24 Project updateCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
08/07/2008
Council Date:
MIS
Kent Klinkerman
24
08/ 11 /2008
RECOMMENDED MOTION:
Not an action item.
POLICY ISSUE(S):
Project update
BACKGROUND:
In early 2007 Council approved the expenditure of funds to implement a Computer Aided
Dispatch (CAD) for emergency services and a records management system (RMS) for the
Police Department. Additional components included an RMS (Firehouse) for the Fire
Department, a mobile data system (MDS) for emergency services, and an automatic vehicle
location (AVL) feature. Of these CAD, RMS, and Firehouse are operational.
MDS was to be a City owned, proprietary 900 MHz system utilizing GE access points (AP)
and mobile data radios. APs were to be located so as to provide coverage for almost all of
the City of Paris. Additionally, the grid would be ava.ilable to be utilized by other
departments projects such as the supervisory control and data acquisition (SCADA) system
for the Water Production Deparnnent, lift sta.tion monitoring and automatic or wireless read
meters (AMR).
Data radios were to be located in emergency vehicles to connect them to the CAD servers
and feed their GPS coordinates to the CAD system. All AP and data radios were installed in
the fall of 2007. Since that time every effort to make the GE mobile system work has failed.
Multiple Network, RF and design engineers from GE, Comtex, Twin Eagles and other firms
have been involved in multiple attempts to configure, refine, troubleshoot, engineer a
solution to the inability of the Mobile Data system to work the way it was promised. The
CAD team has spent hundreds of hours facilitating these efforts by the various companies.
GE cannot make it work. Therefore, we have exercised our option in the contract to ask for
a refund.
Data radios were to be located in emergency vehicles to connect them to the CAD servers
and feed their GPS coordinates to the CAD system. All AP and data radios were installed in
the fall of 2007. Since that time every effort to make the GE mobile system work has fa.iled.
Multiple Network, RF and design engineers from GE, Comtex, Twin Eagles and other firms
have been involved in multiple attempts to configure, refine, troubleshoot, engineer a
solution to the inability of the Mobile Data system to work the way it was promised. The
CAD team has spent hundreds of hours facilitating these efforts by the various companies.
GE cannot make it work. Therefore, we have exercised our option in the contract to ask for
a refund.
City of Paris . 000265 Revised 2/04/08
Mobile computer hardware was not funded in the CAD project except for the Fire
Department. Available funds at that time would only allow the purchase of non-ruggedized
laptops. Police patrol units have 3-yeax old non-ruggedized laptops that axe failing. MIS is
plans to reallocate MDS funds toward the purchase of ruggedized notebooks, docks and
mounts for the PD and FD, and pre-paid air cards for connectivity.
BOARD/COMMISSION RECOMMENDATION: N/A
EXHIBITS:
Power Point presentation
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
E Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
CAD Project
Acct. Number
11-1008-31-99
FISCAL NOTES:
The first two years of the air cards will be covered by project funds for the first two years (currendy
$13,248/year).
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development Z EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
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