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06 Record of Standing CommitteeuYFL.,Yiia« 1jvalub/%.,uiiuui55wns. ACTION: 7 BUDGET INFO: ❑ Financial Report [2 ] Minute Order ❑ D R Expense $ epartment eport ❑ Resolution ❑ Presentation ❑ O di Budgeted Amt. $ r nance ❑ Public Hearin ❑ Other y'I'D Actual $ g Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration Z City Clerk Z Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library E] Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 • 00001.J MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JUNE 26, 2008 1. Call the meeting to order. Chairman Hayter called the meeting to order at 4:05 p.m. 2. Committee member roll call. Janice Ellis called the roll. Members present were Herb Campbell, Dennis Chalaire, John Kruntorad, Rick McDougall, Sharron Nabors, Richard Quarles. Ex-Officio Members present were Byron Billman, Renee Harvey, Bob Campbell, and Jim Kays. Members absent were Gene McWaters, Michael Moffitt, and Jim Noble. Ex-Officio members absent were Frank Wright and Ray Ball. Alternate member Joan Mathis was absent. Also, present were city staff Shawn Napier, City Engineer; Kent McIlyar, City Attorney; Doug Harris, Interim Public Utilities Director; and Janice Ellis, City Clerk. Approval of minutes from previous meetings. (May 29, 2008; June 5, 2008) John Kruntorad made a motion to approve the minutes. Sharron Nabors asked that it be noted that the minutes did not include Jim Matthews' presentation in its entirety. John Kruntorad withdrew his motion. Dennis Chalaire suggested that the transcript of Jim Matthews' presentation prepared by Charles Richards be attached to the minutes. Mr. Chalaire also suggested the questions be attached for Jim Matthews, as well as HDR Engineering to the minutes. Subject to the attachments being affixed to the minutes, a Motion to approve the minutes was made by Dennis Chalarie and seconded by Sharron Nabors. Motion carried unanimously. 4. Citizens forum. No one spoke. 5. Review Goals and Objectives. Shawn Napier reviewed the goals and objectives with the Committee. It was a consensus of the Committee to make the following changes to the necessary work tasks: Current Pat Mavse stand alone yield. Receive consultants opinion of Pat Mayse safe yield Page 1 of 3 w OOVOIV by November 13`h instead of the August 21S` meeting. Reallocation of flood control storage in Pat Mavse. Engineering opinion on safe yield possibly available from this source by the November 13`h meeting instead of the Octoberl6th meeting. John Kruntorad inquired if the information from Jim Matthews would be made available to the Corp of Engineers and Shawn Napier answered in the affirmative. Mr. Kruntorad asked about the fees for HDR. Mr. Napier said the current spreadsheet reflected HDR' fees would be approximately $133,000.00, but that there were some items that would be coming off of that list. He estimated HDR's fees would come in under $100,000.00 and said that anything over $75,000.00 would have to go back to Council for approval. 6. Review and discuss section 15 of the briefing book. Chairman Hayter referred the Committee to the Chart prepared by Herb Campbell. (See Exhibit "A" attached and incorporated herein) Chairman Hayter reminded the Committee that the figures were based on averages. Next, the Committee discussed data from the Corps of Engineer reflecting intake and outflow. Herb Campbell said there were physical means to keep the water from going over the overflow. Chairman Hayter said the contract did not allow for storage over 451 feet, but that the contract could be amended. 7. Review budgets for consultants. Shawn Napier went over the budget for the consultants (See Exhibit "B" attached and incorporated herein) Chairman Hayter inquired if Shawn had suggested work items that could be deleted and Mr. Napier said there were items in task 3 that could be taken out. 8. Receive questions for the U.S. Corps of Engineers. Chairman Hayter reminded the Committee to submit their questions to Shawn Napier for the July 10`h meeting. 9. Possible future agenda items. Herb Campbell asked that Mr. Napier provided an overlay of Pat Mayse Lake and Cooper Lake reflecting normal pool elevations. Shawn referred the Committee to the briefing book reflecting Cooper Lake elevations during the drought. Dan Smith wanted to know how much water Irving took out of Cooper Lake on a daily basis. Mr. Napier referred the Committee to section 12 of the briefing book. Chairman Hayter said they would hear from the Corps of Engineers on July 10`'' and should Page 2 of 3 . 000017 have population projections on July 24`n 10. Adjournment. There being no further business, a motion to adjourn was made by Sharron Nabors and seconded by Rick McDougall. Motion carried unanimously. The meeting was adjourned at 5:20 p.m. ~ Approved this 1~ day c Page 3 of 3 w 000018 1 I o ~ 7I'. IO ON'I IO I ~ N 3' m m If I I~ O' , w C y y'...I 0 I~ I~ II 'G L 41 a I ,I3 G1i ~I N N IO m I C I 'f o' o ~ mld~~lm ry~ N N N un y i;;wl Aw 2 I~I I`vI j~ll~ y I.. I 0~ ~ irn o K I W rp (T ~ I W . OD (O ll 0 D oj AOD I 'I I(T OD w ' N V ~~Ic0 t0 T 1 o o! o 0 -l i~ I cn OD.O. 1 I I : O I O ~ i ~ 1 O c c g 0~~ o o$'~ fc m Ut W-~N I OD V T I Ol I~ W II W Cn rn cn o rno,o,ai,rn ~~V.pIOIyI-II0IO I I ~ I (A~ O~(Ap O O CD W I.Uta S~ (W O I V A~ ~ ~ . I O Of W ~I A 1 V ' ~O IN A IN W W Im W.O 01 (O 0 (T O W't0It0 ao m (3) (71 ~ Ol ( lrn 0 I IV ODI ' I O O I, O II A ~ N W. 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Members absent were Dennis Chalaire and Richard Quarles. Ex-Officio members absent were Byron Billman and Bob Campbell. Alternate member Joan Mathis was absent. Also, present were city staff Shawn Napier, City Engineer; Kent McIlyar, City Attorney; Doug Harris, Interim Public Utilities Director; and Janice Ellis, City Clerk. 3. Citizens forum. Jackie Alsobrook, 4135 Misty Lane - she spoke in opposition of selling water, but did say if water was sold at all that it should only be sold in Lamar County. 4. Question and Answer session with U.S. Army Corps of Engineers. (See List of Questions for the U.S. Army Corps of Engineers attached as Exhibit "A") Shawn Napier introduced Randall Dobbs, consultant for the City of Irving, Todd Reck, and Steve Pettit from the City of Irving. Mr. Napier also introduced Jan Hotubee, Mark Ellison and Amy Jordan with the Corps of Engineers. (1) Mark Ellison said the minimum lake level at which the boat ramps at Pat Mayse were operation was approximately441 feet and the maximum level was approximately448 feet. He said with regard to road closures you get in trouble around 457 feet. (2) With regard to the conservation pool, Jan Hotubee said anything over 451 feet would cause overflow. She said there was no way to control it without construction and the process was inuch inore involved than just putting in a gate. Prior to construction, a dam safety study would be required, as well as congressional authorization. Page l of 3 . 