Loading...
05 Approval of Official Record of CouncilCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 10/02/08 Council Date: City Clerk Janice Ellis 5• 10/13/08 RECOMMENDED MOTION: Motion to approve as presented. POLICY ISSUE(S): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meetings on September 10, 2008; September 15, 2008; September 19, 2008; September 22, 2008; and September 29, 2008. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meetings ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution gudgeted Amt. $ ❑ Presentation ❑ Ordinance - y'I'D Actual $ 1 Public Hearing ❑ Other F Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 . 000001 SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS September 10, 2008 The City Council of the City of Paris met for a special session at 5:00 P. M. Wednesday, September 10, 2008, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Jesse James Freelen Council Members: Will Biard; Stephen Brown; Edwin Pickle; Bill Strathern; Kevin Kear; Joe McCarthy, Mayor Pro Tem; City Staff Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Nicki Brown, Deputy City Clerk; Shawn Napier, City Engineer; Doug Harris, Director of Utilities; Kent Klinkerman, EMS Director; Priscilla McAnally, Library Director; Karl Louis, Police Chief; Ronnie Grooms, Fire Chief; and Lisa Wright, Community Development Director Onening Agenda Mayor Freelen called the meeting to order at 5:05 p.m and moved to the regular agenda. 2. Invocation. 3. Pledge of Allegiance Regular Agenda 4. Deliberate on Fiscal Year 2008-2009 budget Mayor Freelen asked for clarification on increasing the budget due to chemical cost for the water and sewer plant. Mr. Carruth reminded Council that there would be a lag because bids were not opened until last month and the current budget did not contain that anticipated increase. Mayor Freelen asked when the increase takes effect. Mr. Carruth answered October 1 S`. Council Member Brown asked if Mayor Freelen was asking if the General budget should not reflect any chemicals. Council Member Kear said that was not his understanding of increasing the water and sewer rate. His understanding on the increase was to help make up for the short falls from last year in the water - 000002 and sewer fund. Mayor Freelen asked if there is a figure in the proposed budget that explained increase of fuel cost and Mr. Carruth said the increase was listed under each department. He also said the revised budget was adjusted down .25 cents. Council Member Pickle asked where the cuts could be made if they looked at a.52 cent budget. Mr. Carruth's response was COLA. Council Member Pickle did not like that idea. Council Member Pickle handed out a spread sheet that he prepared with the .52 cent tax rate and discussed it with the Council. Council Member Baird stated that on October 8, 2007, the council transferred 1.25 million dollars to the capital projects fund to establish a equipment replacement fund. He also there was a transfer of about $600,000.00 to purchase capital items and pay off some lease payments. Council Member Biard said that was not done. He stated that he appreciated the departments not spending all their budget, as long as the jobs were getting done. A motion to let Don Wilson approach the council was made by Council Member Kear and seconded by Council Member Brown. Motion carried, 5 ayes - 2 nays, with Council Members Strathern and Biard casting the dissenting votes. Don Wilson explained the capital funds decisions that were made by the 2007-2008 Council Members and expressed his concerns about the outstanding leases. Council also discussed the police department automobile fund, grant fund, and auto upkeep. Council Member Pickle directed the City Manager to prepare and bring back a budget based on a rate of.52 cents. Council Member Biard stated at this time he was in favor of a.52 cents, no re-classifications, that 1.2 million needed to be transferred over, that all of the capital equipment on lease payments pulled out and cash purchase them. He also asked that to review the pay scale in October or November. Council Member Brown stated he agreed with Council Member Biard. Council Member McCarthy said that he was in favor of COLA for lower paid level employees. Mayor Freelen agreed with Council Member McCarthy. He also said he did not want to cut the City short by budgeting figures at .52 cents. Council Member McCarthy stated a budget at .53 cents is what he wanted to move toward. Council Member Strathern stated he wanted the budget at .52 cents, to see productivity improvements, and increased effectiveness in the managers. He said they needed to hold the City Manager responsible, but did not need to tell him how to manage the nickels and dimes. Council Member McCarthy said the Council needs to give the City Manager direction on where the Council