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06 Record of standing committeesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 08/18/08 Council Date: 08/25/08 Originating Department: c City Clerk Presented By: Janice Ellis Agenda Item No.: 6. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Board of Adjustment minutes from the meetings on April 8, 2008 and Apri121, 2008. Historic Preservation Commission from the meeting on May 14, 2008; June 11, 2008; June 23, 2008; and June 30, 2008. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes have been approved by the appropriate Boards/Commissions. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution ❑ P i Budgeted Amt. $ resentat on ❑ Ordinance ❑ Public Hearin F~ Oth yT'D Actual $ g er Acct. Name Acct. Number FlscAL NoTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk Z Communitx Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Libraty ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 dr .I MINUTES 1. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Terry Christian, Chairman Kyle McCarley Chester Martindale Aiternate: David Glass B. The foliowing members were absent: Rodney Bass, Vice Chairman Howard Corriston Alternate: Louis Yates C. Aiso present was Lisa A. Wright, Community Development Director. 2. Approval ofminutes from previous meetings. Motion to approve the minutes of the January 8, 2008, meeting was made by David Glass, seconded by Chester Martindale. Motion carried 4-0. 3. Public hearing to consider the petition of We Pack Logistics to grant a variance of Zoning Ordinance No. 1790, Section 10-102(o to reduce the required number of parking spaces from "one (1) space for each two (2) emp/oyees or one (1) space for each one thousand (1,000) square feet of floor area, whichever is larger," to one (1) space for each three thousand (3,000) square feet of f/oor area, on Lot 5, B/ock A, Southwest lndustria/ Addition, being number 2300 13"' Street S.W. The public hearing was declared open. Hoiland Harper, We Pack Logistics, spoke in favor of the petition. Mr. Harper stated they currentiy have 146 parking spaces and they reaily need 230. They're planning on some modifications to the building, and they will not be able to get their building permit unless they bring the parking space number to code; however, true code requires far more spaces than they'll ever need. No one spoke in opposition. Pubiic hearing was declared ciosed. 4. Consideration of and action on the petition of We Pack Logistics to grant a variance of Zoning Ordinance No. 1710, Section 10-102(1) to reduce the required number of parking spaces from "one (1) space for each two (2) « 00fln11t_ 12:00 O'CLOCK P.M. emp/oyees or one (1) space for each one thousand (1,000) square feet of floor area, whichever is larger," to one (1) space for each three thousand (3,000) square feet of floor area, on Lot 5, Block A, Soufhwest Industria/ Addition, being number 2300 13"' Street S.W. Motion was made by Kyle McCarley, seconded by David Glass, to approve the variance. Motion carried 4-0. 5. Public hearing to consider the petition of Thou Chan to grant a variance of an adminisfra#ive application of uniform highway engineering standards for a passing /ane around a drive-thru lane to reduce the width thereof from twe/ve (12) feet to ten (10) feet, on Lot 1, B/ock A, Chantu CB296 Addition, being number 495 35"' Street N.E. Public hearing was deciared open. No one spoke, and the public hearing was declared closed. 6. Consideration of and action on the pefition of Thou Chan to grant a variance ofan administrative application ofuniform highwayengineering standards for a passing lane around a drive-thru lane to reduce the width fhereof from twe/ve (12) feef to ten (10) feet, on Lot 1, B/ock A, Chantu CB296 Addition, being number 495 35"' Street N.E. Motion was made by David Glass, seconded by Kyle McCarley, to approve the variance. Motion carried 4-0. 