000021 process was much more involved than just putting in a gate. Prior to construction, a dam safety study would be required, as well as congressional authorization. (3) Ms. Hotubee stated that the stream gauge flow was the rnethod used to measure inflow, outflow and evaporation at Pat Mayse Lake and that it was the scientific method approved. (4) Ms. Hotubee explained they did not have the data to reflect what the daily drawn capacity of the lake would be when fully silted. She said the last sediment survey was done in 1985 and she did not know the amount of silt that had come in since then. (5-6) Ms. Hotubee said the Corps did not have plans to increase the capacity of the lake, nor did they have the funds available to improve the capacity. (7) Ms. Hotubee said that a daily average was not used for evaporation and spillway discharge in GPD. (8) As to how much water would be available in the conservation pool should a five year drought reduce the replenishing process by just 10% per year of an average annual of rainfa1142.6 inches, Ms. Hotubee reported a determination could not be calculated without review of historic data. (9) Ms. Hotubee said there were big releases out of Hugo and she wasn't swe if those would have a big impact. She also said there was a problem in that there is an endangered species in Pine Creek and identified it as being a Ouachita rock- pocketbook, a rare freshwater mussel. (10) Ms. Hotubee said she was not aware of any mandates. (11) Todd Reek said they were looking at different options and Ms. Hotubee said they would have to conduct studies to make the detennination. (12) Ms. Hotubee stated the least expensive and easiest route would be to raise the dam. She said dredging was very expensive and they would have to determine if there was toxic waste. Should there be toxic materials in the sediment, it would require special handling. (13) Ms. Hotubee said the Corps were interesting in participating in improvements and could look at options to obtain funding from the federal government. (14) An environmental impact study will need to be conducted which would be part of the reallocation study. The estimated completion of the study is five years. Page 2 of 3 4 000022 5. Possible future agenda items. The City of Irving will be at the August 7`h meeting to give a presentation. Next month the Committee will received population and water use projections from HDR. Chairman Hayter announced the next meeting would be Thursday, July 24, 2008, at 4:00 p.m. 6. Adjournment. There being no further business, the meeting was adjourned at 5:40 p.m. Approved this Zday of J, 20 8. Reeves Hayter, hairma Page 3 of 3 0 000023 Questions for the U.S. Army Corps of Engineers 1. What is the maximum lake level and minimum lake level at which the boat ramps at Pat Mayse Lake are operational? Is it feasible to make boats operational at lower lake levels than is now the case? 2. Is there a way to keep the lake level higher at the start of summer by not releasing water unless the level were at 457 or above, instead of at 451? We get very little of our rain in July and August, and evaporation is at its highest. Is there not a way to put a gate where the water leaves the lake so that water levels in the summer start their decline from a higher level? At what lake level does it become a problem in the parks, picnic areas, etc. around Pat Mayse Lake? 3. How accurate are the Corps' data on inflow, outflow and evaporation at Pat Mayse Lake? Just estimates? Is the data scientifically valid? Describe the processes through which inflow, outflow, and evaporation are determined. 4. What will be the daily drawn down capacity of P.M. Lake when fully silted, (2065)? 5. Does the Corps have plans or been asked to prepare plans for increased capacity at P.M. Lake? 6. Are there funds available through the Corps to improve capacity at P. M. Lake? 7. At P. M. Lake what amount does the Corps use for daily average of evaporation and spillway discharge in GPD? 8. How much water would be available in the conservation pool (415 ft. - 451 ft.) if a 5 year drought reduced the replenishing process by just 10 % per year of our average annual of rain fa1142.6 in. ? 9. Would the reduction in current spillway overflow (if water was diverted prior to the spillway) create problems downstream on flowage requirements within the Red River ? 10. Does the Corps require (mandate) certain flows through P. M. Lake that would prohibit City redirection (sale) of water that never reaches overflow capacity? 11. Would the pumping of water from Lake Hugo into P.M. Lake create problems P. M. Lake was not designed to handle? (Quicker silt accumulation, less flood control, water quality, plant. animal or recreational issues) 12. If P. M. Lake's capacity was to be increased which method dredging, raising dam, or moving upstream would increase capacity the best and be the most economical to accomplish? 13. Would the Corps be interested in participating in future P. M. Lake improvements relating to capacity building? Exhibit "A" . OODU211, 14. What environmental studies or permits are required when considering the sale of water from Pat Mayse? 15. When considering Pat Mayse Lake as a reservoir for increasing the lake capacity or for a storage pool, what regulatory restrictions or requirements have to be met? Does the potential effect on recreational use come into play under these considerations? . 000025 MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON CODE ENFORCEMENT 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, JULY 1. 2008 Call meeting to order and roll call. Chairman Wilson called the meeting to order at 5:05 p.m. A. The following members were present: Don Wilson, Chairman Will Biard Bruce Frazier Jim Lassister Don Taylor John House Cheryt Moore Zachary Saffle Pete Kampfer Bee Garmon John Fuston B. The following members were absent: Steve Brown Jerome Pipkins Marilyn Bellevance Jerry Rose C. Also present was Kevin Carruth, City Manager; Lisa Wright, Director of Community Development; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Karl Louis, Chief of Police; and Ronnie Grooms, Fire Chief. 