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06 Record of Standing CommitteeCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Otiginating Department: Ptesented By: Agenda Item No.: 10/02/08 Council Date: City Clerk Janice Ellis 6. 10/13/08 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Lake Pat Mayse Water Study Committee minutes from the meetings on July 10, 2008; July 24, 2008; and August 7, 2008 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meeting ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 . 000022 \ j-~ _ \ ~ " ~ ~ ~ ~ MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS. TEXAS THURSDAY, JULY 10, 2008 1. Call the meeting to order. Chairman Hayter called the meeting to order at 4:05 p.m. 2. Committee member roll call. Janice Ellis called the roll. Members present were Herb Campell, John Kruntorad, Rick McDougall, Gene McWaters, Michael Moffitt, Sharron Nabors, Jim Noble, and Dan Smith. Ex-Officio Members present were Renee Harvey, Jim Kays, Frank Wright, and Ray Ball. Members absent were Dennis Chalaire and Richard Quarles. Ex-Officio members absent were Byron Billman and Bob Campbell. Alternate member Joan Mathis was absent. Also, present were city staff Shawn Napier, City Engineer; Kent McIlyar, City Attorney; Doug Harris, Interim Public Utilities Director; and Janice Ellis, City Clerk. Citizens forum. Jackie Alsobrook, 4135 Misty Lane - she spoke in opposition of selling water, but did say if water was sold at all that it should only be sold in Lamar County. 4. Question and Answer session with U. S. Army Corps of Engineers. (See List of Questions for the U.S. Army Corps of Engineers attached as Exhibit "A") Shawn Napier introduced Randall Dobbs, consultant for the City of Irving, Todd Reck, and Steve Pettit from the City of Irving. Mr. Napier also introduced Jan Hotubee, Mark Ellison and Amy Jordan with the Corps of Engineers. (1) Mark Ellison said the minimum lake level at which the boat ramps at Pat Mayse were operation was approximately 441 feet and the maximum level was approximately 448 feet. He said with regard to road closures you get in trouble around 457 feet. (2) With regard to the conservation pool, Jan Hotubee said anything over 451 feet would cause overflow. She said there was no way to control it without construction and the Page 2 of 3 - 000023 process was much more involved than just putting in a gate. Prior to construction, a dam safety study would be required, as well as congressional authorization. (3) Ms. Hotubee stated that the stream gauge flow was the method used to measure inflow, outflow and evaporation at Pat Mayse Lake and that it was the scientific method approved. (4) Ms. Hotubee explained they did not have the data to reflect what the daily drawn capacity of the lake would be when fully silted. She said the last sediment survey was done in 1985 and she did not know the amount of silt that had come in since then. (5-6) Ms. Hotubee said the Corps did not have plans to increase the capacity of the lake, nor did they have the funds available to improve the capacity. (7) Ms. Hotubee said that a daily average was not used for evaporation and spillway discharge in GPD. (8) As to how much water would be available in the conservation pool should a five year drought reduce the replenishing process by just 10% per year of an average annual of rainfa1142.6 inches, Ms. Hotubee reported a determination could not be calculated without review of historic data. (9) Ms. Hotubee said there were big releases out of Hugo and she wasn't sure if those would have a big impact. She also said there was a problem in that there is an endangered species in Pine Creek and identified it as being a Ouachita rock- pocketbook, a rare freshwater mussel. (10) Ms. Hotubee said she was not aware of any mandates. (11) Todd Reek said they were looking at different options and Ms. Hotubee said they would have to conduct studies to make the determination. (12) Ms. Hotubee stated the least expensive and easiest route would be to raise the dam. She said dredging was very expensive and they would have to determine if there was toxic waste. Should there be toxic materials in the sediment, it would require special handling. (13) Ms. Hotubee said the Corps were interesting in participating in improvements and could look at options to obtain funding from the federal government. (14) An environmental impact study will need to be conducted which would be part of the reallocation study. The estimated completion of the study is five years. Page 2 of 3 000024 (15) This item was covered in the above discussion. 5. Possible future agenda items. The City of Irving will be at the August 7fl' meeting to give a presentation. Next month the Committee will received population and water use projections from HDR. Chairman Hayter announced the next meeting would be Thursday, July 24, 2008, at 4:00 p.m. 6. Adjournment. There being no further business, the meeting was adjourned at 5:40 p.m. Approved this day of July, 2008. Reeves Hayter, Chairman Page 2 of 3 R UOU(;25 MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS. TEXAS THURSDAY JULY 24 2008 Call the meeting to order. Chairman Hayter called the meeting to order at 4:05 p.m. 2. Committee member roll call. Shawn Napier called the roll. Members present were John Kruntorad, Rick McDougall, Dennis Chalaire, Richard Quarles, Reeves Hayter, Gene McWaters, Michael Moffitt, Sharron Nabors, Jim Noble, and Dan Smith. Ex- Officio Members present were Renee Harvey, Bob Campbell, Frank Wright, and Ray Ball. Member absent was Herb Campbell. Ex-Officio members absent were Jim Kays and Bryon Billman. Bryon Billman sent a representative David Allen of Florida Power and Light. Alternate member Joan Mathis was absent. Also, present were city staff Shawn Napier, City Engineer; Kent McIlyar, City Attorney; Doug Harris, Interim Public Utilities Director; and Nicki Brown, Deputy City Clerk. 