2002-058-RES ACCEPT PROPOSAL OF HAYTER ENGINEERING SERVICES FOR WORK ON STILLHOUSE REALIGNMENT
RESOLUTION NO. 2002-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ACCEPTING THE PROPOSAL OF HAYTER
ENGINEERING FOR ENGINEERING SERVICES FOR PRELIMINARY
WORK FOR THE REALIGNMENT OF STILLHOUSE ROAD AND
AUTHORIZING AN ENGINEERING SERVICES CONTRACT; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Paris is in need of engineering services for preliminary work for the
realignment of Stillhouse Road; and,
WHEREAS, Hayter Engineering has made a proposal to perform such services, and the City
Council finds and determines that said proposal is acceptable and Hayter Engineering should be
awarded an engineering services contract for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the proposal of Hayter Engineering, attached hereto as Exhibit A, be, and
the same is hereby, accepted.
Section 3. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, an engineering services contract with Hayter Engineering, under the
terms and conditions and in a form approved by the City Attorney, for preliminary work for the
realignment of Stillhouse Road.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 11 th day of March, 2002.
~~~~
Michael J. Pfi r, or
ATTEST:
~~es\~S&~~lerk
Id" HAYTER
R ENGINEERING, INC.
4445 S.E. LOOP 286
PARIS, TEXAS 75460
(903) 785-0303
t=AX (903) 785-0308
CONSULTANTS PLANNERS ENGINEERS
March 5, 2002
Mr. Shawn Napier, P.E.
City Engineer
City of Paris
P.O. Box 9037
Paris, TX 75460
Re: Stillhouse Road Alignment Studies
Dear Shawn:
This letter is to follow up on your request for a proposal for alignment studies on Stillhouse Road
between Clement Road and Loop 286. We appreciate your confidence in the qualifications of our
firm in selecting us for negotiations on this project. We look forward to working with you for a
successful conclusion.
As previously discussed, we have contacted Dallas Aerial Surveys and requested aerial photo
coverage of the project area, which will be suitable for enlargement to 1" = 20' scale together with I
foot contours. They anticipate that this work can be completed in less than 30 days.
Our recommended approach would be as follows:
1. Obtain good quality recent aerial photography of the project area.
2. Using the City's tax maps, Appraisal District information or similar, overlay the approximate
property boundaries onto the aerial photograph.
3. Determine classification of street designed from the City's master thoroughfare plan.
4, Review the City's drainage master plan and FEMA floodplain information to make a
preliminary determination as to size of drainage structure required.
5, Using design criteria from the City's subdivision ordinance, and other sources as appropriate,
provide three to five alternative alignments.
6. Prepare a general discussion of the advantage and disadvantages of each proposed alignment.
7. Develop preliminary cost projections for each alignment.
8. Develop an estimate of number of parcels that would need to be acquired for construction of
each alignment.
9. Coordination meetings with City staffas required to complete the project, and two meetings
with the City Council or other commissions as requested.
.
"
"
Our fee for the above services would be $8,500 which includes the aerial photography, and we would
estimate about 60 days would be required from the time the aerial photography is received.
EXHIBIT A
Shawn Napier
March 5, 2002
Page 2
Please let me know if I can provide any additional information.
Sincerely,
Qj EN~EroNG. me.
R. Reeves~, P.E.
President
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