7. Meeting adjourned at 12:15 p.m. APPROVED THIS DAY OF , 2008. Terry Christian, Chairman .11000015 MINiTTES REGULAR MEETING BUILDING AND STANDARDS COMMISSION MONDAY, APRIL 21, 2008 4:00 O'CLOCK P.M. 1. Mary Crumpler, Acting Chairman, called the Building and Standards Commission meeting to order at 4:00 P.M. Roll was called. A. The following members were present: Mary Crumpler Chris Brown Vicki Ballard Scott Scholz, Alternate Bill Harris, Alternate B. The following members were absent: Zachary Saffle, Alternate Ryan Lassiter David Nabors Harrell Tippitt Lucius Joe Jr. 2. Approval of Minutes of previous meeting: Motion was made and seconded to approve the meeting minutes for February 18, 2008. Motion carried unanimously. 4. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Tex$s, entitled "Substandard and Dangerous Buildings and Structures": J. 426 E. Grove Street; Lot 3, City Block 75-A - Motion was made and seconded to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$ 1,000 per day civil penalty. Nlotion carried unanimously. B. 1437 8t' Street S.E.; Lot 7, City Block 188-A - Tabled. A. 1427 8th Street S.E.; Lot 6, City Block 188-A - Motion was made and seconded to allow 90 days to repair or demolish. If the property is not repaired or demolished in 90 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. C. 743 E. Polk; Lot 22 and 24 feet of Lot 23, Block 2, Gibbons Park Addition - Motion was made and seconded to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,Q00 per day civil penalty. Motion carried unanimously. D. 429 E. Washington; Lot 11, City Block 146 - Motion was made and seconded to allow 90 days to demolish. If the property is not demolished in 90 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. - 00001.6 E. 646 E. Polk; Lot 8, Block 3, Gibbons Park Addition - Motion was made and seconded to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. F. 345 7t" Street S.E.; Lot 10-A, City Block 115 - Motion was made and seconded to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. G. 520 E. Sherman; Lot 3, City Block 144 - Motion was made and seconded to allow 60 days to demolish. If the property is not demolished in 60 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. H. 512 Sth Street S.E.; Lot 20, City Block 142 - Motion was made and seconded to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. 1. 645 3`d Street S.E.; Lot 20, City Block 142 - Motion was made and seconded to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. 5. Status report related to properties on which the Commission has previously issued orders. There was none. 6. Meeting adjourned at 4:50 p.m. APPROVED TffiS DAY OF , 2008. Mary Crumpler, Chairman T •0Q0nl 7 MINUTES REGUUR MEETING CITY C?F PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 14, 2008 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Pike Burkhart, Vice Chairman (arrived 12:03) Susan Scholz, Secretary Sharron Nabors Ben Vaughan, Alternate Jerry Raper, Alternate Paul Denney Nancy Partridge The following members were absent: Ann Rogers B. Also present was Lisa A. Wright, Historic Preservation Officer. 2. Approval of minutes from previous meetings. Motion was made by Jerry Raper, seconded by Susan Scholz, to approve the minutes of April 9, 2008. Motion carried 7-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 9 East Plaza - Artesia Enterprises, /nc. - Chuck Brazile, 3240 Cleveland, stated he wanted to remove the front fagade of Famous and restore to it's original state. He will bring back plans for restoration once everything is removed. Motion was made and seconded to approve the removal of the front facade. Motion carried 8-0. 4. Presentation by Lamar County Appraisal District regarding methods used to determine the valuation of buildings in the Downtown and Church Street Historic Districts. Phyllis Bryan of the Lamar County Appraisal District explained that we could the income approach to determine valuation; however, she is not comfortable with that because it's too difficult to get people to tell you what their business income in. There is also the cost approach using the Marshall & Swift valuation guide, which provides a formula. This approach came up with outrageous values, and it uses an old schedule that takes off adjustments she couldn't explain. They would have to ask owners the cost of renovations and they make adjustments. Instead, the formula LCAD uses is square feet multiplied against 86 percent (local - OOOolg modifier). Arvin Starrett stated some properties had increased 400-500 percent over a five year period. Ms. Bryant stated we are trying to get