wants to be in the future. City Manager Kevin Carruth asked what the censuses was of the Council on the budget with regard to the tax rate. Council Members Strathern, Pickle, Brown and Biard agreed on a.52 cent tax rate. Mayor Freelen asked how much time it would take to prepare a.52 cent budget. Kevin Carruth . p00003 n said he should have it to Council by the meeting on Monday night. Council Member Kear discussed increases on insurance and bonds; leases and rentals; and the fuel fund. He stated that he understood the Finance Director's conservativeness, but he felt that the anticipated increase this year was out of line. Mayor Freelen asked if the budget can be done and distributed to the Council in time for the Council to review before Monday nights meeting with the executive summary of the changes made. City Manager, Kevin Carruth, answered in the affirmative. 5. Deliberate on possible future agenda items. 6. Adj ournment. There being no further business, Council Member Pickle made a Motion to adjourn and Council Members Kear seconded the Motion. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 6:15 p.m. JESSE JAMES FREELEN, MAYOR NICKI BROWN, DEPUTY CITY CLERK w 00000Y SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS September 15, 2008 The City Council of the City of Paris met for a special session at 5:00 P. M. Monday, September 15, 2008, at the City Council Chamber, 107 E. Kaufman Street, Paris, Texas. Present: Mayor : Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will Biard; Edwin Pickle; and Bill Strathern City Staff: Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Lisa Wright, Community Development Director; Karl Louis, Chief of Police; Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief; Doug Harris, Director of Utilities; Anthony Bethel, Director of Health Department; Shawn Napier, Director of Engineering; Tom Hunt, Municipal Judge; and Priscilla McAnally, Library Director Opening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 5:05 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Kear led the pledge. Regular Agenda 4. First public hearing on the City's proposal to increase tax revenues from the preceding tax year and to set the tax rate for 2008. Mayor Freelen opened the public hearing and asked for anyone wishing to address the Council, to please come forward. With no one speaking, Mayor Freelen closed the public hearing. 5. Deliberate on Fiscal Year 2008-2009 Budget. . 066005 Special Council Meeting September 15, 2008 Page 2 City Manager Kevin Carruth addressed the changes made in the amended proposed budget. (See Exhibit "A" attached hereto). Council Member Biard said he wanted Casa Bonita reflected as a budgeted item, because they had set aside money for the project. He also said that he wanted the money that was not spent and budgeted for demolition and water/sewer reallocated. Council discussed capital expenditures, lease payments, information technology costs, and meter replacements. Council Members Brown and Pickle noted that the city attorney did not have a car allowance and should have one. Council Member Biard said when car allowances were previously discussed, they were considered to be compensation. It was a consensus of Council to re- evaluate cax allowances. Council also discussed the general fund balance of $254,000.00 and the options of dividing the balance among hourly employees or dividing it between all of the employees in the form of a bonus in lieu of a cost of living raise. Gene Anderson reminded Council that taxes, social security and retirement benefits would have to be deducted from the bonus. Council Members Kear and McCarthy said they would prefer that all employees get a bonus. It was a consensus of the Council to have Kevin Carruth make the decision as how to distribute the funds. Council Member Biard said he would like to review the figures for the options and that he wanted the $254,000.00 set aside in a line item in the budget. Council Member Brown made a Motion to approve the budget. Prior to adopting the budget, Council Member Biard said he wanted to review the ordinance. Council Member Brown withdrew his Motion. 6. Public Hearing on the proposed Budget for fiscal year 2008-2009 for the City of Paris, which hearing shall begin at 6:00 p.m. Mayor Freelen opened the public hearing. With no one speaking, Mayor Freelen closed the public hearing. Mayor Freelen announced that the City Could would be voting on the tax rate at their meeting on September 29, 2008. 7. Deliberate and act on an ordinance adopting an amended Budget for the fiscal year beginning October 1, 2008, and ending September 30, 2009, in accordance with the Charter of the City of Paris. Mayor Freelen said this item would be considered at their September 19`'' meeting. 