08 Resolution ETCADACITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
A.genda Item No.:
10/02/08
Council Date:
City Manager
Kevin Carruth
8.
10/13/08
RECOMMENDED MOTION:
Motion to approve a resolution authorizing a professional services agreement with East
Texas Council on Alcohol and Drug Abuse (ETCADA) to provide alcohol and drug
abuse/addiction counseling and educational services to help prevent the proliferation of
drug and alcohol abuse problems in the City of Paris; and authorizing the City Manager
to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Fiscal.
BACKGROUND:
During budget hearings, City Council gave direction to the City Manager to continue the
professional services agreement with American Red Cross. On September 22, 2008, City
Council approved the budget for 2007-2008, which included $4,500 budgeted for this
agency.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$4,500
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
R 000036
DRAFT
Attorney\reswork\current\Specialized Services Prof Serv Contract Res-ETCADA 2008
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH EAST TEXAS COUNCIL ON ALCOHOL AND DRUG
ABUSE (ETCADA) TO PERFORM CERTAIN SPECIALIZED SERVICES TO
THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, East Texas Council on Alcohol and Drug Abuse (ETCADA), hereinafter
referred to as Service Organization, possesses certain specialized expertise, personnel,
equipment, and training necessary to provide certain community based specialized
services unique to said organization and unavailable from any other readily available
source; and,
WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a
Professional Services Agreement with the Service Organization to provide partial funding
to the Service Organization; and,
WHEREAS, the Service Organization will provide certain specialized services (as
described in the Agreement) to the community that will benefit the City by: 1) providing
specialized services for which the City has limited or no expertise; 2) providing specialized
services in a more efficient manner and at a lower cost; 3) providing specialized services
under a recognized name and as a recognized source in the community for specialized
expertise in the area of said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said Service
Organization will benefit the health, safety, and welfare of the citizens of the City of Paris in
furtherance of a public purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the city manager is hereby authorized to execute and the City
Clerk to attest to a Professional Services Agreement, by and between the City of Paris and
East Texas Council on Alcohol and Drug Abuse (ETCADA) for the performance of certain
specialized services as set out in said Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit A.
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Section 3. That this resolution shall be effective from and after its date of
passage.
PASSED AND APPROVED this 13th day of October, 2008.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar City Attorney
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PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PARIS
AND EAST TEXAS COUNCIL ON ALCOHOL
AND DRUG ABUSE (ETCADAj
STATE OF TEXAS §
COUNTY OF LAMAR §
This Professional Services Agreement, hereinafter referred to as the "Agreement," entered
into by and between the City of Paris, a home-rule municipality with its offices located at 125 First
Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and East
Texas Council on Alcohol and Drug Abuse (ETCADA) whose offices are located at 3737 Lamar
Avenue, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE
ORGANIZATION".
WITNESSETH
WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel,
equipment, and training necessary to provide certain community-based specialized services unique
to said organization and unavailable from any other readily available source; and,
WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE
ORGANIZATION to provide such specialized services to City of Paris and its citizens; and,
WHEREAS, the Service Organization will provide certain specialized services as described
herein and as further described in the Service Organization's mission statement to the community
that will benefit the City by: 1) providing specialized services for which the City has limited or no
expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3)
providing specialized services under a recognized name and as a recognized source in the
community for specialized expertise in the area of said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said SERVICE
ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the
furtherance of a public purpose;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual
consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows:
I. Scope of Services
SERVICE ORGAIVIZATION agrees to provide the following services to CITY and its citizens
during the term of this agreement:
Provide alcohol and drug abuse/addiction counseling and educational services to
help prevent the proliferation of drug and alcohol abuse problems in the City of
Paris.
EXHIBIT g
o(1"39
II. Funding
For and in consideration of these services, CITY agrees to provide partial funding to the
SERVICE ORGANIZATIOIV, in the form of a one-time payment, in the amount of $4,500.00 to be paid
to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE
ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such
information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE
ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement.
III. Reporting
No later than ninety (90) days prior to the termination of this Agreement as provided
herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing:
1. A financial statement, in such detail and containing such information as CITY shall
require;
2. A report of the number of citizens of the City of Paris served and directly benefitted by
the services provided under this Agreement during the previous nine (9) months of
services, or such other similar information as the CITY shall require;
3. A projected scope of services and cost projection for performance for the same or
similar services on behalf of CITY for an additional one year of service, should CITY
desire to renew this Agreement with SERVICE ORGANIZATION at the end of the
contractual term;
4. Any other information which CITY may reasonably require.
IV. Agreement Term
This Agreement shall begin on October 1, 2008 and end on September 30, 2009.
V. Termination
This Agreement may be terminated by either party hereto at any time upon ten (10) days
written notice of termination to the other party. Such notice may be delivered personally to the
address shown in this agreement or by forwarding said notice to the other party by certified mail,
return receipt requested and shall be effective ten (10) days following receipt thereof by the other
party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing the services
required herein, the SERVICE ORGANIZATION shall refund that portion of the one-time payment
received ($4,500) on a pro rata basis.
VI. Release/Indemnification
By the entering into this Agreement, SERVICE ORGANIZATION agrees to in all things
release, indemnify and hold CITY, its officers and employees, harmless from any and all liability,
claims of liability, suits, claims of suit, or other similar acts arising out of or in any way related to
SERVICE ORGANIZATION's activities and actions under this Agreement, including claims of
negligence or other similar claims.
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VII. Independent Contractor
SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an
independent contractor, and not an employee, agent, or other representative of CITY. Nothing in
this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or
create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY.
VIII. Miscellaneous
This Agreement may be assigned by SERVICE ORGANIZATION only with the express written
consent of City Manager of the City of Paris, Texas.
SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement
are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under
this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the
Federal Courts for the Eastern District of Texas.
This Agreement, and every provision hereof, shall be considered severable, and the
invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect
the validity of any other portion of this Agreement.
This Agreement shall be interpreted exclusively under the laws and ordinances of the State
of Texas and the City of Paris.
EXECUTED this _ day of . 2008.
ATTEST:
Janice Ellis, City Clerk
CITY OF PARIS, TEXAS
Kevin Carruth, City Manager
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
EAST TEXAS COUNCIL ON ALCOHOL
AND DRUG ABUSE (ETCADA)
ATTEST:
Susan Erwin, Executive Director
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