in line with market value, but if it's not they'll adjust it. June 2 is the deadline to file a protest. Arvin Starrett asked if the Board of Realtors can provide information can they get blanket review appraisal, and Mrs. Bryan answered yes. 5. Request items for future agendas. There were none. 6. The meeting adjourned at 12:25 p.m. APPROVED THIS 11THTH OF JUNE, 2008. ARVIN STARRETT, CHAIRMAN oooal~ MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY. JUNE 11, 2008 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Pike Burkhart Vice-Chairman. A. T'he following members were present: Pike Burkhart, Vice-Chairman Susan Scholz, Secretary Paul Denney Nancy Partridge Ben Vaughan, Alternate B. The following members were absent: Arvin Starrett, Chairman Ann Rogers Sharron Nabors Jerry Raper, Alternate C. Also present was Lisa A. Wright, Historic Preservation Officer. 2. Approval of minutes from previous meetings. Motion was made by Susan Scholz, seconded by Ben Vaughan, to approve the minutes of May 14, 2008. Motion canied 5-0. 3. Consideration ofand action on thef'ollowing Certificates ofAppropriateness: a. 857 Church Street - Richard Hunt, Contractor - Mr. Hunt stated they are replacing windows with more energy efficient Weathershield windows. They are true divided lite and are identical to what is there now. The roof will be replaced with slate like composition shingles. It is too expensive to save the current roof and it won't last as long. Mr. Hunt further stated the windows will be the same color as existing. Motion was made by Susan Scholz, seconded by Ben Vaughan, to approve the COA. Motion carried 5-0. Motion was made by Susan Scholz, seconded by Nancy Partridge, to recuse Paul Denney. Motion carried 4-0. b. 207 Church Street - First Baptist Church - Paul Denney, Architect - Mr. Denney stated the church is proposing a wall between the two northernmost buildings to screen air conditioning units and conduits from view. They further plan to build a multi level mechanical platform behind the wall. Motion was made by Ben Vaughan, seconded by Susan Scholz, to approve - OQa020 the COA. Motion carried 4-0. Motion was made by Nancy Partridge, seconded by Susan Scholz, to return Paul Denney to the meeting. Motion carried 4-0. c. S East Plaza - Artesia Enterprises - Gary Brown - Mr. Brown stated the windows will be 1/1 evenly divided, aluminum powder coated, and will match the old ones. The lower level windows will be low E glass, and the dividing mullion will be thin and bronze in color. On the north side of the building, he will replace the wood with clapboard. Last, he will install a gate on the north entry to the loft. Motion was made by Susan Scholz, seconded by Nancy Partridge to approve the COA. Motion carried 5-0. d. 7 East Plaza - The Consignment Shop - Gary Brown - Mr. Brown stated they will remove the facade cover and restore the building to its original look. They are considering restoring the top parapet, but they're not sure yet. Motion was made by Susan Scholz, seconded by Paul Denney to approve the COA as shown in the drawing, only he will only have to come back if there is a significant change made in the design or the materials from those approved in the previous COA. Motion carried 5-0. e. 913 Church Street - Ben M. Vaughan - This item was skipped because there would be no quorum if Pike Burkhart and Ben Vaughan recused themselves. .f. 1110 Church Street - Ben M. Vaughan - This item was skipped because there would be no quorum if Pike Burkhart and Ben Vaughan recused themselves. g. 112 S. Main Street - Elsie G. Solomon - Matt Coyle stated they want to replace the east entrance with the original doors. The only addition will be a new window to the side to match the door. Motion was made by Paul Denney, seconded by Susan Scholz, to approve the COA. h. Downtown Plaza - Main Street Advisory Board, Design Committee - Matt Coyle stated the Main Street Board is proposing planters for four corners of outside Plaza. T'hey will not interfere with traffic. The bowl matches close to the fountain's cast stone. Motion was made by Susan Scholz, seconded by Nancy Partridge, to approve the COA. Motion carried 5-0. 