8. Deliberate on possible future items. Council Member Kear asked that Council receive a report on actuals for 2007-2008 budget year. Council Member Kear also requested items on development of inetrics and a car allowance study. * 000006 Special Council Meeting September 15, 2008 Page 3 Council Member Pickle asked for an executive session to discuss Council Member Streathern's replacement. Council Member Kear requested an executive session for an update on Florida Power and Light. Council Member Pickle requested a report on goals and objectives for the October 13`n meeting. 9. Adj ournment. There being no further business, a Motion to adjourn was made by Council Member McCarthy and seconded by Council Member Kear. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 7:00 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK - 000007 ' t CITY` 01p~ p A gjjS ~ xa r<lw MEMORANDUM To: City Council From: Kevin Carruth, City ManagerlP Re: Amended Proposed Budget Date: September 12, 2008 Accompanying this memo are updated budget pages reflectittg changes made in the amended proposed budget. The revisions include: 1. An ad valorem tax rate of $0.52 2. Adjusted sales tax revenue to current year's budgeted amount 3. No COLA or one-time payment flat cost of living assistance payment 4. No new positions except for one W1C clerk which is paid entirely by a State of Texas grant 5. No reclassifications 6. No lease-purchases 7. Additional cuts in capital requests 8. General Fund ending balance of $254,369 9. Water/Sewer Fund ending balance of $178,577 10. The amended proposed budget utilizes $812,300 of a capital projects fund (see number two below) for capital items, specifically: Towable Lift Boom Ink-less Book-in & ID System SCADA Ph. II SCADA - LCWSD 10 Process Analyzers & Filter Turbidimeters Floculator Shafts Floculator Discs Valves for Master Lift & Biotower 2 Lifl Station Refurbishments Traffic $26,700 Police 20,000 Water Treatment 96,000 Water Treatment 40,000 Water Treatment 40,000 Wastewater Treatment 120,000 Wastewater Treatment 10,000 Wastewater Treatment 60,000 Lift Stations 25,000 11. Moving the flowing items, originally proposed for lease-purchase, into the General Fund and Water/Sewer Fund operating budgets: P.O. BOX 9037 • PARIS, TEXAS 75461-9037 •(903) 785•7511 • FAX (903) 785-8519 Exhibit "A" - 000008 Genera! Fund Portable Air Compressor Fire $9,000 Res Q Jac Fire 5,000 Pool Slide Recreation 15,000 Thor Guard Lightning Prediction System Recreation 10,000 ,;W Water/Sewer Fund Water Billing Front Counter Water Billing 38,000 Radio Read Start Up Water Billing 50,000 ATAD & WAS Meter Installation Wastewater Treatment 17,000 rt During Wednesday's meeting the questions below were asked. Answers follow each question. l. Why is the proposed fuel budget for fire and police so much different from the current year's budget? The variation in percentage differences between the current year and the proposed budget is due to the difference in the way fuel costs have been calculated from this year to the next. In prior years each department estimated their fuel cost, using different methodologies to arrive at their cost estimate. The proposed fuel budget was calculated by the Finance Department using actual gallons consumed over the last 12 months, based on $4.00/gal for unleaded and $4.60/gal for diesel. In cases where a department overestirnated their fuel cost this year then the cost based on actual consumption will be lower. Conversely, if a department underestimated their fuel cost in FY 2007-2008, then using the consumption method would result in an unusually high percentage increase. 2. What was the $1.87 million transfer for and why has it not been spent? The $1.87 million includes $1.25 million for a capital projects fund, $305,000 to pay off part of the lease-purchase balance (see number three below), and $319,681 to purchase capital items. The capital prajects fund was not tied to any purchase but rather was a fund for future use (simitar to the $3 million in the original proposed FY 2008-2009 budget except it was not set up as a revolving loan fund). As noted earlier, $437,700 of capital is being applied to this existing fund. The $305,000 was used to pay off part of the lease-purchase. None of the $319,681 has been utilized because all of the requested capital items were purchased out of the General Fund. 3. Why were all of the old lease purchase payments not paid off in FY 2007-2008? What is the total of the remaining lease-payments that is in t6e proposed budget? The September budget notes clearly state that only yeaz two payments aze included in the budget. In addition, the October ordinance amending the budget also states that the 0 000009 $305,000 transfer is to partially pay off the lease-purchase agreement. The remaining three months of payments total $73,900 in the FY 2008-2009 budget. 