16 Professional Service AgreementCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
8-14-2008
Engineering
Shawn Napier, P.E. City Engineer
16.
Council Date:
/Director of Public Works
8-25-2008
RECOMMENDED MOTION:
Move to approve a proposal with Hayter Engineering, Inc. to provide engineering
services for plans and specifications for water, sewer and roadway replacement projects,
and to authorize the City Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S): .
Professional Services Agreement
BACKGROUND:
This contract will allow Hayter Engineering to prepare plans and specification for the
following projects:
1. Replace portions of a 15-inch sewer line south of the 700 block of W. Washington
Street.
2. Dickson St. between 9th N.W. and l lt'' N.W. to replace the water and sewer lines
and to rebuild the roadway.
3. Culbertson and Cleveland Streets between 19th S.E. and 24t" S.E. to replace the
water line and portions of the sewer lines. The roadway will be reworked.
4. W. Sherman St. from 19th S.W. to 25th S.W. to replace water lines and from 19th
S.W. to the 22"d S.W. replace the sewer line. The roadway will be reworked.
5. 14`h N.E. and 16th N.E. between MLK and Van Zandt to replace the sewer lines in
the area and some water lines. Portions of the roadway will be reworked.
The replacement projects are budgeted items in our Capital Improvement Plan.
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$ 0.00
❑ Department Report Z Resolution
Budgeted Amt.
$ 0.00
❑ Presentation ❑ Ordinance
y"T'D Actual
$ 0
00
.
❑ Public Hearing ❑ Other
Acct. Name
Water and Sewer Lines
Re lacement
Acct. Number
10-0412-83-00 and 10-0412-85-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
E Administtation Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris - 000101 Revised 2/04/08
D RAFT
Attorney\reswork\current\Hayter Engineering Contract w-s-r Replacement Projects 2008
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE PROPOSAL OF HAYTER ENGINEERING, INC. FOR
ENGINEERING SERVICES TO PREPARE PLANS AND SPECIFICATIONS FOR
WATER, SEWER AND ROADWAY REPLACEMENT PROJECTS IN THE CITY
OF PARIS AND AUTHORIZING THE EXECUTION OF AN ENGINEERING
SERVICES AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, on September 17, 2008, the City Council of the City of Paris, Texas, did in
Budget Ordinance No. 2008-029 authorize certain water, sewer and roadway replacement
projects; and,
WHEREAS, the City has received a proposal from Hayter Engineering, Inc. to
provide engineering services for plans and specifications for said water, sewer and
roadway replacement projects, for an amount not to exceed $ . as follows:
1. Replace portions of 15-inch sewer line south of the 700 block of W.
Washington Street.
2. Dickson St. between 9th NW and 11th NW to replace the water and sewer lines
and to rebuild the roadway.
3. Culbertson and Cleveland Streets between 19th SE and 24th SE to replace the
water line and portions of the sewer lines. The roadway will be reworked.
4. W. Sherman St. from 19th SW to 25th SW to replace water lines and from 19th
SW to the 22nd SW replace the sewer line. The roadway will be reworked.
5. 14th NE and 16th NE between Martin Luther King, Jr. Drive and Van Zandt to
replace the sewer lines in the area and some water lines. Portions of the
roadway will be reworked; and,
WHEREAS, it is deemed appropriate that the proposal of Hayter Engineering, Inc. to
provide engineering services for plans and specifications for these projects be approved
and the City Manager be authorized and directed to negotiate and execute on behalf of the
City of Paris a professional services agreement with Hayter Engineering, Inc. in a form
approved by the City Attorney.
~ OOO1G2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. That the proposal of Hayter Engineering for engineering services for
plans and specifications for water, sewer and roadway replacement projects in the City of
Paris for an amount not to exceed $ . be, and the same is hereby accepted.
Section 3. That the City Manager be, and he is hereby authorized and directed to
negotiate and execute on behalf of the City of Paris an Engineering Services Agreement
with Hayter Engineering, Inc. for plans and specifications for the above referenced water,
sewer and roadway replacement projects, under the terms and conditions and in a form
approved by the City Attorney.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 25th day of August, 2008.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
OQO1C:i