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12 Council goals and objectiveCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 0g/07/0g Council Date: City Manager Kevin Carruth 12• 08/11/08 RECOMMENDED MOTION: Not an action item. Por.IcY IssuE(s): Council goals and objectives BACKGROUND: Departments that did not present their staffing a capital reports at the August 4 budget workshop will do so at this meeting. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Department PowerPoint slides ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ E Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: • Administration Z City Clerk ❑ Community Development Z EMS/IT ❑ Finance ❑ Fire • Municipal Court ❑ Legal Z Library (R Police ❑ Eng./Public Works Z Utilities City of Paris Revised 2/04/08 - 000121 Paris-L.emar County Health Department - Organizational Chart Tezn Depwrtment ot Sqte HeaMh Semeea City d Pari. Lamar Cwsly ComiWooePs Cwrt City Coaocil Cmory Judge CNy Maeager ParirLamar Comly Board otHe&Nh Medicd Director Admioutntive Direetor Nune Pnetitiocer PLCND StaN- 1-RN 1-LVN 3 - Offiee Ckrics 2-Sanifation Impec[on PvbTime, Seuonal aodlor Voluoteen WIC ShN- Admioietrator 1-LVN 2- Otfia Ckrks Parl-Time mdlor Volmteen I Clieet I PNimt 32 R 000122 Paris-Lamar County Health Department Current Staffina i Director / Sanitarian i Family Nurse Practitioner (3o hours per week) iRN i LUN i Sanitation Inspectors 3 Clerks 3 Part-Time (Dr. - 6 hrs. wkly., Translator - 24 hrs. wkly., Custodian - zi hrs. wkly.) z Part-Time Seasonal - Mosquito Sprayers WIC PROGRAM - i WIC Director / LUN i LUN i Clerks 4 Part-Time (z-Translators, Counselor, & a Dietitian - each averages z hrs. per day) Paris-Lamar County Health Department EQUipment i- 1989 Chevrolet Pickup with 174,ooo miles, equipped with a 2003 Phoenix ULU Mosquito Spray Machine i- 1983 Chevrolet Pickup with 68,00o miles, equipped with a 1983 London Air ULU Mosquito Spray Machine - 0oo12V 33 blic Library Organization Chart - 000124 34 - 000125 35 ~ ~ _ ~ y 25,2008 Ju VEHICLE INVENTORY INFORMATION One ambulance is replaced each year. The senice Iife for an ambulance is histo~ically been seven years wRh an average mileage of 180,000. •Medic 7 is scheduled to be replaced late August 2008. UNIT 4 YEAR MAKE TYPE MODEL MILEAGE MEDIC 1 2006 FORD AMBULANCE F-350 53,211 MEDIC 2 2003 FORD AMBULANCE F-350 174,795 MEDIC 3 2005 FORD AMBULANCE F-350 73,860 MEDIC 4 2002 FORD AMBULANCE F-350 ~p 85z MEDIC 5 2008 FORD AMBULANCE F-350 17,928 MEDIC 6 2004 FORD AMBULANCE F-350 89,229 MEDIC7 2001 FORD AMBULANCE F-350 1~~6* - 000126 36 Management Information Services FY zoo8-o9 000127 37 . 1~~.. . s s ~ : . 6 . Organizational Chart MIS Department has a Director, i Full-Time ~ • ~ Technician and i Part-Time IT FuH_Time ,part_Time Administrator ' ff Techn%cian Adnfinistmt ; or w 000128 38 CAPITAL EXPENDITURES Email System Symantec Email Storage Vault with Support $24,000 Email Retention SAN $22,000 $46,000 Fiber Extension/Repair Project City Hall to PD (11,100 ft) $88,800 City Hall to FD (6,200 ft) $49,600 Replace FD to PW $3,000 Replace Water Billing Office to Library $3,000 Extend Network-Warehouse & other PW offices $2,000 $146,400 Department Description Q. o aT 