4. Wby are insurance and bonds larger in the proposed budget? The proposed amounts aze based on actual and anticipated increases from vendors. 5. Why are leases and rentals larger in the proposed budget? These amounts include the final three months of lease payrnents and leases not budgeted in FY 2007-2008. 6. Why does the FY 2007-2008 Budget show $125,360 spent for Police vehicles? The Police Department historically purchased six new vehicles a year, usually four equipped for patrol and two unmarked cars for CID or other non-patrol functions. They changed their fleet replacement program so that they can purchase four patrol vehicles a year and push the older patrol vehicles to CID, saving the cost of two vehicles a year. However, in order to get the new replacement program started they needed to purchase six patrol vehicles this year. The October ordinance amending the FY 2007-2008 budget authorized the additional vehicles. If you have any questions about the amended proposed budget, please contact me or Gene Anderson before the meeting so we have time to do any necessary research. w VOO01W SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS September 19, 2008 The City Council of the City of Paris met for a special session at 5:00 P. M. Monday, September 19, 2008, at the City Council Chamber, 107 E. Kaufman Street, Paris, Texas. Present: Mayor : Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will Biard; Edwin Pickle; and Bill Strathern City Staf£ Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Lisa Wright, Community Development Director; Karl Louis, Chief of Police; Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief; Doug Harris, Director of Utilities; Anthony Bethel, Director of Health Department; Shawn Napier, Director of Engineering; Tom Hunt, Municipal Judge; and Priscilla McAnally, Library Director Opening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 5:00 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Brown led the pledge. Regular Agenda 4. Second public hearing on the City's proposal to increase tax revenues from the preceding tax year and to set the tax rate for 2008. Bruce Carr, 845-42nd S.E. - asked Council to consider four things: 1)continuing development of bench mark for city departments, 2) determine if the budget was a good budget, 3) hire a safety director and purchasing agent, and 4) accountability/performance reviews for every employee. - U000I1 Special Council Meeting September 19, 2008 Page 2 Don Taylor, 515 Bunker - was appreciative of Council lowering taxes and asked that the budget format remain the same each year. Don Holladay, Oleander Street - he thanked the Council for their hard work on the budget. John Fuston, 4010 Miranda - he thanked the Council for their diligence in the budget process. He said he thought personnel had been cut too much. Deliberate on Fiscal year 2008-2009 Budget. Mayor Freelen asked Council if they wanted to proceed with discussion. Council Member Pickle said he thought this item should be carried over to Monday night, because that was a regular scheduled meeting and more citizens would probably come to that meeting. 6. Deliberate and act on an ordinance adopting an amended Budget for the fiscal year beginning October 1, 2008, and ending September 30, 2009, in accordance with the Charter of the City of Paris. No action was taken. 7. Deliberate on possible future items. Mayor Freelen said that Council would be voting on the tax rate at the September 29`h meeting. 8. Adjournment. There being no further business, a Motion to adj ourn was made by Council Member McCarthy and seconded by Council Member Kear. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 5:25 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK . 000012 REGULAR MEETING OF THE CITY COUNCIL, CITY OF PARIS September 22, 2008 The City Council of the City of Paris met for a regular session at 5:00 P. M. Monday, September 22, 2008, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will Biard; Edwin Pickle; and Bill Strathern City Staff: Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Doug Harris, Director of Utilities; Priscilla McAnally, Library Director; Karl Louis, Police Chief; and Ronnie Grooms, Fire Chief Work Session 5:00 p.m. Mayor Freelen called the work session to order at 5:06 p.m. and moved the work session to the City Council conference room. Council discussed items 5, 6, 13 and 16. No action was taken during the work session. Opening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 6:00 p.m. 2. Invocation. Bob Bush gave the invocation. 3. Pledge of Allegiance. Council Member Biard led the pledge. 