2002-050-RES APPROVE/AUTHORIZE CONTRACT WITH PARIS FORD LINCOLN MERCURY TO SERICE COP VEHICLES
RESOLUTION NO. 2002-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A CONTRACT WITH
PARIS FORD LINCOLN MERCURY, INC. FOR THE FURNISHING OF
LABOR AND MATERIALS FOR SERVICING CITY OF PARIS VEHICLES;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the II th day of
February, 2002, in Resolution No. 2002-031, authorize the advertisement for bids for the purchase
of labor and materials for servicing City of Paris vehicles, which bids were received until 3:00
0' clock p.m., Tuesday, the 5th day of March, 2002; and,
WHEREAS, the best bid for such service was made by Paris Ford Lincoln Mercury, Inc.
of Paris, Texas, and it should be awarded the bid for providing such service; and,
WHEREAS, the form of the Vehicle Maintenance Agreement, attached hereto as Exhibit
A, should, in all things, be approv~d, and the Mayor should be authorized to execute the same;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Paris Ford Lincoln Mercury, Inc. for furnishing of labor and
materials and performing all work required for servicing City of Paris vehicles be, and the same
is hereby, accepted and let, conditioned upon said contractor meeting all of the terms and
specifications included in the bid documents.
Section 3. That the form of the Vehicle Maintenance Agreement, attached hereto as
Exhibit A, be, and the same is hereby, approved.
Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, the Vehicle Maintenance Agreement with Paris Ford Lincoln Mercury,
Inc., under the terms and conditions and in the form shown in Exhibit A, attached hereto.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 11th day of March, 2002.
~~
ichael J. Pti er ayor
ATTEST:
'T~ ~. \t~__
Thomas E. Haynes, Assistant City Clerk
VEHICLE MAINTENANCE AGREEMENT
STATE OF TEXAS
}
}
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KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR
THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, acting by and
through its Mayor Pro Tem, Richard Manning, duly authorized, hereinafter called CITY, and PARIS
FORD LINCOLN MERCURY, INC., by and through its owner, Carl Barrnet, hereinafter called
PARIS FORD, do hereby contract and agree as follows:
1. That PARIS FORD shall service CITY vehicles in accordance with the specifications
on Exhibit A, attached hereto and made a part hereof.
2. The term of this contract shall be for a period of twelve (12) months beginning March
12,2002, and ending on March 11,2003.
3. CITY has the right to unilaterally terminate this agreement at any time and at its sole
discretion.
EXECUTED this 11th day of March, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Thomas E. Haynes, Assistant City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
EXIDBIT A
PARIS FORD LINCOLN MERCURY, INC.
Carl Barmet, Owner
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Michael J.
Pfiester, Mayor ofthe City of Paris, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 11th day of March, 2002.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Carl Barmet,
owner of Paris Ford Lincoln Mercury, Inc., known to me to be the person whose name is subscribed
to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of March, 2002.
Notary Public, State of Texas
CITY OF PARIS BID FORM
TO: CITY MANAGE RIMA YOR
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
PARIS FORD L-M
(Name of Bidder)
3411 N. E. LOOP 286
(Bidder's Address)
PARIS, TEXAS 75460
(Bidder's Address)
(1) (We) hereby offer to sell and perform to the City of Paris , Texas as outlined in the
specifications, including Vehicle Class 1 through Class 7 as shown in the original proposal for the
price as indicated for each class of vehicle.
DEVIATIONS BELO\V PREPARED SPECIFICATIONS "'ILL NOT BE CONSIDERED.
All bids are to be submitted on the City of Paris bid forms.
I understand that submission of this bid shall be construed as my acceptance of all of the terms
and conditions contained in the specifications and any and all other documents made a part of this
bid packet.
Submitted the
5
day of
MARCH
, 2002.
..
Telephone No. 7193- 7%1-25'~~
EXHIBIT A J
SPECIFICATIONS AND QUOTATIONS
FOR
VEHICLE SERVICE
The City of Paris will receive sealed bids for the services listed on the bid sheets. The cost will
include service, labor, and supplies to complete the requested services. The City of Paris fleet
includes I.H. Corporation, General Motors Corporation, Ford Motor Company, and Chrysler
Corporation vehicles.
These service quotes shall be valid for a period of twelve (12) months from date bids ar~ awarded.