11-Council PC 1 $ 1,100 $ 1,100 12 - Manager PC 1 $1,100 $ 1,100 13 -Attorney PC 1 $1,100 $ 1,100 14 - Court PC 3 $1,100 $ 3,300 15 - Clerk PC 1 $ 1,100 $ 1,100 21- Finance/UE PC 5 $1,100 $ 5,500 31- Police PC 12 $1,100 $ 13,200 CF-30 10 $ 4,400 $ 44,000 32 - Fire PC 4 $ 1,100 $ 4,400 CF-19 2 $ 3,300 $ 6,600 40 - Com Develi PC 2 $1,100 $ 2,200 41- Engineerini PC 2 $1,100 $ 2,200 42 - Public Wor PC 4 $1,100 $ 4,400 54 - EMS PC 2 $1,100 $ 2,200 CF-19 2 $ 3,300 $ 6,600 64 - Library PC 4 $1,100 $ 4,400 89 - MIS NOTEBOOK 1 $ 2,000 $ 2,000 82 -87 UTILITIE PC 5 $1,100 $ 5,500 Total $ 110,900 " 000129 39 Court Staff 000130 40 Municipal Court Clerk • Office supervisor responsible for maintaining court records and processing clerical work of court • Organizes, schedules and coordinates clerical activities, preparation of court documents, customer service, collection of fines and fees, case follow-up • Performs non-judicial functions fundamental to overall administration of court • Schedules and prepares dockets for trial • Reports court activities as required to state and city agencies . 0,00131 41 Deputy Court Clerks • Assist with processing court documents, computer data entry necessary for filing and maintaining court records, scanning, preparation of notices for mail, receipting for fines, assisting citizens with court procedures, case follow-up and preparing warrants and other documents for Judge. Police ' 000132 42 PMS PD ORGANIZATKM STAFFING LEVELS Administration Staffing: i - Chief of Police i - Asst. Chief / EMC i - Administrative Secretary Criminal Investigation Division Staffing: i - Divisional Lieutenant 7 - Detective Sergeants i - Crime Prevention Officer i - Auto Theft Investigator z- Felony Crimes Unit Investigators a - Narcotics Investigators i - Misdemeanor Investigator 1- Secretary Structure/Staffing (continued) Patrol Division Staffing: (4 shifts of 9 when fully staffed) i - Divisional Lieutenant 4 - Shift Sergeants 4 - Shift Corporals 28 - Patrolmen 4 - School Resource Officers m 00O1V3 43 Structure/Staffing (continued) Services Division: i - Divisional Lieutenant i - Sergeant (Prop-Evid/An. Ctrl. /Disp. /Records) i - Warrant Officer (Warrants/Summons/Subp.) 13 - Dispatchers 3- Records Clerks + a Part Time 2- Animal Control Officers + Z Part Time K.T.'s i - Custodian ~ - Unit # Year Model Purchased Make Model Issued to 1041 2004 2004 Chev Impala Milton SRO 1042 2005 2005 Chev Impala Birch CP 1045 2006 2006 Chev Impala Hodge 1043 2006 2006 Chev Impala Jones 1044 2006 2006 Chev Impala Steed 1046 2006 2006 Chev Impala Martin 1088 2002 2002 Ford Crown Vic Garrett 1092 2003 2003 Chev Impala Barrios SRO 3097 2004 2004 Chev Impala Akard SRO 1098 2004 2004 Chev Impala Boaz SRO 1099 2004 2004 Chev Impala Ruthart SRO 1095 2003 2003 Chev Impala Tuttle 3058 1995 1995 Chev Lumina Stone 275 2002 2002 Ford Pickup Maroney 914 2003 2003 Ford Pickup Massey 3094 2003 2003 Chev Impala Boatwright 30 1994 1994 Chev Lumina Training 1067 1997 1997 Ford T-Bird Moore 1072 1999 1999 Pontiac Grand Prix Huff 1057 1994 1994 Chev Pickup Golden 1075 1999 1999 Ford Pickup Animal Control 1076 1976 1999 IH Bus SWAT 21 1980 1992 Chev Van CID - 000134 44 q;. ~,T 1075 1999 IH Bus 1980 1992 Chev Van CID 1047 2006 2006 