4. Citizens' forum. David Nabors, 1822 E. Polk - he request that all city council meetings continue to be taped. Patsy Davis, 3535 Audubon - she asked that City Council include in their budget $5,000.00 for funding for the Historical Society Museum. « 000013 Regular City Council Meeting September 22, 2008 Page 2 Enid Shanahan, 424 S.W. 7" - she asked City Council to include in their budget money for sidewalk repairs on 7t' S. W. Street. She said the George Wright Community had 140 apartments and was in a high traffic area. Ray Banks, 3450 Robin Road - he said he opposed any tax dollars being spent on public education on the tax freeze. Pete Kampfer, Chamber of Commerce President - he reiterated Patsy Davis. Consent Agenda Mayor Freelen stated they covered the consent agenda items in the work session and inquired if anyone desired to have additional discussion. No additional discussion was requested. Council Member McCarthy made a Motion to approve the Consent Agenda and Council Member Kear seconded the Motion. The Council voted seven (7) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6 and 7. 5. Deliberate and act on the approval of minutes from the meetings on September 8, 2008 and September 9, 2008. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: 7. Deliberate on Casa Bonita update. Regular Agenda 8. Presentation and public hearing on Safe Routes to Schools Master Plan. Friends of the Trail members Earl Erickson and Jill Drake, along with Mike Donovan of Hayter Engineer gave a presentation on the safe routes to schools master plan. Council was informed that a$10,000.00 grant was awarded to the school district in the fall of 2007, and was used for development of a master plan for Texas Safe Routes to School Program. Further, Council was informed that creation of the master plan made the community eligible to apply for a$750,000.00 non-matching grant to construct infrastructure such as sidewalks, cross walks, signs and bike lanes. 9. Report from City Clerk on a disannexation petition received September 15, 2008. City Clerk Janice Ellis told the Council that a petition by property owners for disannexation of 675.13 acres of land, also known as Cobb Ranch Addition was received on September 15, 2008, She cited that the petitioners alleged that the City was unable to provide adequate services to the area. Due to initial disqualification of three signatures a supplemented signature page to the petition was 0 oooolZ :y Regular City Council Meeting September 22, 2008 Page 3 filed September 18, 2008. Ms. Ellis informed the Council with the filing of the supplement, the petitioners had met the necessary requirements set out in the Texas Local Government Code. 10. First Reading: AN ORDINANCE OF THE CITY COLJNCIL OF THE CITY OF PARIS, TEXAS, PURSUANT TO CHAPTER 7 OF THE CITY CHARTER AND SECTION 43.142 OF THE TEXAS LOCAL GOVERNMENT CODE, DISANNEXING 675.13 ACRES OF LAND FORMING A PORTION OF THE CURRENT SOUTHERN OUTER BOUNDARIES OF THE CITY LIMITS OF THE CITY OF PARIS, LOCATED ON STATE HIGHWAY 271 SOUTH, BEGINNING THREE-QUARTERS (3/4) MILE SOUTHEAST OF LOOP 286 SE ALONG THE NORTH RIGHT-OF-WAY LINE OF HWY 271 SOUTH TO A POINT SOUTHEAST OF THE MEADOWBROOK CEMETERY, IN RESPONSE TO A PETITION FOR SUCH DISANNEXATION FILED BY 17 DULY QUALIFIED PROPERTY OWNERS 1NVOLVING 25 TRACTS OF LAND; MAKING A FINDING WITH REGARD TO THE VALUE OF CITY SERVICES PROVIDED TO THE AREA COMPARED TO PROPERTY TAXES PAID BY THE AFORESAID DISANNEXED LANDOWNERS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Kent McIlyar explained that the petition filed by the Cobb Ranch Addition to disannex was reviewed by the City Clerk and found to be in order. He also said the City Finance Director had determined that the services provided over the time period had either met or exceeded the taxes paid by the residents of the area. Kent McIlyar gave the first reading of the ordinance. City Council scheduled the item for a second and final reading on Monday, September 29, 2008. 11. Convene in Executive Session on the following matters: a. Pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice of legal counsel pursuant to the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, and litigation exception under the Texas Open Meetings Act to receive Attorney advice regarding collection of delinquent taxes. b. Pursuant to Section 551.087 ofthe Texas Government Code, to discuss and deliberate an offer of financial or other incentive to a business prospect to locate, stay, or expand in Paris and consider any commercial and financial information to the business prospect. c. Pursuant to Section 551.074 of the Texas Government Code, to deliberate on the appointment of a replacement for council member seat district seven. , 000015 Regular City Council Meeting September 22, 2008 Page 4 Mayor Freelen convened Council into Executive Session at 6:34 p.m. 12. Reconvene in Open Session to take possible action regarding those matters discussed in Executive Session. Mayor Freelen convened Council into open session at 7:33 p.m. and announced the following: a. Pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice of legal counsel