Oil shall meet or exceed factory recommendations for service classification and viscosity or A.P,I.
specifications, Oil for all police cars shall be 5W-30 with A.P.I. specification SJ-SH-SG-CC-
CD. All other gasoline-powered vehicles shall be serviced with 10\V-30 with A.P.I.
specifications SJ-SH-SG-CC-CD. All diesel-powered vehicles shall be serviced with15W-40
with A.P.I. specifications CD-CDII-CE-2-CF-4-CG4-CH4.
All air filters, oil filters, fuel filters and transmission filters must meet or exceed original equipment
manufacture's performance standards. Successful bidder must furnish filter manufacturer's
literature confirming compliance with OEM standards.
Brand name of filters bid:
MOTORCRAFT. PRONTO
Automatic transmission fluid shall be Dextron II or Dextron III.
Heavy duty gear box oil SAE 90W, GLS preferred.
Multi-purpose chassis lubricant WLG #2 grade.
All oil and grease shall meet or exceed manufacturer's recommendations.
Police vehicles shall be serviced at 3,000-mile intervals. Ambulances and rescue units shall be
serviced at 150 hours or 3,000-mile intervals. Gasoline powered city vehicles will be serviced at
3,000-mile intervals. Diesel powered city vehicles will be serviced at 5000 mile intervals except as
noted above. Any needed repairs shall be noted on the invoice. Also, a sticker denoting the next
scheduled service shall be attached to the vehicle in a conspicuous area.
..
Any advertised specials, free gifts or services will not be considered as a part of vendor's bid.
Servicing ofvehicles/equipment shall be completed within a 15 minute time frame from arrival
time (30 minutes for sweepers and refuse trucks).
The vender will be responsible for their own negligence while working on city vehicles and will
indemnify the city for any losses which may occur due to such negligence.
The services described on the following pages cover seven (7) classes of vehicles. Each class of
vehicle has a bid page that describes the services for that specific class of vehicle. Any supplies
or services listed under "Extra Products" will be products not included in the "Basic Service", but
considered necessary on an "as needed" or "as requested" basis.
"
CLASS 1 - FULL SIZE SEDAN (6 & 8 CYLINDER) (40 Units):
A.
B.
Basic services
$12.25
Drain crank case, install new oil filter, (brand name MOTORCRAFT ), fill
with oil (up to 5 quarts - 5W30 police vehicles; all other vehicles 10W30), grease all
fittings, lubricate hinges and latches.
Services check list
Check, clean or replace air filter (brand name
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace ifneeded)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
MOTORCRAFT
)
RECEIVED
MAR 0 5 2002
CITY MANAGER
PARIS, TEXAS
C. Extra products (as needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
\Vindshield washer fluid per quart
$ 1 .80
$ 4.80 BASE
$ 2. 25 BASE
$ UP TO 1# INCL. AFTER 1.50 per #
$ UP TO 1# INCL. AFTER 1.50 per QT.
$ N/C
$ N/C
$ N/C
D.
Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 4 qts.)
Filter brand name MOTORCRAFT
WITH MERCON V
$ 29.95
$ 39.95
..
CLASS 2 - Pickups ( tn-ton and 3/4-ton) (66 Units):
A.
Basic services
$ 13.25
Drain crank case, install new oil filter, (brand name MOTORCRAFT
with oil (up to 7 quarts - IOW30), grease all fittings, lubricate hinges and
latches.
B.
Services check list
Check, clean or replace air filter (brand name MOTORCRAFT
.
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace ifneeded)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
C. Extra products (as needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per quart
S 1.80
$ 4.80
$ 2.25
$ UP TO
$ UP TO
$ N/C
$ N/C
$ N/C
), fill
)
RECEIVED
MAR 0 5 2002
CITY MANAGER
PARIS. TEXAS
BASE
BASE
1# INCL. AFTER 1.50 PER #
1 qt. INCL AFTER 1.50 PER QT,
D.
Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 4 qts.)
Filter brand name MOTORCRAFT
WITH MERCON'IV
$ 32.95
$42.95
CLASS 3 - Trucks (I-ton throueh 2-ton /6 & 8 cylinder /23soline) (7 Units):
A.
Basic services
$ 16.50
Drain crank case, install new oil filters, (brand name MOTORCRAFT
with oil (up to 7 quarts - 10W30), grease all fittings, lubricate hinges and
latches.
), fill
B.
Services check list
Check, clean or replace air filter (brand name
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
MOTORCRAFT
)
C. Extra products (as needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per quart
RECEIVED
MAR 0 5 2002
CITY MANAGER
P.A_T{IS. TEX"AS
S 1 .80
S
S
S
S
S
S
S
4.80 BASE
2.25 BASE
UP TO 1# INCL. 1.50 PER # AFTER
UP TO 1 QT. INCL 1.50 PER QT. AFTER
N/C
N/C
N/C
D. Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 5 qts.)
