2002-067-RES APPROVE/AUTHORIZE EXECUTION OF AMENDMENT NO 1 TO ROUTINE AIRPORT MAINTENANCE PROGRAM (RAMP) GRANT
RESOLUTION NO. 2002-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF
AMENDMENT NO. 01 TO THE ROUTINE AIRPORT MAINTENANCE
PROGRAM (RAMP) GRANT, TXDOT PROJECT NO. AM 2002P ARIS, FOR
ADDITIONAL FUNDING FOR NEEDED ELECTRICAL REPAIRS AND
OTHER MISCELLANEOUS ITEMS OF WORK; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of May,
2001, in Resolution No. 2001-069, accept the grant award for the "Grant for Routine Airport
Maintenance Program," TxDOT Project No. AM2001P ARIS, in the total amount of$l 0,000.00, with
the City of Paris providing $5,000.00 in matching funds; and,
WHEREAS, it is necessary that the City of Paris perform electrical work at Hangar Hand
other items of miscellaneous work at Cox Field Airport, and it is necessary to amend the aforesaid
grant to request additional funding; and,
WHEREAS, the City Council of the City of Paris deems it to be in the best interests of the
citizens of Paris to execute Amendment No. 01 to the Grant for Routine Airport Maintenance
Program, providing for funding in the total amount of $8,300.00, with the local cash match being
$4,150.00; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That Amendment No. 01 to the Grant for Routine Airport Maintenance Program
with the Texas Department of Transportation, TxDOT Project No. AM 2002P ARIS, in the total
amount of $8,300.00, requiring a matching cash contribution of $4,150.00, be, and the same is
hereby, approved.
Section 3. That the Mayor be, and he is hereby, authorized and directed to execute, on behalf
ofthe City of Paris, Amendment No. 01 to the Grant for Routine Airport Maintenance Program,
under the terms and conditions and in the form shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of April, 2002.
"~~~
~ J. Pfiest , Ma
ATTEST:
".
. .,
TEXAS DEPARTMENT OF TRANSPORTATION
GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM
(Grant for State Assisted Airport Routine Maintenance)
Amendment No. 01 .
TxDOT Project No.: AM 2002PARIS
TxDOT CSJ No.: M201PARIS
The City of Paris, referred to as the "Sponsor", and the Texas Department of Transportation,
referred to as the "State," have entered into a Grant For Routine Airport Maintenance Program, TxDOT
CSJ Number MIOIPARIS, executed by the Sponsor on May 14, 2001, and by the State on May 21,
2001, for the routine maintenance of the Cox Field Airport.
It is in the mutual interest of the Sponsor and the State to amend the Grant at this time to update
the necessary maintenance items and extend the term of the grant for the new fiscal year.
The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as provided by
the Transportation Code, Chapter 21, constituting the contractual obligations and rights of the State of
Texas and the Sponsor with respect to the accomplishment of the airport maintenance and compliance
with the assurances and conditions as provided. Such Grant Agreement shall become effective upon
the State's written Notice to Proceed issued following execution of this agreement.
State financial assistance granted will be used solely and exclusively for airport maintenance
and other incidental items as approved by the State. Actual work to be performed under this agreement
is found on Attachment A, Scope of Services. State financial assistance, Amount B, will be for fifty
percent (50%) of the eligible project costs for this project or $30,000.00, which ever is less, per fiscal
year and subject to availability of state appropriations.
Scope of Services, Attachment A, of this Grant, may be modified by letter at the request of the
Sponsor with concurrence of the State if no additional funds are required. Only work items as
described in Attachment A, of this Grant, or as described in the concurrence letter from the
State are reimbursable under this grant.
.-
Sponsor shall request reimbursement of eligible project costs on forms provided by the State.
All reimbursement requests are required to include a copy of the invoices for the materials or services. .
The reimbursement request will be submitted no more than once a month.
"..,
The Grant is amended to include Attachment A - Scope of Services attached and made a part of
this agreement. Work shall be accomplished by August 31, 2002 unless otherwise approved by the
State.
All other terms and conditions of the agreement are unchanged and remain in full force and
effect.
Page 1 of 4
A VN430 1 A. DOC( 12/200 1)
EXHIBIT A-
.l
GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM
/ ATTACHMENT A
Amendment No. 01
Scope of Services
TxDOT CSJ No.: M201PARIS
PAVEMENTS $0.00 $0.00 $0.00
GENERAL MAINTENANCE $0.00 $0.00 $0.00
PAVEMENT MARKINGS $0.00 $0.00 $0.00
GRADING/DRAINAGE $0.00 $0.00 $0.00
MISCELLANEOUS -
electrical repairs $3,300.00 $1,650.00 $1,650.00
MISCELLANEOUS-TBD $5,000.00 $2,500.00 $2,500.00
MOWING
Total
$8,300.00 $4,150.00
Accepted by: Citv of Paris, Texas
$4,150.00
Signature
Date:
Notes: (explanations of any specifications or variances as needed for above scope items)-
~.
MISCELLANEOUS - city to procure services for the replacement of the three phase panel for Hangar
H. State will reimburse the City 50% of actual costs.
MISCELLANEOUS - work to be determined at a later date if found to be needed. Scope of Services.
Attachment A. of this Grant. may be modified by letter at the request of the Sponsor with concurrence
of the State if no additional funds are required.
Only work items as described in Attachment A, of this Grant, or as described in the concurrence
letter from the State are reimbursable under this grant.
Page 2 of 4
A VN430 I A.DOC( 12/200 I)
- .~
Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect of
activating and/or carrying out the orders, established policies or work programs and grants heretofore
approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
By:
Date:
~.~.
Page 3 of4
A VN430 1 A.DOC(I 2/200 I)
DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE
TxDOT CSJ Number: M201PARIS
The City of Paris designates,
(Name, Title)
as the Sponsor's authorized representative, who shall receive all correspondence and documents
associated with this grant and who shall make or shall acquire approvals and disapprovals for this grant
as required on behalf of the Sponsor.
City of Paris, Texas
(Sponsor)
By:
Title:
Date:
DESIGNATED REPRESENTATIVE
Mailing Address:
Physical Address:
Telephone/Fax Number:
Email address (if available):
A VN430 I A.DOC( 121200 I)
Page 4 of 4