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05 Approval of Official Record of CouncilCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 08/06/08 Council Date: 08/11/08 Originating Department: City Clerk Presented By: Janice Ellis Agenda Item No.: 5. RECOMMENDED MOTION: Motion to approve as presented. POLICY ISSUE(S): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meetings on July 28, 2008 and August 4, 2008 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meeting of July 28, 2008 and August 4, 2008 ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris . 000001 Revised 2/04/08 REGDLAR MEETING OF THE CITY COUNCIL, CITY OF PARIS July 28, 2008 The City Council of the City of Paris met for a regular session at 6:00 P. M. Monday, July 28, 2008, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will Biard; and Edwin Pickle City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Lisa Wright, Community Development Director; Karl Louis, Chief of Police; Doug Harris, Interim Director of Utilities; and Priscilla McAnally, Library Director Absent: Council Member Bi11 Strathern Onening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 6:00 p.m. 2. Invocation. Pastor Patrick Cannon of Lamar Avenue Church of Christ gave the invocation. 3. Pledge of Allegiance. Council Member Brown led the pledge. 4. Citizens Forum. Don McCaskill, Blossom, Texas - on behalf of the Valley of Caddo Museum and Cultural Center, expressed appreciation to Officer Alan Boaz, Sheriff B.J. McCoy, and Chief Karl Louis for their outstanding work during the recent gun and knife show. Gene Ray, 6339 Lamar Road, Reno, Texas - spoke in opposition to the sign ordinance, specifically the provision dealing with temporary signs. . UOUOU2 Regular City Council Meeting July 28, 2008 Page 2 Lisa Denman, 6339 Lamar Road, Reno, Texas - spoke in opposition to the sign ordinance, specifically the provision dealing with temporary signs. Randy Jordan, A-1 Pest Control - he asked that the deposit for a water meter be reduced. Bruce Carr, 845-42nd S.E. - he spoke against water rates subsidizing sanitation and cautioned against possible conflicts of interest when Council Members speak directly to vendors. Barney Bray, 3230 Mahaffey - he said when considering sanitation fees, the public needed to know the true costs and that it be backed up with data. Consent Agenda Mayor Freelen inquired if there were any items that Council Members wanted to pull from the Consent Agenda for discussion. Subject to the minutes of July 14, 2008, being corrected to reflect Mary Loyce should be Mary Lawrence and Jered Bendict should be Jered Benedict; and that Council Member Biard was recused from voting on the traffic commission appointments, Council Member Biard made a Motion to approve the Consent Agenda and Council Member Kear seconded the Motion. The Council voted six (6) for and none (0) opposed to approve and adopt the Consent Agenda Items as follows: 5. Deliberate and act on the approval of minutes from the meetings on July 10, 2008, July 14, 2008 and July 17, 2008. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Planning and Zoning Commission. (7-14-08) b. Board of Adjustment. (7-8-08) 7. Deliberate on drainage ditch maintenance report. 8. RESOLUTION NO. 2008-055: A RESOLUTION OF THE CITY COUNCIL OF THE CIT'Y OF PARIS, TEXAS APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE DEPARTMENT OF STATE HEALTH SERVICES ("DSHS") DOCUMENT NO. 2009-028228-001 RLSS-LOCAL PUBLIC HEALTH SYSTEM, FOR REGIONAL AND LOCAL MEDICAL SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 9. RESOLUTION N0.2008-056: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE CONTRACT WITH THE DEPARTIVIENT OF STATE HEALTH v 000003 Regular City Council Meeting July 28, 2008 Page 3 SERVICES ("DSHS") DOCUMENT NO. PARTICIPATION, FOR REGIONAL AND OTHER FINDINGS AND PROVISIONS PROVIDING AN EFFECTIVE DATE. 2008-024591-001 A NNS - WIC CARD LOCAL MEDICAL SERVICES; MAKING RELATED TO THE SUBJECT; AND 10. RESOLUTION NO. 2008-057: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE CONTRACT WITH THE DEPARTMENT OF STATE HEALTH SERVICES ("DSHS") DOCUMENT NO. 2008-024359-001 CHS - PRIMARY HEALTH CARE, FOR REGIONAL AND LOCAL MEDICAL SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 11. RESOLUTION NO. 200$-058: A RESOLUTION OF THE CITY COLINCIL OF THE CITY OF PARIS, TEXAS; NOMINATING KEV1N CARRUTH FOR PLACE 2 ON THE TEXAS MLINICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL BOARD OF TRUSTEES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Agenda 12. Presentation by Reeves Hayter on the progress of the Lake Pat Mayse Water Study Committee. Chairman Reeves Hayter presented