10 Resolution approving and amendment to the contract with the Department of State Health Service for primary health careCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
7-21-200g
Council Date:
Health Department
Anthony Bethel
10.
7-2g-200g
RECOMMENDED MOTION:
Motion to approve a resolution approving an amendment to the contract with the
Department of State Health Services for primary health care, for regional and local
medical services, and authorizing the City Manager to execute all necessary documents.
POLICY ISSUE(S):
Fiscal management.
BACKGROUND:
Approval of this resolution will modify an existing agreement and allow for
reimbursement for primary health care and local medical services from $100,000 to
$135,145 for the fiscal year 2008.
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Resolution and contract amendment
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Coutt Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
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DAVID L. LAKEY, M.D.
COMMISSIONER
July 1, 2008
Dear Contractor:
1100 West 49th Street • Austin, Texas 78756
P.O. Box 149347 • Austin, Texas 78714-9347
1-888-963-7111 • www.dshsstate.tx.us
TTY: 1-800-735-2989
Enclosed are two copies of your Department of State Health Services (DSHS) contract
amendment. Please sign and return both copies to this unit as soon as possible. Your
contract will be signed by DSHS and returned to your agency. Changes made to any portion of
the contract documents are considered a counter-offer and are not valid without DSHS written
concurrence.
DSHS will not pay for reimbursements submitted/postmarked more than 60 days after the end of
the contract term. Additional information regarding this policy is available on the DSHS website
at http://www.dshs.state.tx.us.
PLEASE NOTE: Return both copies of the contract in their entirety to the address below.
Contracts returned to any other address may result in contract delays.
MailinE Address for Resular Mail:
Client Services Contracting Unit MC 1886
Department of State Health Services
PO Box 149347
Austin, TX 78714-9347
Phvsical Address for Overnight Mail:
Client Services Contracting Unit MC 1886
Department of State Health Services
1100 West 49t" Street
Austin, TX 78756
Please reference the DSHS contract and attachment number in all future correspondence. If you
have questions, please contact Stefanie Jackson at 512-458-7111 ext. 2075 or via email at
stefanie.jackson@dshs.state.tx.us.
Sincerely,
Bob Burnette, Director
Client Services Contracting Unit
Enclosures
TEXAS DEPARTMENT OF STATE HEALTH SERVICES
An Equal Employment Op ortunity Employer and Provider
a 100084
nRaFT
Attorney\reswork\current\Health Contract DSHS No. 2009-024359-001
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE CONTRACT WITH THE DEPARTMENT OF STATE HEALTH
SERVICES ("DSHS") DOCUMENT NO. 2008-024359-001 CHS - PRIMARY
HEALTH CARE, FOR REGIONAL AND LOCAL MEDICAL SERVICES; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the State of Texas is a funding partner with Lamar County and the City
of Paris for the Paris-Lamar County Health Department; and,
WHEREAS, the amendment to Contract for Regional and Local Services, DSHS
Document No. 2008-024359-001 CHS - Primary Health Care, is necessary because of an
increase due to realignment of FY 08 funds to the Paris Lamar-County Health Department,
revising the Budget to reflect an increase in total payments from $100,000.00 to
$135,145.00; and,
WHEREAS, it is appropriate that the Contract attached hereto as Exhibit A, be
approved, and that the City Manager be authorized to execute the same on behalf of the
City of Paris, which is the authorized contracting entity for the performing agency, the
Paris-Lamar County Health Department;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Contract for Regional and Local Services, DSHS Document No.
2008-024359-001 CHS - Primary Health Care for regional and local medical services
attached hereto as Exhibit A, be, and the same is hereby, approved.
Section 3. That the City Manager be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris, which is the authorized contracting entity for the
performing agency, the Paris-Lamar County Health Department, the amendment to
Contract for Regional and Local Services, DSHS Document No.2008-024359-001 CHS -
Primary Health Care, under the terms and conditions and in substantially the same form
shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
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PASSED AND APPROVED this 28th day of July, 2008.
Jesse james Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
00[l(186
DEPARTMENT OF STATE HEALTH SERVICES
S~P~ E ~ lw ~ c~
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Amendment
To
The Department of State Health Services (DSHS) and PARIS-LAMAR COiJNTY HEALTH DEPARTMENT
(Contractor) agree to amend the Program Attachment # 001 (Program Attachment) to Contract # 2008-
024359 (Contract) in accordance with this Amendment No. OOlA : CHS - PRIMARY HEALTH CARE ,
effective 06/11/2008 .
This Amendment is necessary because of an increase due to realignment of FY08 funds.
Therefore, DSHS and Contractor agree as follows: SECTION VII. BUDGET: Budget is revised as attached.
Total payments will not exceed $1-99,089.08 $135,145.00. Department of State Health Services
Signature of Authorized Official
Date:
Bob Burnette, C.P.M., CTPM
Director, Client Services Contracting Unit
1100 WEST 49TH STREET
AUSTIN, TEXAS 78756
(512) 458-7470
Bob. Burnette@dshs. state.tx.us
Contractor
Signature of Authorized Official
Date:
Name:
Title:
July 28, 2008
Revin Carruth
City Manager
Address: P. 0- Boz 9037
Phone
Paris, T% 75461-9037
(903) 785-7511
Email: kcarruth@paristezas.gov
Page - 1 of 1 EXHIBIT -L
- 00Pf'F7
DEPARTMENT OF STATE HEALTH SERVICES
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1100 WEST 49TH STREET
AUSTIN, TEXAS 78756-3199
CATEGORICAL BUDGET CHANGE REQUEST
DSHS PROGRAM: CHS - PRIMARY HEALTH CARE
CONTRATOR: PARIS-LAMAR COUNTY HERLTH DEPARTMENT
CONTRACT NO: 2008-024359
CONTRACT TERM: 09/01/2007 THRU: 08/31/2008
BUDGET PERIOD: 09/01/2007 THRU: 08j31/2008 CHG: OQlA
DIRECT COST (OBJECT CLASS CATEGORIES)
Current Approved Budget (A)
Revised Budget (B)
Change Requested
Personnel
$53,300.00
$69,290.00
$15,990.00
Fringe Benefits
Travel
$13,325.00
$0.00
$17,322.00
$1,000.00
$3,997.00
$1,000.00
Equipment
Supplies
Contractual
Other
Total Direct Charges
$0.00
$3,600.00
$25,695.00
$4,080.00
$100,000.00
$0.00
$10,933.00
$30,000.00
$6,600.00
$135,145.00
$0.00
$7,333.00
$4,305.00
$2,520.00
$35,145.00
INDIRECT COST
Base
$0.00
$0.00
$0.00
Rate
Indirect Total
0.00%
$0.00
0.00%
$0.00
0.00%
$0.00
PROGRAM INCOME
Program Income
Other Match
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Income Total
$0.00
$0.00
$0.00
LIMITS/RESTRICTIONS
Advance Limit
$0.00
$0.00
$0.00
Restricted Budget
$0.00
$0.00
$0.00
'SUMMARY
CostTotal
$100,000.00
$135,145.00
$35,145.00
Performing Agency Share
Receiving Agency Share
Total Reimbursements Limit
$0.00
$100,000.00
$100,000.00
$0.00
$135,145.00
$135,145.00
$0.00
$35,145.00
$35,145.00
JUSTIFICATION
'
Financial status reports are due: 12/31/2007, 03/31/2008, 06/30/2008, 10/31/2008
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