2. Approval of minutes from previous meeting.(June 3, 2008). Subj ect to the minutes reflecting John Fuston being absent and Jim Lassister being the person who seconded the Motion for approval of the minutes of May 20, 2008, a Motion to approve the minutes was made by Council Member Biard and seconded by Bruce Frazier. Motion carried unanimously. 3. Continued discussion of and possible action on recommending provisions regulating the Page 1 of 4 . 000026 storage and placement of recreational vehicles. Chairman Wilson referred the Committee to draft two of the travel trailer ordinance and reviewed the proposed changes as requested by the Committee. There was discussion about whether or not the exemption would stay with the special vehicle or with the property where the special vehicle was located. It was a consensus of the Committee to make the following changes: In General. 2) was moved to the "exceptions" section since it will apply only to grandfathered vehicles and expanded in that section to include "or if no curb line exists, 11 feet from the existing roadway." 3) 14 maximum days per calendar year was added. 9) the words "within any portion of the side yard or rear yard which is" were deleted. Exceptions. (a) the words "item 1"(from the "In General" section) are to be inserted between the words "the" and "Chief." (b) this section was added and shall read: this exception shall apply only to the registered vehicle registered at that specific location. Registration of Special Vehicles. 2) the words "from item 1" (from the "In General" section) are to be inserted between the words "exempY" and "from." Chairman Wilson asked Lisa Wright to explain the procedure for registering a special vehicle with the City. Lisa Wright said the person who wishes to register a special vehicle should come to her office and complete a form that will be developed. After completion of the form, a Code Enforcement Officer will go to the location and take a photograph to document the vehicle being grand-fathered, then the Police Chief will be forwarded the application to determine if it meets the safety requirements. If the vehicle meets the safety requirement, it will be registered with the City. Ms. Wright also stated there would be no registration fee. Subject to the above changes, a Motion to accept this Ordinance was made by Pete Kampfer and seconded by Cheryt Moore. Motion carried unanimously. Chairman Wilson inquired as to when the ordinance would be submitted to the City Council and Lisa Wright estimated it would be in August. Page 2 of 4 - 00002 i Bruce Frazier left the meeting at 5:50 p.m. 4. Continued discussion of and possible action on recommending revisions to the ordinance regulating large animals within the city limits. Chairman Wilson moved to draft two of the large animal ordinance for review by the Committee. After a brief discussion regarding section (a), it was a consensus of the Committee to add a new number (1) to read as follows: livestock cannot be kept on less than one-half (%2) acre; the other numbers will read the same but the numbering will change to (2) and (3). Walter Cavendar, 713 Oak Street, inquired if the %z acre had to be combined in one lot. Chairman Wilson said he did not anticipate a problem as long as he had a total of %2 acre of property. Chief Louis recommended grandfathering the animals that had been on the same property for years because of possible court issues on these specific circumstances. Chairman Wilson said he was concerned about health issues when he saw horses standing in deep mud on %2 acre lots. Mr. Wilson said this situation was not good for the horse or the neighbors. Chief Louis said if it was unsanitary, that would be a different issue and they should handle that anyway. Pete Kampfer was opposed to grandfathering the animals. Bee Garmon arrived to the meeting at 6:15 p.m. Chairman Wilson asked that Chief Louis conduct a survey and get back to the Committee with regard to how many animals could be possibly grandfathered. Don Taylor said that the Committee might want to consider giving the land owner up to a year to make other arrangements for the animal. Council Member Biard asked Chief Louis to provide the lot size in his survey. Cheryt Moore asked that photographs also be taken of the animal and location. Chairman Wilson asked staff to bring back to the next meeting the revised draft of the demolition by neglect ordinance. Some of the Committee Members were questioning the enforcement of the ordinances they had submitted and that had been passed by City Council. Kevin Carruth reminded the Committee that when they started this process they were asked to consider whether sufficient resources were available to the staff to enforce the new ordinances. Mr. Carruth reminded the Committee that there are only two code enforcement officers for the entire City of Paris and they were diligently working the cases with the resources available, which were limited. He reminded them that for the past several months seventeen people have been directing the activities of only three people. 5. Adjournment. There being no further business, a Motion to adjourn was made by Zach Saffle and seconded by Cheryt Moore. Motion carried unanimously. The meeting was adjourned at 6:40 p.m. The next meeting of the Task Force will be Tuesday, August 19, 2008 at 5:00 p.m. Page 3 of 4 . 000028 APPROVED THIS 19TH DAY OF AUGUST, 2008. Don Wilson, Chairman Page 4 of 4 V Ot10112J MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, AUGUST 4. 2008 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, August 4, 2008, was called to order at 5:30 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Richard Hunt Darin Manning Benny Plata Brad Archer B. The following members were absent: Bill Harris C. Lisa Wright, Community Development Director, was also present. 2. Election of officers for the upcoming year: a. Chairman - Motion was made by Curtis Fendley, seconded by Richard Hunt to nominate Reeves Hayter. Motion carried 6-0. b. Vice-Chairman - Motion was made by Brad Archer, seconded by Darin Manning to nominate Curtis Fendley. Motion carried 6-0. c. Secretary- Motion was made by Benny Plata, seconded by Curtis Fendley to nominate Richard Hunt. Motion carried 6-0. 3. Approval ofminutes from previous meetings. Motion to approve the minutes of the June 2, 2008, and July 14, 2008, meetings was made by Curtis Fendley, seconded by Brad Archer. Motion carried 6-0. 4. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommending to the City Council the adoption of proposed amendmenfs to the Future Land Use P/an " 000030 Map as fo//ows: A. That the future land use recommended for the property located on Lot 5, City B/ock 305, being number 2110 W. Campbell Street, be changed from Low Density Residential to Light lndustrial. B. That the future land use recommended for the property /ocated on Lot 3, City Block 305, being located in the 2000 block of W. Campbell Street, be changed from Low Density Residential to Light Industrial. Public hearing for items A and B were declared open. The following individuals spoke in favor of the petition. Pete Kampfer, Chamber of Commerce/PEDC, stated they are buying the property to provide a buffer and an access to the Industrial Park. They will be cleaning up the property, also. There was no opposition present. Public hearing was declared closed. Reeves Hayter wanted to ensure that the 150 foot buffer zone along Campbell Street remains residential. Motion was made by Curtis Fendley, seconded by Brad Archer, to approve the changes. Motion carried 6-0. C. That the future land use recommended for the proper[y located on Lot 18, Block 203, Scott & Braden Addition, being number 2306 W. Kaufman, be changed from Low Density Residential to Commercial. Public hearing was declared open. No one spoke for or against the proposed change. Public hearing was declared closed. Motion was made by Brad Archer, seconded by Darin Manning, to approve the change. Motion carried 6-0. 5. Public hearing and consideration of and action on the petition of John and Laura Janes for a change in zoning from a Two-Family Dwelling District (2F) to a Neighborhood Service District (NS) on Lot 3, City B/ock 254, being number 2152 Clarksville Street. . 000031 Public hearing was declared open. The following individuals spoke in favor of the petition: John Janes, 4310 Lakeshore Dr., Reno, stated his wife is a nurse practitioner and is in business for herself. They will make necessary modifications to the building (very minimal) for parking and handicapped accessibility. The property is located across from Dr. Lee's office, the Frame shop is to west, and down the street is a flower shop. Parking will be in front of house. Norma McLaughlin, stated she has lived here for 41 1/2 years. This was residential when they moved in, but the street has become mostly businesses. She said it would be hard to sell their home as a residence now. There was no opposition present. Public hearing was declared closed. Motion was made by Curtis Fendley, seconded by Brad Archer, to approve the petition. Motion carried 6-0. Motion was made by Richard Hunt, seconded by Benny Plata, to recuse Reeves Hayter. Motion carried 5-0. Vice-Chairman took over the meeting. 6. Public hearing and consideration of and action on the Revised Site Plan for Holiday Inn Express/Comfort /nn Suites on Lot 1, B/ock A, Khushi & Esha 318 Addition, being located in the 3000 b/ock of Loop 286 N.E. Public hearing was declared open. The following individuals spoke in favor of the petition: Brad Osborne, Hayter Engineering, stated they didn't previously include enough parking for the client's wishes, so they revised the site plan. There was no opposition. Public hearing was declared closed. Motion was made by Brad Archer, seconded by Richard Hunt, to approve the Revised Site Plan. Motion carried 5-0. 7. Consideration of and action on the Rep/at of Lots 1 and 2, B/ock A, Khushi & Esha 318 Addition, being /ocated in the 3000 b/ock ofLoop 286 N.E. Motion was made by Brad Archer, seconded by Benny Plata, to approve the plat. . 0 OU03~ Motion carried 5-0. 8. Consideration of and action on the Preliminary Plat of Lot 1, B/ock A, Paris Care Center, being number 2880 Stillhouse Road. Motion was made by Brad Archer, seconded by Richard Hunt, to approve the plat subject to the City Engineer's recommendations. Motion carried 5-0. 9. Consideration of and action on the Master Plat of Lot 1, B/ock A, Paris Care Center, being number 2880 Stillhouse Road. Motion was made by Brad Archer, seconded by Darin Manning, to approve the plat subject to the City Engineer's recommendations. Motion carried 5-0. 10. Consideration of and action on the Final P/at of Lot 1, B/ock A, Paris Care Center, being number 2880 Stillhouse Road. Motion was made by Brad Archer, seconded by Darin Manning, to approve the plat subject to the City Engineer's recommendations. Motion carried 5-0. Motion was made by Benny Plata, seconded by Richard Hunt, to return Reeves Hayter to the meeting. Motion carried 5-0. 11. Consideration of and action on the Final Plat of the Hills Phase V. Motion was made by Curtis Fendley, seconded by Richard Hunt, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 12. The meeting adjourned at 6:00 p.m. APPROVED THIS 2ND DAY OF SEPTEMBER, 2008 Reeves Hayter, Chairman 0 000033 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD Januarv 15, 2008 City Hall Council Chambers 107 E. Kaufman 4:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, January 15, 2008 at 4:07 PM at City Hall Council Chambers. PRESENT: Matthew Coyle Cindy Allcorn Kari Daniel Pike Burkhart Wyatt Bowden Larry Womack ABSENT: Jennifer Long Marvin Gorley Karol Lyn Moore Zach Saffle Minutes December 18, 2007 minutes were reviewed by board members and a motion was made by Pike Burkhart to approve the minutes as prepared. Kari Daniel seconded the motion and minutes were unanimously approved. Committee Renorts Organization Committee Reuort - No meeting has been held for this committee at this time but progress is being made with the Gateway & way finding signs. There will be a meeting Friday, January 18, with property owners about placing gateway signs. Agreements should be made at this meeting. There will be 6, 8x12, lighted, signs total, one being placed at each major entrance to Paris. The PEDC is paying for gateway signs and VCC is paying for maintenance. Way finding signs will be the next step in this project. The Council will have to approve paying for way finding signs. The PEDC has put aside $30,000, the VCC $6,000 and First Federal $5,000 ta help with this project. Gateway signs will be finished by the end of 2008, and way finding signs will have to be done in sections. A meeting is scheduled for the organization committee for Monday, January 281h at 5:00 PM at the home of Pike