to the Council a report on the progress of the Lake Pat Mayse Water Study Committee (See Exhibit "A" incorporated herein.) Mayor Freelen asked Mr. Hayter about citizen participation at their committee meetings. Mr. Hayter responded with there was not a lot of input from citizens during their public forums. Mayor Freelen inquired if the committee would be making a recommendation to the citizens whether or not to sell water. Mr. Hayter said the committee was divided on that issue. Council Member McCarthy asked if that was in the charge to the committee. Mayor Freelen said it was not, but that with their knowledge and resources they should be the ones to make the recommendation. Council Member Brown wanted to know what kind of environmental and economic impact it would have for the public if the lake level was rasied from 451 feet to 455 feet. Mr. Reeves said they did not have that information, but should be able to provide it upon completion of studies done by the engineers. Council Member Kear inquired if they were still on schedule for the volumetric study. Mr. Reeves said they were approximately a week ahead of schedule. Council Member Pickle wanted to know if the water contracts had been reviewed. Kevin Carruth said the water contracts had been forwarded to Jim Matthews for review and the possibility of restructuring some of the contracts. Mayor Freelen said initially Irving wanted to purchase water only at off-peak times and asked if that was still the case. Kevin Carruth said that was correct. Kevin Carruth also said there had never been any - UUUUU4 Regular City Council Meeting July 28, 2008 Page 4 discussion about Paris selling water rights and that there would be no discussion on that subject. 13. ORDINANCE NO. 2008-021: AN ORDINANCE OF THE CITY COLTNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 28, SIGNS AND BILLBOARDS, OF THE C4DE OF ORDINANCES OF THE CITY OF PARIS, TEXAS; PROVIDING FOR REVISED AND EXPANDED DEFINITIONS; PROVIDING FOR REGULATION AND PERMITTING OF BILLBOARDS, OFF-PREMISE AND TEMPORARY SIGNS; SIGN PLACEMENT LOCATIONS; PROVIDING REVISED SIZE SPACING REGULATIONS; PROVIDING A PROCEDURE FOR REMOVING NON-CONFORMING, ABANDONED, OBSOLETE, NUISANCE OR OTHERWISE UNLAWFUL SIGNS; PRO'VIDING AN APPEAL, VARIANCE AND SPECIAL EXCEPTION PROCESS TO PERMITTING REQUIREMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. Mayor Freelen stated that the City Council and the Task Force on Code Enforcement had conducted several joint warks sessions and spent a lot of time on this subject. He also said during those work sessions, the public had several occasions to give input on this subject. Mayor Freelen said this ordinance was developed as a result of those work sessions. Lisa Wright said the recommended changes included a new provision regulating temporary signs, including a provision which will allow torpedo signs four times a year under a temporary sign permit; a new provision regulating A-frame signs; the current section on billboards was deleted and replaced with an expanded section; expands the list of signs that do not require permits; adds permit fees for billboards and a variance; and provides for appeals and variances to the ordinance. A Motion to approve this item was made by Council Member Biard and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. 14. Deliberate and act on the final plat of Lot 2, Block A, West Austin 212 Additian, being number 2035 West Austin. A Motion to approve this item was made by Council Member Brown and seconded by Council Member Kear. Motion carried, 6 ayes - 0 nays. 15. Deliberate and act on the preliminary plat, the master plat, and Final Plat of Lot 1, Block A, Hale 323 Addition, being located in the 3000 block of 19`n Street N.W. A Motion to approve this item was made by Council Member Kear and seconded by Council Member McCarthy. Motion carried, 6 ayes - 0 nays. - UOOOUS Regular City Council Meeting July 28, 2008 Page 5 16. Deliberate and act on the final plat of Stone Ridge Phase 4 Subdivision and RESOLUTION, NO. 2008-059: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING AN OFF-SITE DRAINAGE AND UTILITY EASEMENT FROM MARK AND LARRY CUNNINGHAM FOR THE DEVELOPMENT OF STONE RIDGE PHASE IV LOCATED AT 47T" STREET NE AND FM 195, UPON AND ACROSS A PORTION OF LAND IMMEDIATELY WEST OF THE PROPOSED DEVELOPMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve these items was made by Council Member Brown and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. 