4. Consrderation of and action on awarding the following facade grant: a. 112 S. Main Street - Mrs. Douglas Solomon - Motion was made by Susan Scholz, seconded by Ben Vaughan, to approve the facade grant. Motion carried 5-0. -V. ~Qfl 2 1 5. Consideration of and action on recommending approval of the.following request.for tax exemption: a. 112 S. Main Street - Mrs. Douglas Solomon - Motion was made by Susan Scholz, seconded by Paul Denny, to recommend approval of the tax exemption. Motion carried 5-0. 6. Discussion of and possible action regarding the.following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the Ciry of Paris, Paris, Texas, entitled `Substandard and Dangerous Buildings and Structures, "to determine whether such structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic properties as designated by the Citv Council of the City of Paris: 40 31 st Street N. W. 3044 Bonham Street 1180 19th Street N.W. 1630 W. Campbell 1440 W. Campbell 1636 W. Houston/232 ] 7th Street N.W. 35 13th Street N.W. 417 Graham Street 1560 Church Street Motion was made by Susan Scholz, seconded by Nancy Partridge, to send all structures to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried 5-0. 7. Request items for future agendas. Items 3E and 3F 8. Meeting adjourned at 12:45 PM. APPROVED THIS 23rd DAY OF JLJNE, 2008. PIKE BURKHART, VICE-CHAIRMAN ~ noM.2 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, JUNE 23, 2008 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Pike Burkhart, Vice-Chairman Paul Denney Ben Vaughan, Alternate Jerry Raper, Alternate B. The following members were absent: Nancy Partridge Ann Rogers Sharron Nabors C. Also present was Lisa A. Wright, Historic Preservation Officer. 2. Approval of minutes.from previous meetings. Motion was made by Pike Burkhart, seconded by Paul Denney, to approve the minutes of June 11, 2008. Motion carried 5-0. 3. Consideration of and action on the following Certificates of Appropriateness: a. 913 Church Street - Ben M. Vaughan - This item was skipped because there would be no quorum if Pike Burkhart and Ben Vaughan recused themselves. b. 1110 Church Street - Ben M. Vaughan - This item was skipped because there would be no quorum if Pike Burkhart and Ben Vaughan recused themselves. c. 840 S. Main Street - Karen Lodes - Motion was made by Paul Denney, seconded by Ben Vaughan, to approve either option; (1) get a solid-core door and route lines into it (she likes her current door and would prefer to keep in) or (2) the proposed door with plain glass and a screen door. Motion carried 5-0. 4. Request items for future agendas. Items 3A and 3B at a Special Meeting to be held on Monday, June 30, 2008; 12:00 p.m. 5. Meeting adjourned at 4:25 PM. APPROVED THIS 28TH DAY OF JULY, 2008. tlOtlt123 ARVIN STARRETT, CHAIRMAN ry `Y MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRE5ERVATION COMMISSION MONDAY. JUNE 30, 2008 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to arder by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Paul Denney Sharron Nabors Susan Scholz Ben Vaughan, Alternate Jerry Raper, Alternate B. The following members were absent: Nancy Partridge Ann Rogers Pike Burkhart, Vice Chairman C. Also present was Bethany Golden, Main Street Manager. 2. Consideration ofand action on the,following Certificates ofAppropriateness: Motion was made by Susan Scholz, seconded by Paul Denney, to recuse Ben Vaughan. Motion carried 5-0. a. 913 Church Street - Ben M. Vaughan - Mr. Vaughan stated they had future plans to also paint the structure and fill in the basement, and they might consider redoing the brick underpinning. Paul Denney stated the brick underpinning could be good to use on in-fill projects to mask a concrete foundation. Motion was made by Paul Denney, seconded by Susan Scholz, to approve the COA. Motion carried 5-0. b. 1110 Church Street - Ben M. Vaughan - Mr. Vaughan presented the petition. Arvin Starrett asked if there was a turret? Mr. Vaughan stated he didn't think so. Motion was made by Susan Scholz, seconded by Jerry Raper, to approve the COA. Motion carried 5-0. Motion was made by Paul Denney, seconded by Susan Scholz, to return Ben Vaughan to the meeting. Motion carried 5-0. 4. Request items for future agendas. There were none. 5. Meeting adjourned at 12:20 p.m. -OQ0025 APPROVED THIS 28TH DAY OF JULY, 2008. ARVIN STARRETT, CHAIRMAN ~~~~L~