Burkhart. Desim Committee Reaort - No meeting has been held for this committee since last meeting, but it is scheduled for Tuesday, January 22"d at 5:30 PM at the Aikin Building Downtown. Promotions Committee Reaort - No meeting has been held for this committee since last meeting, but it is scheduled for Wednesday, January 23`d at 4:00 PM at the Lamar County Chamber of Commerce Conference Room. Economic Restructuring Committee Report - Zach Saffle, Chairman was absent and no report was given for this committee Main Street Manner's Reuort Attached - DD0031t Reauest For Future Aeenda Items It was requested that Greg Wilson be invited to the next meeting to discuss his findings when looking into the renovation of The Grand Theatre and any information he may have on bringing a Trolley to Paris for the Archery event being held in April. It was also requested that we discuss working a concession booth for the Archery Shoot held in April. Adiournment A motion to adjourn the meeting was made by Matthew Coyle and seconded by Pike Burkhart. Motion passed unanimously. Meeting was adjourned at 5:11 PM. Approved this 19`h day of February 2008. Wyatt Bowden, Chairman ~ 000035 MINUTES OF THE REGUALR MEETING OF THE MAIN STREET ADVISORY BOARD February 19. 2008 City Hall Council Chambers 107 E. Kaufman 4:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, January 15, 2008 at 4:07 p.m., at City Hall Council Chambers. PRESENT: Jennifer Long ABSENT Matthew Coyle Cindy Allcorn Kari Daniel Pike Burkhart Wyatt Bowden Larry Womack Clifton Fendly Visitors: Shannon Barrentine Becky Semple Pete Kampfer Greg Wilson Marvin Gorley Karol Lyn Moore Zach Saffle Minutes January 15, 200$ minutes were reviewed by board members and a motion was made by Pike Burkhart to approve the nunutes as prepared. Jennifer Long seconded the motion and minutes were unanimously approved. Discussion & Action for Particiaation in April Archerv Tournament Becky Semple asked that the board help recruit volunteers and work at a concession stand at the Archery Tournament. There will be two concession stands, one run by Main Street one run by the Paris Visitors & Convention Council. Supplies are bought together for the two stands and the proceeds are split between the two groups. Last year approximately $2,000 was earned for each group. The board would need to secure 15 volunteers for this event. Kari Daniel made a motion that we agree to help with this event. Pike seconded the motion and it passed unanimously. Presentation Regardin2 Grand Theatre bv Greg Wilson Greg was brought to this meeting to discuss his history with the Grand Theatre and what has been done so far. When Greg moved back to Paris the Grand Theatre was empty and he had a lady approach him abaut getting a loan to bring the Grand back to life. After this lady's funding was proving to not be large enough Greg decided to look into the project himself. Using his wife's marketing background he planed to bring the theatre back to life and have events in the building. The building is currently under taxing entities control. Greg partnered with his cousin Holland Harper and had set a budget of approximately $150,000 to bring the building back. The roof would cost $40,000 (at Harrison, Walker & Harper's cost), just to get electricity to code would be $90,000. It has been estimated that the roof will cave-in in approximately 4 years, and something needs to be done before this point in order for the building to be saved. After discovering the task was larger than originally anticipated Greg turned to Lisa Wright and Bethany Golden. A . 000036 Brownfield grant was sought after but was not received at this time. Bethany will be reapplying for this Grant. Issues with receiving grants is you need a plan and community support. An estimate of $200,000 was given for the removal of asbestos, pigeon bodies, and to fix the roof. Greg suggested that someone would need to be hired to keep events booked in the theatre. It could be used as a community facility with multiple uses. If the outside were fixed it would change the attitude of the community. In-kind donations to could obtained to help with the lighting of the marquee. A group did come together to discuss the Grand but there is no governing body in control of it right now. A group putting on a Branson-type event is donating to the Grand and the Paris Downtown Association is having a Fashion show to raise money for the faqade. It was suggested by members of the board that a task force be formed to control the Grand. The Historical Society has requested a proposal on the facade by architects, which should be ready soon. A master plan would need to be put together for the complete revitalization of the Theatre which would cost between $30,000 &$50,000. To put together the plan a hired company would go from room to room of the building and say what needs to be done, and gives suggestions for the use of the building. Presentation Re2ardine Gatewav & Wav-Findins Signs bv Shannon Barrentine Gateways - Each gateway sign needs and easement of 25' x 100' and each sign will be 12' x 8'.Solar Lighting will be installed with each sign for lighting. A billboard was installed in October '07 fro the South entrance on 19/24. Additional locations include from the southeast Hwy 271 S, property owner Barney Bray, from the West Hwy 82 W, property owner Roger Hooper, from the East Hwy 82 E, property owner Dr. Donald Lewis, and fram the North Hwy 271 N, property owner Carol Martin. Bamey Bray is working with his Attorney for the easement, Roger Hooper declined due to planting of crops, Dr. Lewis & Heirs are taking it under consideration and Carol Martin & Heirs declined, feeling it would hurt their property value. Each property owner will receive $10 for use of the easement. Support is still needed to get 2 declining property owners to allow use of their property. Way-Finding - Brown Historic signs will be placed on major thoroughfares & colored signs (possibly Maroon & Gold) will lead traffic to Various Points of Interest, including Bywaters Park, Chamber of Commerce & Visitor Center, City Hall & Annex, Courthouse, Downtown Plaza, Farmer's Market, Historic Downtown, Civic Center, Maxey House, Trail de Paris & all schools. Way finding signs wil] be split up into 4 Quadrants, using Eastbound Hwy 82 & Southbound Hwy 271 for the NW Quadrant, Eastbound Hwy 82 & Northbound Hwy 19/24 for the SW Quadrant, Northbound Hwy 19/24, Northbound Hwy 271 & Westbound Hwy 82 for the SE Quadrant & Eastbound Hwy 82, Southbound FM 195 & Southbound Hwy 271 for the NE Quadrant. Way finding sign plan must be approved by TxDOT and The City of Paris prior to installation. TxDOT is aware of way finding sign plan. Colors of signs are subject to change by TxDOT. Committee Renorts OrganizaHon Committee Report - Additional presentations are being made for the way fmding & entryway signs including a presentation to the Paris Downtown Association on March 12`h Working on signs to show parking Downtown. The committee is also working to promote Main St and the Paris Downtown Association together. Design Committee Renort - Committee is currently working on lighting issues, no major decision has been made at this time. Promotions Committee Report -It was agreed by this committee to make a Skate Park Competition its number on priority for this year. A date has not been set but will be in June, Ju1y -0 00003! or August. Venders and Concessions would be set up in the Farxners Market area. Liability forms would need to be signed by each participant. We would need to provide bleachers for spectators, portable toilets, security and advertising. Music would be set up to play. Prizes would be given to winners of each age division. A secand possible event this year would be the Movie in the Park. Concessions would be set up and sponsorships set for each movie. Cost of screen usage would be between $100 - $150. Economic RestructurinE Committee Report - Zach Saffle, Chairman was absent and no report was given for this committee Main Street Manaser's Report Attached Request For Future Aeenda Items Task Force for the Grand Theatre Pumpkin Festival Comrnittee Adiournment A motion to adjourn the meeting was made by Matthew Coyle and seconded by Jennifer Long. Motion passed unanimously. Meeting was adjourned at 4:50 p.m. Approved this 18t" day of March 2408. Wyatt Bowden, Chairman 0 000038 MINUTES OF THE REGUALR MEETING OF THE MAIN STREET ADVISORY BOARD March 18, 2008 Citv Hall Council Chambers 107 E. Kaufman 4:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, March 18, 2008 at 4:05 p.m., at City Hall Council Chambers. PRESENT: Kari Daniel ABSENT: Marvin Gorley Wyatt Bowden Jennifer Long Cindy Allcorn Matthew Coyle Pike Burkhart Larry Womack Karol Lyn Moore Cli$on Fendley Zach Saffle Minutes February 19, 2008 minutes were reviewed by board members and a motion was made by Pike Burkhart to approve the minutes as prepared. Cindy Allcorn seconded the motion and minutes were unanimously approved. Pumnkin Fesdval April - May Vendor applications need to be sent out & in June-July Grants to help fund event need to be filed & donor letters need to be sent out. A subcommittee will be formed for the Pumpkin Festival to make decisions on decoration, entertainment, and events. It was suggested that several people from the Paris Downtown Association be brought in to help. The committee will meet on April 14t' at 5:00 at the Aikin Building Downtown. Archerv Tournament Main Street will have a concession stand at the upcoming archery tournament at the Love Civic Center. There will also be shuttle buses bringing people from the civic center to downtown and other areas around Paris. Food is purchased by the Chamber of Commerce and profits are split evenly between Main Street and Main Street. Grand Theatre The Paris Downtown Assaciation raised $8,000 with Fashion Show. The Downtown Association, they Historic Preservation, Economic Development and the City of Paris all have an interest in the project. Pike suggested that Main Street needs to be the driving force of the project and have control over it. It was suggested that we being talking to people who would be interested in serving to help get this project really going. Cindy Allcorn made a motion to form a committee; Pike Burkhart seconded and it passed unanimously. Cindy Allcorn made a motion to put Wyatt Bowden as chairman of the committee and Pike Burkhart seconded the motion. M OO0n39 Committee Renorts Or2anization Committee - No report Desig,n Committee Report - No report Promotions Committee Report - We have received approval from Hastings for sponsorship for Movies in the Park. Committee will be meeting soon to schedule movies. Economic Restructuring Committee Report - No report Main Street 1Vlanaiier's ReAOrt Attached Request For Future Ai!enda Items Nominations for Grand Committee Events Feedback Adiournment A motion to adjourn the meeting was made by Pike Burkhart and seconded by Cindy Allcorn. Motion passed unanimously. Meeting was adjourned at 4:55 p.m. Minutes prepared by Kari Daniel, Main Street Advisory Board Secretary. Approved this 15th day of Apri12008. Wyatt Bowden, Chairman . 00004U MINUTES OF THE REGUALR MEETING OF THE MAIN STREET ADVISORY BOARD April 15, 2008 Cit,y Hall Council Chambers 107 E. Kaufman 3:00 p.m. A meeting af the members of the Paris Main Street Advisory Board was held Tuesday, April 15, 2008 at 3:02 p.m., at City Hall Council Chambers. PRESENT: Kari Daniel Wyatt Bowden Cindy Allcorn Pike Burkhart Karol Lyn Maore Marvin Gorley Jennifer Long Matthew Coyle Larry Womack Becky Semple Bethany Golden ABSENT: Clifton Fendley Zach Saffle Discussion Reizarding Archerv Tournament Concessions Approximately $4,000 dollars was raised total, $2,000 going to Main Street and $2,000 going to the Visitors Convention Council. An additional chamber shoot was held this year on Wednesday and Thursday and will be held again next year. Archers requested that we have concessions for that time also and that we sell drinks in the woods while they are shooting. We received great feedback from the Archers. Charter vans were not used as planned so next year we will probably only have one van instead of two. Other considerations for next year would be food sponsorship. Oak Farms will be donating their services. We will not have the ready-made sausages next year that we had this year; we will go back to the fresh made breakfast. Paris is receiving 3 pages in the "year book" sent out by the Archers Association. Dates for next year are April ls`_Stn. Need to start thinking about what we want to use the $2,000 raised for. Discussion & Possible Action Regarding A Grand Theatre Committee It was suggested that we look for people outside of just The Paris Downtown Association and Paris Main Street for committee, including people in the construction, electrical, historical, financial fields, financial institutes, attorneys and city. Some names suggested included Becky Semple, Gary