17. Deliberate and act on appointments of City Council Members to serve as liaisons on city boards, committees and commissions. Mayor Freelen asked Council Members to select a board, committee or commission to which they would be willing to work with as a liaison. Council Member Pickle selected the Airport and Band; Council Member Brown selected Building and Standards and PEDC; Mayor Freelen acknowledged that he was required to sit on the PEDC Board; Council Member McCarthy selected the Housing Authority; Council Member Biard selected Historic Preservation Commission; and Council Member Kear selected Main Street and the Board of Adjustments. Council decided to place this item on the next Agenda to allow Council Member Strathern to select a board from among the Library, Board of Health, Planning and Zoning, and Traffic Commission. 18. Deliberate and act on alternative methods to fund demolition of remaining Casa Bonita Apartments. Council Member Pickle asked that they discuss items 18 and 23 together. A Motion to move item 23 forward was made by Council Member McCarthy and seconded by Council Member Kear. Motion carried, 6 ayes - 0 nays. 23. Deliberate on sanitation fee methodology. Gene Anderson explained that the City had provided sanitation services for many years and in addition to residential pick up, other services provided included street sweeping, brush pickup a compost site, and post closure maintenance of the City's old landfill. Mr. Anderson stated should the City vote to privatize residential pickup, that sanitation expenses would continue unless Council also contracted those services out. Council Member Pickle suggested they call an election on the issue of trash privatization for November. Council Members Brown and Biard, as well as Mayor Freelen were opposed to putting this on the November ballot, because there was not enough information. Council 1Vlember Brown " 000006 Regular City Council Meeting July 28, 2008 Page 6 suggested they look at the fees during the budget process. Council Member Biard said when setting the fee, they would need to determine what sanitation services they were going to include. A Motion to table items 18 and 23 was made by Council Member Kear and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. 19. RESOLUTION NO. 2008-060: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS AND LAMAR COUNTY, TEXAS TO MAKE APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE FOR A JUSTICE ASSISTANCE GRANT PROGRAM (JAG) GRANT TO REPLACE SERIOUSLY OUTDATED DESKTOP COMPUTERS USED IN THE CRIMINAL INVESTIGATION DNISION AND PATROL DIVISION OF THE PARIS POLICE DEPARTMENT; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTNE DATE. Mayor Freelen opened the public hearing and asked anyone wishing to speak in favor of this item to please come forward. No one spoke. Mayor Freelen asked anyone wishing to speak in opposition to please come forward. With no one speaking, Mayor Freelen closed the public hearing. Kevin Carruth explained that the City and County would equally split the $20,340.00 grant and that the police department would use the funds ta replace ten desktop computers. A Motion to approve this item was made by Council Member Biard and seconded by Council 1Vlember McCarthy. Motion carried, 6 ayes - 0 nays. 20. Convene in Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/ar on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflict with this chapter. a. To receive Attorney advice regarding legal issues related to the Preliminary Investigative Report on the diving accident and fatality at the water treatment plant on May 12, 2008. Mayor Freelen convened Council into Executive Session at 7:47 p.m. 21. Reconvene in Open Session to take possible action regarding those matters discussed in Executive Session. - UOOU07 Regular City Council Meeting July 28, 2008 Page ? a. To receive Attorney advice regarding legal issues related to the Preliminary Investigative Report on the diving accident and fatality at the water treatment plant on May 12, 2008. Mayor Freelen reconvened Council into open session at 8:15 p.m. Mayor Freelen announced there was no action to be taken at that time. 22. Deliberate on protocols for City Council meetings. Kevin Carruth stated that Council had asked for this item at the last meeting. Council discussed the possibilities of receiving the agenda packets a week in advance, having ordinances go through two readings before adoption, conducting workshops before regular meetings, changing the meeting times and/or days of the months. Mayor Freelen asked Kevin Carruth to discuss these options with staff and get back with Council at the next meeting. 