pursuant to the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, and litigation exception under the Texas Open Meetings Act to receive Attorney advice regarding collection of delinquent taxes. Mayor Freelen said there was no action to be taken at that time. He also said Council had discussed the publication the names of delinquent tax payers. b. Pursuant to Section 551.087 of the Texas Government Code, to discuss and deliberate an offer of financial or other incentive to a business prospect to locate, stay, or expand in Paxis and consider any commercial and financial information to the business prospect. Mayor Freelen said there was no action to be taken at that time. c. Pursuant to Section 551.074 of the Texas Government Code, to deliberate on the appointment of a replacement for council member seat district seven. Mayor Freelen said there was no action to be taken at the time. Council deliberated on the process of a replacement for council member seat district seven. Following a brief discussion, it was a consensus of Council to have anyone interested in serving out the unexpired term submit their name, along with a letter addressing why they wanted to serve on City Council to the City Clerk no later than October 6t'' at 5:00 p.m. Council indicated they did not want to rush through the process, but carefully give consideration of filling the seat for city council member district seven. 13. FIRST READING - ORDINANCE NO. 2008-032: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO TRANSFER FUNDS FROM UNENCUMBERED APPROPRIATION BALANCES TO OVER-EXPENDED ACCOUNTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to proceed with a super majority vote was made by Council Member Kear and p 000016 Regular City Council Meeting September 22, 2008 Page 5 seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays. A Motion to approve this item was made by Council Member Biard and seconded by Council Member Kear. Motion carried, 7 ayes - 0 nays. 14. Deliberate on Fiscal Year 2008-2009 Budget. Council Member Biard inquired if the $5,000.00 for Lamar County Historical Society was budgeted. Gene Anderson said it was not. Council Member Biard said he wanted to make sure it was included in the budget. Mr. Anderson said that item could be brought back to Council in October for their consideration of amending the budget. It was a consensus of Council to do so. 15. First Reading: ORDINANCE NO. 2008-003: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009, AS AMENDED, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF PARIS; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Council Member Strathern said he would not vote to pass the budget, because the expenditures were above expenditures of the current year. A Motion to proceed with a super majority vote was made by Council Member Biard and seconded by Council Member Pickle. Motion carried, 6 ayes -1 nay, with Council Member Strathern casting the dissenting vote. A Motion to approve this item was made by Council Member Biard and seconded by Council Member McCarthy. Motion carried, 6 ayes - 1 nay, with Council Member Strathern casting the dissenting vote. 16. Deliberate and act on a public education program for the November election concerning senior and disabled tax freeze. Mayor Freelen asked the City Council to bring back suggestions for this item at the September 29`h council meeting. 17. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. There were none. a VOIJOl 1 I I Regular City Council Meeting September 22, 2008 Page 6 18. Deliberate on possible future agenda items. City Clerk, Janice Ellis, stated the future agenda items scheduled for September 29, 2008 are to discuss a resolution supporting Trails de Paris, talk about the Public Education program, and after the Tax rate is passes adopt a disannexation ordinance. Council Member Pickle asked for an update on Casa Bonita, an update on goals and objectives, an updated on water and sewer replacement, and an update on the ditch maintenance report. Council Member McCarthy asked for a plan on how City staff would going to address clean- up of the right-of-ways. Council Member Brown asked for a discussion item regarding taping of all council meetings. It was a consensus of Council that a monthly report be provided on the progress of demolition of dilapidated houses. 19. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Brown and seconded by Council Member McCarthy. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 7:53 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK - 000018 SPECIAL MEETING OF THE CITY COUNCIL, CITY OF PARIS September 29, 2008 The City Council of the City of Paris met for a special session at 5:00 P. M. Monday, September 29, 2008, at the City Council Chamber, 107 E. Kaufman Street, Paris, Texas. Present: Mayor : Jesse James Freelen Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will Biard; Edwin Pickle; and Bill Strathern City Staff: Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Lisa Wright, Community Development Director; Shawn Napier, City Engineer; Ronnie Grooms, Fire Chief; and Doug Harris, Director of Utilities Opening Agenda 1. Call meeting to order. Mayor Freelen called the meeting to order at 5:03 p.m. 2. Invocation. Bee Garmon gave the invocation. 