Brown, John Brazil, Greg Wilson, Plug Clem & Cindy Allcorn. It needs to be decided as to what we want the purpose of the building to be. On Apri128t" a contract for survey will be put before the City Council. The contract would include an assessment of the front fagade for structural stability and a fagade rendering. Once this survey is complete we will then be able to get quotes for restoration. A Brownfield Grand will be applied for in October for $250,000 - $350,000. What would the purpose of this committee be? We don't want to get a group of professionals together and not give them some type of direction. They could possibly be responsible for Master Plan that the Historical Preservation Council is going to want to see. A motion was made by Marvin Gorley that we hold off on forming committee until after we have more information about - 000041 survey, and we finish our initial goal of fixing the facade, Karol Lynn Moore seconded the motion and it passed unanimously Committee Reuorts Organization Committee - Legal documents for Gateway Signs have been changed in order to ease concerns of land owners. Some were concerned because the Gateways were permanent in the past and this change has allowed the Gateways to be temporary. The Chamber of Commerce has fled the way finding signs with TxDOT and should hear something saan. Design Committee Report - This committee is currently working on where to place Parking Signs. A quote of $300 for 5 signs has been given. The signs would go on excising poles. Pike suggested giving the information to Shannon Barrentine at the Chamber to tie in with Way Finding signs with TxDot for approval. Committee is also working on getting the electrical outlets around the fountain fiunctioning for Christmas lights in trees. Matthew Coyle is warking to get a quote to see the cost of this project. Research is also being put into getting Christmas lights around buildings by Christmas this year. Promotions Committee Report - Skate Day was held on March 22nd. It was a very successful day and we received a lot of feedback from the kids. 3 entries are already being worked on for the Student Film Festival for Ju1y. Keep Paris Beautiful is going to possibly be cosponsoring the Film Festival with Main Street sponsoring a full length movie afterwards. Economic Restructuring Cominittee Report - No report Main Street ManaQer's Report Farms are being worked on in order to help make Committee reports easier to file. Restaurants are being scouted for powntown area. Downtown Guides are firushed. Bethany Golden, Main Street Manager, took the Phi Theta Gamma Group on a tour of Reep's office furniture and home theater showroom. There were approximately 13 teachers in this group. The purpose of the tour was to let them know what all is going on Downtown. Still waiting on the final OK to do a press release about Grant for Sidewalks. Reauest For Future Agenda Items Brownfield Grant Information Appoint new chairman for Economic Development Committee Decisions about money raised from Archery Tournament Concessions Adiournment A motion to adjourn the meeting was made by Jennifer Long and seconded by Kari Daniel. Motion passed unanimously. Meeting was adjourned at 4:16 p.m. Minutes prepared by Kari Daniel, Main Street Advisory Board Secretary. Approved this 2Qth day of May 2008. Wyatt Bowden, Chairman - 000042 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD June 17th, 2008 City Ha11 Council Chambers 107 E. Kaufman 3:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, June 17, 2008 at 4:05 p.m., at City Hail Council Chambers. PRESENT: Kari Daniel Wyatt Bowden Cindy Allcorn Matthew Coyle Larry Womack Bethany Golden Clifton Fendley Kaml Lyn Moore Jennifer I,ong Marvin Gorley Becky Semple ABSENT Pike Burkhart Zach Saffle Minutes May 20th minutes were reviewed by board members, a motion was made by Matthew Coyle to approve the minutes as prepared. Jennifer Long seconded the motion and minutes were unanimausly approved. Man¢er's Report Famous Metal Facade coming off & Consignment Shop. Harper Corp Tech guys moved to Hazold Hodges. Temporary landscaping has begun at the Gibraltor. Brownfieid Grant - No extra points awarded for matching funds. Market Square - Kelly Produce is now at the Mazket Highway Sale very successful..wili do next year working with Chamber Chamber is setting up a visitor center on the plaza with public restrooms. Chamber wants to have a presence in the Downtown Area. Will possibly be in the Plaza Art Gallery. Event in July - Movies in the Park, Skate Park Competition, Tour de Paris, 4th of July Parade, Rodeo Parade and Street Dance. Caorlyn is heading ttie concession at Movies in the Park. Grand Theatre - Had an estimate on closing the openings. Main Street Architect from Houston, Sue Ann Hemberton is coming to look at facade to get restoration. Parallel parking Downtown and slowing down traffic call Gary Brown. Has been working with Rezza Bazzazadeh on getting slower traffic. Rezza has been receptive to the idea. Paperwork must be turned in to be reappointed. 7 member board with 4 aitemates. New guidelines require all boazds to go down to 7 members. On Monday nights agenda. Pike has resigned so that leaves 3 seats. Even if not on board you can still be involved on committees. Will be a council decision and a formal letter will be mailed. Marvin volunteered to step down and still serve on a committee. Presentation The promotion committee would like $1,000 to put on the Summer Series. Expenses include advertising, printing, production and T- shirts. Small-Town Rags wiil be doing shirts at cost, Paris Regional is going to be sponsoring as well, exact amount is unknown at this time, Game X Change is providing all prizes for Ramp it Up and Keep Paris Beautiful sponsoring Student Film prizes. The Paris Downtown Association will be working concessions for each event. Clifton approve Marvin 2nd Passed unanimously $ ] 000. Committee Reaorts OrQanization Gommittee - No Report 0 00ci 43 Design Committee Report - 3 budgeted area. Feel it is very important to get the outline of the buildings done. Meters need to be installed and need to have merchants work with on this, no stiil no pricing on this. 4 meters have to be installed along with the lighting it self. Regular or LED lights changes prices. c(ifton asked if there was some kind of easement for the building owners. Has been talked about. Cindy asked if Downtown merchants were going to be taken care of lighting around building. They will