Chev Impala Springer 1096 2003 2003 Ford Expedition Hundley 451 2000 2000 Chev Monte Carlo Mary 3087 2002 2002 Ford Crown Vic FCU 252 2003 2006 Nissan Extera Bull 3049 2006 2006 Chev Pickup Animal Control 3050 2007 2007 Dodge Charger Patrol 3051 2007 2007 Dodge Charger Patrol 3052 2007 2007 Dodge Charger Patrol 1053 2007 2007 Dodge Charger Patrol 1082 2001 2001 Ford F-150 Animal Control 1097 Unde rcover Seized CID 1054 1995 2007 Jeep Wrangler CID 1055 2008 2007 Ford Crown Vic Patrol 1056 2008 2007 Ford Crown Vic Patrol 1060 2008 2007 Ford Crown Vic Patrol 1062 2008 2007 Ford Crown Vic Patrol 1063 2008 2007 Ford Crown Vic Patrol 1064 2008 2007 Ford Crown Vic Patrol 2000 2008 2008 Chev Impala Felony Crime Unit 2001 2008 Chev Impala Felony Crime Unit • We will be selling at least 6 of these vehicles this year also. Equipment Needs Machinery/Tools/Equipment: io - Panasonic Tough Books (unless CAD money available) : $27,000 for semi-rugged version i- Live Scan Inkless Book-In & ID system: $20,000.00 4- Ford Crown Victoria police package vehicles for Patrol Division: $81,772.00 ~0013J 45 Capital Improvements Capital Improvements: Modifying open expansion room to training/EOC room including sprinkler head modifications, HVAC, electrical, audio - visual equipment, painting, flooring and finishing. $24,400.00 ~on1U) 46 Director Of Utilities Electrician Secretary WTp WW TP Laboratory Superintendent Superintendent Supervisor Operator IV Maintenance Operator IV Maintenance Lab Tech IV III Full-Time Operator III Maintenance Operator IV Maintenance Lab Tech III II Part-time Operator II Maintenance Operator III Maintenance I.ab Tech I II Part-Time Operator II Maintenance Operator III Maintenance I II Operator II Maintenance Operator II Maintenance I I Operator II Maintenance I 9perator Operator II Operator II Emironmental I Lift Station Services Supervisor Environmental Mgintenance Services N Environmental MaintCOance services IV WTP Operator IV I I Maintenance Operator III I Maintenance I IIl Operator II Maintenance I Operator II Maintenance I Operator II Maintenance I Opetator II Operator II T Operator II - 000137 47 ' r ~ xx. ~ '~",~t~!`£'r`vi i a~a ~ ~ 5 Q R E:3*4.~~'3~ ; •i~ ~rt. ~ ~ W Su v~rP rintendent Operaror Maintenance IV III Operator Maintenance IV II Operator Maintenance III II Operator Maintenance III II Operator Maintenance II I Operator Maintenance II I Operator II Operator II - 000138 48 - nnn13y 49 Department of Utilities Vehicles Water Production Existing: 1. 1994 '/2 ton GMC Truck 2. 1995 3/4 ton GMC Truck 3. 2000 3/4 ton Ford Truck 4. 2000 %2 ton Ford Truck 5. 2007 '/Z ton Chevrolet Truck 6. 1986 John Deere Tractor 7. 1992 John Deere Tractor 8. 2007 Kawasaki Utility Vehicle Water Production Requested: 1. %2 ton Truck 2. 3/a ton Truck 3. Tractor ,---Was`tewater Treatment Exis in 1. 1990 3/4 ton Chevrolet Truck 2. 1997 GMC Van 3. 2000 3/4 ton Ford Truck 4. 2000 3/4 ton Ford Truck 5. 2002 John Deere Utility Vehicle 6. 2002 John Deere Utility Vehicle 7. 1987 Ford Tractor 8. 2003 John Deere Tractor 9. 1979 White Forklift Wastewater Treatment Requested: 1. 3/a ton Truck 2. Backhoe Note: Backhoe would be used by all three divisions of the utilities department. . 9P(? I 40 50 w 00()141 51