24. Consider and approve future events for City Council andlor City Staffpursuant to Resolution No. 2004-081. Kevin Carruth asked Council Members to let him know if they planned to attend the TML Seminar. Mayor Freelen said he would be on vacation the week after Labor Day. 25. Deliberate on possible future agenda items. Council Member Pickle requested a discussion item on trash privatization be placed on the next agenda. Kevin Carruth asked that they schedule a budget workshop for Monday, August 4' at 4:00 p.m. and Council did so. 26. Adjournment. There being no further business, a Motion to adj ourn was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 8:32 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK a UUOVU6 PAT MAYSE WATER COMMITTEE REPORT #1 TO PARIS CITY COUNCIL Date: July 21, 2008 In late 2007 the City of Paris was contacted by the City of Irving regarding the possibility of the sale of water from Pat Mayse Reservoir to the City of Irving. The two cities entered into a Memorandum of Understanding executed by Paris on January 14, 2008, in which the City of Paris agreed to negotiate exclusively with the City of Irving regarding such potential sale until December 31, 2008. Because an adequate water supply is critical to the future of the community and to assure that all citizens' concerns are addressed in an open and full manner, the City Council created the Pat Mayse Study Committee. The committee consists of l 1 voting members and 6 non-voting members. The committee met for the f rst time on March 27, 2008 and has met 7 times since. The committee's intent is to meet on a bi-weekly basis. To assist the committee, the council retained the services of an attorney specializing in water law, Mr. Jim Mathews of Mathews and Freeland, LLP; a water resources engineering firm, HDR Engineering, Inc., Austin, Texas; and a utility management consulting firm, R.W. Beck Corporation, Inc., Richardson, Texas. City staff including City Manager Kevin Carruth, City Engineer Shawn Napier, Director of Utilities Doug Harris, City Secretary Janice Ellis and others have greatly assisted the committee. The "Paris News" has devoted extensive coverage to the committee's meetings. To date we have accomplished the following: The committee organized, selected officers and established a meeting schedule. We adopted goals and objectives which were provided separately to the City Council. Tentatively, our schedule is to issue a final report to the City Council in the early part of December 2008, but this is dependent upon timely production of several outside studies which are beyond the control of the committee. Our stated goal is to "Educate, inform, and advise the Paris City Council and citizens of Lamar County as to the best long-range commitment of its water resources." 2. Thursday, May 29, 2008, attorney Jim Mathews gave an initial presentation to the committee. Information provided by Mr. Mathews and the briefing book provided by city staffindicates that the City has the right to divert and use up to 61,610 acre-feet per year (roughly 55 million gallons per day (mgd]), from Pat Mayse. This right was granted by the State of Texas, which controls all the surface water within its borders, to the City of Paris with a 1 4 „ ~ 00 (i~~ "priority date" of 1964, meaning this water right would have priority over any other rights that might affect Pat Mayse that were granted at a later date in time. The City stores this water in the reservoir between elevations 451 and 415 and the right to store this water was granted in a contract between the City and the Corps of Engineers. The volume in Pat Mayse below elevation 415 is reserved by the Corps of Engineers for sediment storage. The volume above 451 is reserved by the Corps of Engineers for flood control storage. Water automatically overflows through an uncontrolled spillway anytime that the level of Pat Mayse rises above 451. At elevation 477 the emergency spillway reaches its peak design discharge. Members of the committee were initially concerned that the portion of the City's water rights in Pat Mayse which have not historically been exercised were subject to possible cancellation by the State. Mr. Mathews expressed his opinion that this is highly unlikely, based upon precedent and the fact that there is legislation protecting the rights of cities that participate in the construction of water reservoirs for future water supply, and opinions on rights to this water are subject to changes by future legislatures. Mr. Matthews stated that, regardless of the possibility of the cancellation of these rights, the City should investigate the sale, lease, or other use of the water as a possible financial asset. We also learned that some water resources in the Red River Basin are subject to the Red River Compact, an agreement among Texas, Louisiana, Oklahoma and Arkansas that apportions the water in the Red River among those states. Mr. Matthews advised that the water which enters Pat Mayse Reservoir is not subject to the Red River Compact until it exits the reservoir. The City also has resources in Lake Crook and retu.rn flows from its wastewater treatment plant and from various industries which also are not subject to the Compact. 