m 6 6 f- N O O 1- O L(J tn c0 M cD aO CO CO V N M M N (`7 CD O) (D O I~ c0 c'7 Ln N I- m m c`7 CO f- ch oC) LC) V V c~ (1) c6 0 (O I- N V I~ N N Q7 N f- O c0 f, N O) m N O Lo c0 M CO m (O LO 1~ 0 (D 7 0 Lri O LC7 r V' O N M O (D tn N 00 U1 fl O] W M u7 ch 1- O> O c0 N 0 M 0 N f`') V tr N c0 Lx~ O) 6) ' ' x m M (N d' M O~ O M O) ~I] M N I~ ch c0 W f~ N ch ~ W ~ <O O) CO fI N O V O O m M W ~ V N ~ 0 m V c0 ~f l (1) m 1~ N N ~ M V m ~ ~ ~ N ~ N ~ ~ ch M M c ~ 1 ~D O M o~ ~ M 0 V O] N ~ d' V N V 1~ O) O (O c`7 (O O CO lfl (D (O N N O~ lf) W W O a0 a, (O (D ~ o] m ~ V I- O 'Q m f~ I- ~ 1f7 M W tD V Q~ CO N N lA I-~ M O f~ 1- h W 1- c"> m c'7 M O f~ 7 I~ N M V " M N W N N C OJ (D ~ 2) ~ In In N N m (O O (O CO (D C7 7 ~ 1!7 7 a0 N O V' N f~ m O oJ O) V F- M N 1- V (O O m ~ I~ a0 N O f`7 't h CO cD O 7 N O M V W N a0 CD Xi I~ M LQ C~ ~ VJ O (D ln O c'7 " (O (O ~ CO O N m LL7 M N ('7 c'7 ~ OO O m r p) O M (O N ~ ln I~ M CO N V N ~ - ~ c ) M N V tD N cD ch m N O - O W N N M O V ch N e- ~ tn W ~ M N cD N R c J O N M V V c0 cD t() N W M C' 7 <Y N OJ 1~ tf~ ~ Q M N M Ln 7 U 0 0 0 0 0 0 0 0 0 0 0 0 0 Q O O O C O O O 0 0 0 0 0 0 0 o O o O o 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O V m M O) O I~ m O m M m O aO N O ~ (O Ln N N N O N CO M O M O ~ ln C' -6 lf) CO oJ ' oJ CO CO ~ W V c'7 O) ch O c~'1 ~ m in O I~ ' tD M O R cT) I- ` c") Il C7 (D l(7 V f9 Ql ~ N O ~ l[ ) m (D V m O O) cD ~ O c0 O N M M lfJ CO m M m V~ N W V tn ~ N ~ ~ ~ V' 00 O lI7 O ~ V 1, N l! ) LIJ oJ O . ch O ~ (O c~7 N 0~ c ~ h ~ ~ I~ O) N oJ cD ~ M m ~ cD O e- N N O lc7 LO M N O CO O f~ N ~ N c'0 V O O I- M O O N (O I~ O N Lf1 V p] ~ (7 N ~ V N u) c0 d' e- N (7 in N ~ N cD I~ M Ui Vl CO V' ~ X In N (D c7 V O) V ~ c") N O N N ~ CJ N N V 1~ N V N f~ O N V' f~ Ln N (O N O7 ~ I~ c•) ~ N 1- V M I~ 1~ O I~ m CD 0 oJ N (O 1~ O N N [O (D (D ~ f~ c") c") ch d' CD 4') O 00 I- O m 00 V O V LC) ~ O V ~ N N tn (D c'7 If] (D oJ N ln oJ M oJ (O a) O N 0) N 'V 00 C I~ c0 m V V cD cD V ln m N 00 ~ (O 00 O O V M 00 I~ (D u) O M N N O I~ O (0 ~ O V f- ~ V O) f~ ~ N c0 N V V' M M f- M ~ tn V V LQ N oJ (D O O m ~ C~ O O 4'J m 00 cD M f~ I- m m c lD o0 WJ m N ' N Q) ~ CO I~ W N l(] I~ V W l(') Q~ ~ p CJ 2 Q t~7 N ch ~ t(J (O (O ~ l! ) ~ c") O f`7 N c") c0 N N m ' O N aO N I~ f- ~ W OJ c'7 O N V V ~ N m (D M oJ M d' O ~ CD O O c'7 V Lf7 V (D l(7 ~ M f~ cD I~ 1- (O ~ lf7 V' oJ (D 11- V N (D V V' l[') V 0 M M ch UCl O lt7 N O 00 00 h ~ M c0 N ~ N O N V V CO CO F L-i 00 N ~ N (D <D N C7 4 M O O m M O N V c0 f- 0 CO ~ Ul N Q CD (O h (O (O IA (O N I~ (O lI7 (O (O N M (O [O tD LfJ N h N (O (O lf) V a x W C 'O C O U ~ LL C m LL ~ V C. ~ C~ ~ ~ C7 d ~ y 'O ~ ° ~ L E c m ~ C N ~ V 2 ' ~ C f0 7 LL > N > 0 ~o ~ N w m O ~ O c C o o m ~ ~ ~ r a 3 U ~ ~ > > ~ ~ ~ ~ ~ a~ u 'o ~ ~ o 0ts O ti m ~ ~ - a i o a c a i a i m ~ m 3 d C U ~1 ~ U p7 y C V S ~ T Q .p . 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