not be taking care of it but they will help with this with any money they may have raised. When we agree to do this project then easements would be addressed. Decide the biggest impact we can. Hargis electric has looked at pricing to do trunk of trees and main veins of the trees. Up-(ights - 12 lights to flood $5192. - year round lights $1000 - Suggest LED lights that we will purchase. $1000 is labor only. 12 trees wrapped. - putting them up and taking them down. $1955 - Electricity to get down the trees, conduit under the sidewalks to have electric to the four corners. Trees have receptacles at the base of the trees so lights can be wrapped. Cindy has contacts trying to get lights. Light pole Garland could be donated. $16 per pole just Christmas. We do have Gariand for 20 - 24 poles. People are waiting for us to get a plan. $5000 has to be spend by October 1 st. Got to get a plan first. Full $500 still available Market Square used a little but mostly all there Grounds $400 still available Clifton asked if the conduit could be considered grounds. Some budgets will be renewed. Could we spend that $5,000 by October? Building lights probably could not be done by October.? No. We could have meters installed? Yes Go ahead and start getting city attomey to write letter and get building owners start. Marvin - Do we have a program in effect to keep lights looking nice? It will be set up by city. Lights will not be the responsibility of each individual owner. Have 4locations where to put khe meters. Us $1500 to do lighting and then go ahead and get meters installed and easements done. Cindy - looking at getting someone to underwrite the $10,000. Bethany - Design committee get a plan for what downtown what to look like. Need to have a plan first! Building outline a priority. Matthew Coyle made the motion that we make lighting along buildings priority. KaroLynn Moore seconded. Cindy only oppose. Grounds -$4000 use for downtowm planters for all four corners. Attached diagram. Matt make motion to use green planters and Kari seconded to do green. Passed That only approves the placement of the planters. Market Square - Antique lights cost $3000 per pole. Marvin thought increasing the lighting would increase the usage Wyatt made a motion that we identify the sports facility priority first marvin second passed Cast stone 40.5inch diameter. Have been approved though HPC. Will be used for season ptanting. Cindy All-corn made the motion to have lighting priority and planters be secondary. Clifton Fendley seconded the motion and it passed unanimously. Get perennials for corners at Mazket Square. $500 quote for plants. Entry plants can be taken out even up. Bethany suggested to meet with Parks before major decisions are made. Promotions Committee Report - Most of the report for this committee was covered in presentation. Movies will begin on July I Oth and Continue ever Thursday through July 31 st. Ramp it Up will be on July 26th. Once these evets are behind us this committee wili start planning for the Fire Festival. - 0000144 Economic Restructuring Committee Report -No report Reaaest For Future Aeenda Items None Adiournment A motion to adjourn the meeting was made by Clifton Fendley and seconded by Matthew Coycle. Motion passed unanimously. Meeting was adjourned at 5:15 p.m. Minutes prepared by Kari Daniel, Main Street Advisory Board Secretary Approved this 51 day of August 2008. Wyatt Bowden, Chairman ~ 00[a(?45 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD July 22nd, 2008 Citv Hall Council Ghambers 107 E. Kaufman 4:OOp.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, June 22, 2008 at 4:00 p.m., at City Hall Council Chambers. PRESENT: Bethany Golden Kari Daniel Wyatt Bowden Matthew Coyle Clifton Fendley KarolLyn Moore Jennifer Long ABSENT: Cindy Allcorn Man¢er's Reaort City Cauncil reformed board to indude 7 members only. Larry Womack & Pike Burkhart resignecl; Zach Saffle & Marvin Gorley was taken off the board. Marvin Gorley offered to still serve on committees where-ever needed. Bobby Smallwood has started working on estimates for the Grand Theatre. He has been on the roof to locate all holes that birds have been using to get in and took pictures. One opening has already been fixed by simply moving its cover over. He will be getting his estimate to Beth in the next week. Waiting on facade assessment from Sue before we can begin work on the facade. Tour de Paris will be July 19th and will include a Downtown route this year. Bleachers will be setup at the fonntain. Christmas lighting - The city may own easements behind buildings to put up meters witch will make the project a little easier. Simple agreements will be written up with building owners. Once the easements are established and agreements are finished the next step will be getting the meters and the lights up. Committee Reaorts Organization Committee - No Report Design Committee Report - A bid for meters has been put in for $3536.00. This mid includes the 4 meters and getting electrical to the lights. The 4 meter locations will be at the Vault, the Paris Community Theatre, the Moffit Building and SmallTown Rags. Bid does not include the lights or running the lights. There will be room for expansion and will work for regular lighting or LED lighting. Planters discussed in the past will come after lighting pmject is finished. Pramotions Committee Report - We now have 2 Movies in the Parks behind us. Both were very well attended and covered by the NewsPaper. No complaints so far. Ramp it Up '08 will be this upcoming weekend. Kari & Wyatt will be meeting with Game XChange on Thursday to make sure alt plans are finalized. Concessions will be provided by the Downtown Associarion at this event as well as the Movies in the Park events. Economic Restructuring Committee Report - Clifton asked for contact information for guidance from the State Main Street program. Bethany will be getting him that information. Repuest For Future Aeenda Items New Organization chairman Possible Recycling programs & grants Art Program for the Skate Park Pumpkin Festival - A special Pumpkin Festival meeting was planned for August Sth at 4:00 at the City Gouncil Chambers. Adiournment A motion to adjourn the meeting was made by Matthew Coyle and seconded by Kari Daniel. Motion passed unanimously. Meeting was adjournerl at 435 p.m. - UUC3(;46 Minutes prepared by Kari Daniel, Main Street Advisory Board Secretary. Approved this 5" day of August 2008. Wyatt Bowden, Chairman . 000047