3. We reviewed contracts between the City and Campbell Soup, Lamar County Water Supply, Direct Energy, and Lamar Power Partners. These contracts commit the City to supply 30.3 mgd to these wholesale customers. However, their average usage over the last 10 years is less than 10 mgd. A possibility may exist to re-commit some of this water shorter-term, until needed by the wholesale customers. It should be noted that the use of "averages" in water supply discussions can be misleading - the City must be prepared to fulfill the wholesale contracts during peak usage periods. 4. We deteimined that there are no current numbers available as to the capacity of Pat Mayse Reservoir, talcing into account sedimentation over the last 40 plus years. The "safe yield" and volume capacity area relationships that we currently rely on were developed in the 1960's with the design of the reservoir. These have been confirmed roughly by the Corps over the years with "range line" surveys. To obtain current accurate capacity data, the City of Irving has entered into a contract with the Texas Water Development Board for a volumetric survey of Pat Mayse. Irving will pay for the survey and TWDB has completed the field work. Data on the current volume/area/capacity relationship of the lake should be available for the committee's use by September 15, 2008. The volumetric survey will incorporate GPS and 2 r' 000010 sonic depth information to create a contour map of the lake with which the City's engineering consultants will calculate the current volume and safe yield of the reservoir, and confirm the validity of the storage capacity between elevations 451 and 415. 5. Thursday, June 5, 2008 HDR Engineering gave an initial presentation to the committee. HDR is currently working on population and water use estimates for the next 50 years for Paris and its wholesale customers, and we anticipate that this information will be discussed at our meeting on July 24tb. In addition, HDR is analyzing the current safe yield of Lake Crook and other resources that may be available. We asked HDR to work in conjunction with consultants for Irving so that the committee receives independent information or an independent confirmation of information provided by Irving's consultants, but at the same time avoids duplication of studies where possible. An interesting fact offered by the consultants is that in a typical year with average rainfall, 107 mgd flows into Pat Mayse. 60% of that water flows out over the spillway. Of the remaining 40%, one-third is used by the City and its wholesale customers, and two-thirds evaporates. Within the projected 100-year life span of the lake, HDR estimates that a two- year drought will occur five or six times, a three-year drought will occur two to three times, and a five-year drought will occur once. The consultants do not visualize ground water as being a viable source for our needs. 6. On July I Oth the committee met with representatives of the US Army Corps of Engineers. A number of topics were discussed, including recreational uses of the reservoir, reallocation of water uses in the reservoir, and the manner in which the water level in Pat Mayse is controlled. The Corps advised that the recreational facilities at the lake, in particular the boat ramps, are limited to a minimum lake elevation of 448 msl, and maximum level between 457 to 460. Above the upper elevation access roads, ramps, and camping areas may be under water. Below these elevations the boat ramps are out of the water. Slopes in the area of the boat ramps are gradual, so simply extending the ramps would not be very productive in their opinion. The ramps can be made operational at a lower level but the expense may be significant. The water level in Pat Mayse is "uncontrolled." There is a modified "morning glory" spillway'with a crest elevation of 451. When the water level in the reservoir rises above 451 the water flows over the spillway and into Sanders Creek. Below 451 no water is released. The crest of the spillway can possibly be raised. This would require construction of some nature and likely would require congressional authorization. The water level between 451 and 415 is reserved for water supply. Above 451 the storage capacity is for flood control. It is possible, under