3. Pledge of Allegiance. Council Member Strathern led the pledge. Regular Agenda 4. Second Reading - ORDINANCE NO. 2008-034: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY PARIS, TEXAS, FIXING THE TAX RATE AND THE TAX LEVY AND LEVYING AD VALOREM TAXES FOR THE CITY OF PARIS FOR THEY YEAR 2008 UPON ALL TAXABLE PROPERTY WITHIN THE CITY OF PARIS 1N CONFORMITY WITH THE CHARTER PROVISIONS AND ORDINANCES OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES 1N CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Mayor Freelen explained this ordinance sets the tax rate at $0.52 per $100. A Motion to approve this item was made by Council member Pickle and seconded by Council . 000019 ~ . . c Special Council Meeting September 29, 2008 Page 2 Member McCarthy. Motion carried, 7 ayes - 0 nays. 5. Second Reading - ORDINANCE NO. 2008-035: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DISANNEXING 675.13 ACRES OF LAND FORMING A PORTION OF THE CURRENT SOUTHEASTERN OUTER BOUNDARY OF THE CITY LIMITS OF THE CITY OF PARIS, GENERALLY LOCATED ON STATE HIGHWAY 271 SOUTH, BEGINNING THREE-QUARTERS (3/4) MILE SOUTHEAST OF LOOP 286 SE ALONG THE NORTH RIGHT-OF-WAY L1NE OF HWY 271 SOUTH TO A POINT SOUTHEAST OF THE MEADOWBROOK CEMETERY, IN RESPONSE TO A PETITION FOR SUCH DISANNEXATION FILED BY 17 QUALIFIED VOTERS AND PROPERTY OWNERS FROM THE AREA REQUESTING DISANNEXATION; MAKING A FINDING WITH REGARD TO THE VALUE OF CITY SERVICE PROVIDED TO THE AREA COMPARED TO PROPERTY TAXES PAID BY THE AFORESAID DISANNEXED LANDOWNERS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Council Member Strathern asked to be recused from voting on this item, because he owns property in the proposed area for disannexation. A Motion to recuse Council Member Strathern was made by Council Member Biard and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. Council Member Strathern left the room. A Motion to approve the disannexation was made by Council Member Brown and seconded by Council Member Kear. Motion carried, 6 ayes - 0 nays. A Motion to return Council Member Strathern to the meeting was made by Council Member McCarthy and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. Council Member Strathern returned to the room. Mayor Freelen explained that Bill Strathern was stepping down from his seat on the Council, because his property was disannexed making him disqualified to continue to serve on the Council. Mayor Freelen presented Council Member Strathern with a plaque for his service to the City of Paris. 6. Public Hearing and deliberate and act on a resolution supporting the safe routes to Schools Master Plan. Mayor Freelen opened the public hearing and asked anyone that wished to speak, to please come forward. With no one speaking, Mayor Freelen closed the public hearing. RESOLUTION NO. 2008-079: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, SUPPORTING THE SAFE ROUTES TO SCHOOLS MASTER PLAN TO CREATE A SAFE ENVIRONMENT FOR CHILDREN TO BE ABLE TO WALK OR RIDE BIKES TO AND FROM SCHOOLS IN THE PARIS INDEPENDENT SCHOOL DISTRICT; MAKING OTHER F1NDINGS AND PROVISIONS RELATED TO THE 000020 ~ ! ' . . ; ~ . Special Council Meeting September 29, 2008 Page 3 SUBJECT; AND DECLARING AN EFFECTIVE DATE. 7. Deliberate and act on a public education program for the November election concerning senior and disabled tax freeze. Mayor Freelen asked Council their preference regarding this item. Council Member Pickle expressed concern about the City Council being involved in public education on this item. It was a consensus of Council to not initiate any type of public education. 8. Public hearing on the 2009-2010 ORCA CDBG Grant Application. Mayor Freelen opened the public hearing and asked anyone wishing to speak, to please come forward. With no one speaking, Mayor Freelen closed the public hearing. Shawn Napier said this was a competitive grant for funding under the Community Development Fund. He also said the proposed $250,000 application would be for the replacement of sewer system improvements. 9. Deliberate on possible future items. Council Member Brown asked for discussion on bonus options for city employees and non taping of budget meetings. 10. Adj ournment. There being no further business, a Motion to adjourn was made by Council Member Brown and seconded by Council Member McCarthy. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 5:30 p.m. JESSE JAMES FREELEN, MAYOR JANICE ELLIS, CITY CLERK - 000021