Filter brand name MOTORr.RAFT S 32.95
CLASS 4 - Trucks (I-ton throueh 2-ton /6 ~ 8 cylinder / diesel) (2 Units):
A.
B.
Basic services
$ 27.50
Drain crank case, install new oil filter (brand name MOTORCRAFT ), fill
with oil (up to 14 quarts - 15W40), grease all fittings, lubricate hinges and
latches.
Services check list
Check, clean or replace air filter (brand name MOTORCRAFT
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery tenninals
Check and clean crank case vent filter (replace if needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
C. Extra products (as needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
\Vindshield washer fluid per quart
)
RECEIVED
MAR 0 5 2002
CITY MANAGER
PARIS, TEXAS
$ 1.80
$ 4.80 BASE
$ 2. 25 BASE
$ UP TO 1# INCL. AFTER 1.50 PER #
$ UP TO 1 qt.INCL AFTER 1.50 PER QT.
$ N/C
$ N/C
$ N/C
D.
Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 8 qts.)
Filter brand name MOTORCRAFT $ 32.95 BASE
~
CLASS 5 - Trucks (2-112 ton and 3 ton /6 & 8 cylinder /2asoline) (8 Units):
A.
Basic services
$ 17.50
Drain crank case, install new oil filters,
(brand name MOTORCRAFT ), fill with oil (up to 9 quarts -
IOW30), grease all fittings, lubricate hinges and latches.
B.
Services check list
Check, clean or replace air filter (brand name MOTORCRAFT
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
CITY MANAGER
PARIS. TEXAS
)
RECEIVED
MAR 0 5 2002
C. Extra products (as needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per quart
$ 1.80
$ 4.80 BASE
$ 2.25 BASE
$ UP TO 111 INCL. AFTER 1. 50 PER II
$ UP TO 1 Qt. INCL AFTER 1.50 PER QT.
$ N/C
$ N/C
$ N/C
D.
Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 8 qts.)
Filter brand name MOTORCRAFT $ 32.95 BASE
..
CLASS 6 - Trucks (2-112 ton and 3 ton /6 & 8 cylinder / diesel) (21 Units):
A.
One (1) oil filter $ 27.50
Basic services
Two (2) oil filters $ 35. 50
Drain crank case, install new oil filters, some engines require two filters
(brand name MOTORCRAFT, PRONTO ), fill with oil (up to 20 quarts -
15W 40), grease all fittings, lubricate hinges and latches.
B.
Services check list
Check, clean or replace air filter (brand name MOTORCRAFT, PRONTO
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace ifneeded)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
RECEIVED
MAR 0 5 2002
CITY MANAGER
pARIs. TEXAs
)
C. Extra products (as needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per quart
$ 1.80
S 9 "00 BASE
$ 2.25 BASE
$ UP TO 1# INCL. AFTER 1.50 PER #
$ UP TO 1 qt. INCL. AFTER 1.50 PER QT.
$ N/c
$ N/C
$ N/C
f'
D. Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 20 qts.)
Filter brand name MOTORCRAFT $ 32.95 BASE
...
CLASS 7 - Refuse Trucks and Street Sweepers Service Cleanine Equipment (diesel)
(18 Units):
A.
Basic services
$ 47.50
Drain crank case. install new oil filters, (some engines require two filters)
(brand name MOTORCRAFT, PRONTO ), fill with oil (up to 20 quarts -
15W40), grease all fittings. lubricate hinges and latches.
Rear power Uniton sweeper & sewer equipment $ 27.50
Drain crank case. install new oil filter. (brand name MOTORCRAFT ) fill with oil
up to 12 quarts, 15W 40, grease all fittings. lubricate hinges and latches.
B.
Services check list
DO NOT SERVICE AIR. FILTER
Check and fill transmission
Check and fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades,
Check for oil leaks under vehicle
CITY MANAGER
PARIS, TEXAS
RECEIVED
MAR 0 5 2002
C. Extra products (as needed)
Oil per quart
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per quart
$ 1.80
$ 2.25 BASE
$ UP TO 1# INCL. AFTER 1.50 PER #
$ UP TO 1 qt. INCL. AFTER 1.50 PER QT.
$ N/C
$ N/C
$ N/C
D. Automatic transmission filter/fluid change
(20,000 mile intervals or as needed -up to 20 qts.)
Filter brand name BALDWIN. PRONTO $ 57.95