3. Approval of Minutes from previous meetings. (June 26, 2008; July 10, 2008) Sharron Nabors made a notion to approve the minutes from the June 26, 2008 Lake Pat Mayse Study Committee. Michael Moffitt seconded the motion. Motion carried unanimously. Sharron Nabors made a motion to approve the minutes from the July 10, 2008 Lake Pat Mayse Stu.dy Committee with the amendment that item 4 number 14 be re-worded as follows: An environmental impact study will need to be conducted which would be part of the reallocation study. The estimated completion of the study is five years. Gene McWaters seconded the motion with the amendment. The motion carried unanimously. 4. Citizens forum. Mr. A.W. Clem of Moore Law Firm introduced leases on water in a five county area. He said we need to consider two things. 1.) Paris has not had any renovation in years. 2.) Will Paris have water in future if we sale to 3rd party? Mr. Clem presented an underground study to let the members review and determine if they think there is underground water and if it would be a solution to selling the water. . 000026 5. HDR presentation 6. Review budget update. Shawn Napier gave a handout of the Pat 1Vlayse Lake Study Committee budget. The following people left the meeting at 5:30pm. Rick McDougall, Renee Harvey, and Dan Srnith. 7. Possible future agenda items. To discuss the presentation from HDR and to obtained the information collected by the Water Development Board. Chairman Reeves Hayter announced the next meeting would be August 7, 2008 and that the City of Irving will be at the meeting. He told the committee if they had any questions for the City of Irving to email them to Shawn Napier by Thursday, July 31 @ noon. Sharron Nabors asked that Pete Kampfer present information to the Lake Pat Mayse Study Committee on the future expansion for PEDC. Chairman Reeves Hayter told the committee that he would be making a presentation to the City Council Monday, July 28, 2008 at the City Council meeting if they would like to attend. There being no further business, Mr. Campbell made a motion to adjourn and Mr. Noble seconded the motion. The meeting was adjourned at 5:43 p.m. Approved this 7th day of August, 2008. Reeves Hayter, Chairman 2 - 000027 MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, AUGUST 7. 2008 1. Call the meeting to order. Chairman Hayter called the meeting to order at 4:07 p.m. 2. Committee member roll call. City Clerk Janice Ellis called roll. Members present were Herb Campbell, Dennis Chalaire, John Kruntorad, Rick McDougall, Sharron Nabors, Jim Noble and Dan Smith. Ex-Officio Members present were Renee Harvey, Jim Kays, Frank Wright, Ray Ball and Bob CampbelL Members absent were Gene McWaters, Michael Moffitt and Richard Quarles. Ex-Officio Member Bryon Billman was absent and Alternate Member Joan Mathis was absent. Also, present were city staff Kevin Carruth, City Manager; Kent McIlyar, City Attorney; Shawn Napier, City Engineer; Doug Harris, Interim Public Utilities Director; and Janice Ellis, City Clerk. City of Irving staff included Jim Cline, Public Works Director; Todd Reck, Water Utilities Director; and Steve Pettit, Engineer. Darrell Cline of R.W. Beck and Randel Dobbs with Nathan Maier Consulting Engineers were in attendance. 3. Approval of minutes from previous meeting. (July 24, 2008) A Motion to approve the minutes was made by Jim Nable and seconded by Dan Smith, motion carried unanimously. 4. Citizens forum. No one spoke. 5. Presentation from Pete Kampfer. Chairman Hayter announced that Pete Kampfer would not be giving his presentation. 6. Presentation from the City of Irving. Chairman Hayter said they were waiting on one of the staff members from Irving to arrive - 000028 and he moved to item 7. 7. Discussion and possible action on future water demands. Chairman Hayter recognized that information had been presented by HDR and that no action would be taken at that time. 8. Discussion and possible action on a policy for committee members making presentations to the public. Chairman Hayter inquired of inembers a process for public education when speaking to civic clubs and organizations. After a brief discussion, it was a consensus that each presentation should contain the same information and that they would add updated information upon receipt. Several members thought it would be best if a sub-committee was formed to prepare a draft power point presentation for review by the Committee at the next meeting. Dennis Chalaire, Ray Ball and Jim Kays volunteered to serve on the sub-committee. Chairman Hayter returned to item 6. 6. Presentation from the City of Irving. Public Works Director Jim Cline gave a presentation to the Committee. (See Exhibit "A" attached and incorporated herein) 9. Possible future agenda items. Chairman announced the next meeting was scheduled for August 21 S`. He also said they would continue with the future water demands discussion and may have a presentation from Pete Kampfer at the next meeting. Depending on the information gathered and presentations, Ray Ball said they may have to extend their deadline. 10. Adjournment. There being no further business, a motion to adjourn the meeting was made by Sharron Nabors and seconded by Jim Noble, motion carried unanimous. T'he meeting was adjourned at 5:25 p.m. Approved this 21 S` day of August, 2008. Reeves Hayter, Chairman - 000021 ~