some circumstances, to reallocate the uses of the storage in the reservoir or to perhaps raise the morning glory spillway to hold additional water in the reservoir. These types of changes would require engineering and 3 T U00011 environmental studies which could easily take five to six years to complete. Funds for the Corps to do studies of this nature would require congessional authorization and would be at least two years away. Reallocation or increasing the supply in the reservoir would require an environmental study which also should be estimated at five years. Changes in the City's water rights permit would likely be necessary to take advantage of the larger storage allocations. Environmental studies show an endangered or threatened species, the "rock pocketbook mussel" in Sanders Creek. 7. Our next steps include a presentation by HDR of potential population and water use projections at our meeting on July 24h. In addition we will continue to monitor progress on the TWDB survey of Pat Mayse and continue to develop information on the City's current available resources. The City of Irving will make a presentation to the committee on Irving's needs and objectives at our meeting on August 7th. The Council should be aware that our current budget and timeframe are very limited. While we currently believe that the $160,000 budget provided by Irving for studies will allow us to reach our objectives, it will not allow the committee to pursue strategies of marginal value. Our current schedule calls for completion of the work and a recommendation to the Council by the end of the year. However, this is dependent upon our engineering and legal consultant's ability to analyze Pat Mayse within a short timeframe after the TWDB report is received. It may be advisable to extend the deadline for two to three months to allow more time for discussion and absorption of these calculations. 4 • UOU01.~ SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS August 4, 2008 The City Council of the City of Paris met for a special session at 4:00 P. M. Monday, August 4, 2008, at the City Council Chamber, 107 E. Kaufman Street, Paris, Texas. Present: Mayor : Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Edwin Pickle; and Bill Strathern City Staf£ Kevin Ca.rruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Lisa Wright, Community Development Director; Bob Hundley, Assistant Chief of Police; Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief; Doug Harris, Interim Director of Utilities; Anthony Bethel, Director of Health Department; Shawn Napier; Director of Engineering; and Priscilla McAnally, Library Director Absent: Council Member: Will Biard Opening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 4:00 p.m. 2. Deliberate on FY 2008-2009 Budget. Kevin Carruth told the Council that staff would be presenting their departmental organizational charts, as well as information on vehicles and capital equipment. Presentations were made by the following: Kent McIlyar, City Attorney - presented the organizational chart for the City Attorney's Office. Janice Ellis, City Clerk - presented the organizational chart for the City Clerk's Office. Lisa Wright, Director of Community Development - presented the organizational chart and a list of vehicles for Community Development, which included the Main Street Program, Building - fl~PP-13 Special Council Meeting August 4, 2008 Page 2 Inspection Division, and Code Enforcement Division. Lisa Wright, Director of Cox Field Airport - presented the organizational chart and a list of vehicles for the airport. Shawn Napier, City Engineer - presented the organizational chart and a list of vehicles for the Engineering Department, which included Public Works, Street Division, Parks/R.O.W. Division, Recreation Division, Garage, Water/Sewer Division, Sanitation Division and Traffic Division. Mr. Napier also covered capital improvements for various divisions. Gene Anderson, Finance Director - presented the organizational chart for Finance & Human Resources, which included the Water Billing Office and Warehouse. Mr. Anderson also provided Council with a list of vehicles for the Water Billing Office. Ronnie Grooms, Fire Chief - presented the organizational chart for the Fire Department and a list of vehicles. Chief Grooms also covered proposed capital improvements. 3. Deliberate on possible future agenda items. None were referenced. 4. Adj ournment. There being no further business, a Motion to adj ourn was made by Council Member McCarthy and seconded by Council Member Kear. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 5:16 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK n(~n~14