16 Resolution TX. Community Development Block Grant ProgramCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
10-3-2008
Engineering 41
Shawn Napier, P.E. City Engineer
Council Date:
/Director of Public Works
16.
10-13-2008
RECOMMENDED MOTION:
Approve a resolution authorizing the submission of a$250,000 Texas Community
Development Block Grant Program application to the office of Rural Community Affairs
for the Community Development Fund for a wastewater main replacement project; and
authorizing the City Manager to execute all necessary documents.
POLICY ISSUE(S):
Fiscal
BACKGROUND:
This application is for the 2009-2010 Texas Community Development Block Grant
Program. This grant will fund the replacement of sewer infrastructure in the central
portion of town (see attached map). We will be applying for a$250,000 grant. The grant
application deadline is October 17th and the awards will be made in May or June of 2009.
If awarded the grant, we will be committing $50,000.00 as a contribution toward the
construction in the 2010-2011 budget year.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution, application and map of the area eligible for sewer improvement
ACTION:
BUDGET INFO:
2010-2011 Budget
❑ Financial Report ❑ Minute Order
Expense
$50,000 if awarded the grant
❑ Department Report Z Resolution
Budgeted Amt.
$ 0.00
❑ Presentation ❑ Ordinance
y'i'D Actual
$ 0.00
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
E Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
" OOU086
DRAFT
Attorney\reswork\current\Grant TXCDBG Res 2008
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF PARIS, TEXAS,
AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE
OFFICE OF RURAL COMMUNITY AFFAIRS FOR THE COMMUNITY
DEVELOPMENT FUND; AUTHORIZING THE CITY MANAGER TO
ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED
REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S
PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of Paris, Texas desires to develop a viable urban
community, with decent housing and supporting infrastructure for the central core
of the City primarily benefiting persons of low-to-moderate income; and
WHEREAS, certain conditions exist in the central core area of the City which
represent a threat to the public health and safety; and
WHEREAS, it is necessary and in the best interests of City of Paris to apply
for funding under the Texas Communiry Development Block Grant Program (to
make improvements to this part of the City).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF
PARIS, LAMAR COUNTY, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are
hereby in all things approved.
Section 2. That a Texas Community Development Block Grant Program
application for the Community Development Fund is hereby authorized to be filed
on behalf of the City with the Office of Rural Community Affairs.
Section 3. That the City's application be placed in competition for funding
under the Community Development Fund.
Section 4. That the application be for $250,000 of grant funds to provide
sewer system improvements for the central area of the City.
- 000087
Section S. That the City Council directs and designates the City Manager as
the City's Chief Executive Officer and Authorized Representative to act in all
matters in connection with this application and the City's participation in the Texas
Community Development Block Grant Program.
Section 6. That it further be stated that City of Paris is committing
$50,000.00 as a contribution toward the construction activities of this sewer
system improvements project.
Section 7. That this resolution shall be effective immediately upon passage.
PASSED AND APPROVED this 13th day of October, 2008.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, Ciry Attorney
000088
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Where rural Texas comes first.
Texas Community Development BlockGrant Program
Community Development Fund Application
2009 - 2010
APPLICANT NAME
Page 1 of 16
EXHIBIT A-
„ OO0IJ(J0
GENERAL OVERVIEW OF APPLICATOIN COMPLETION INSTRUCTIONS
1. Complete the Texas Community Development Block Grant (TxCDBG) Program 2009/2010 Community
Development Fund Application using the instructions provided in the application form and in the 2009/2010 CD
Application Guide. This is Part I of the ORCA 2009/2010 CD Application.
2. Refer to the 2009/2010 Regional Review Committee (RRC) Guidebook for the Council of Government (COG)
region that corresponds to the applicant jurisdiction. Complete the RRC Scoring Criteria Response Sheet following
the guidelines established by the 2009/2010 Regional Review Committee (RRC) Guidebook for the applicant region.
Make sure to provide a response to all scoring criteria and attach all necessary verifiable data source documentation.
This is Part II of the CD Application.
3. Compile the completed Part I and Part II. Submit two copies of the entire CD Application package (one original and
one copy) to the Office of Rural Community Affairs (ORCA) by the application deadline of September 30, 2008.
4. ORCA will complete a review of the application. ORCA then will forward applications to the RRC support staff for
scormg.
Page 2 of 16
-
w 000090,
APPLICATION FORTxCDBG ASSISTANCE
OMB Approval No.0348-004J
1. TYPE OF SUBMISSION
2. DATE SUBMITTED:
APPLICANT IDENTIFIER:
Apolication: Pre-application:
F-I Construction F-I Construction
3. DATE RECEIVED BY STATE:
STATE APPLICATION IDENTIFIER:
F-I Non-Construction F-I Non-Construction
4. DATE RECEIVED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
5. APPLICANT INFORMATION:
Leoal Name:
Oraanizational Unit:
Coun
and Zip Code) of aRplicant:
Address (Citv
State
Name/Title. Agency or Company, Address. Area Code, Telephone and Fax Numbers,
,
.
,
and e-mail address of applicant preoarer:
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
66. DUNS NUMBER:
7. TYPE OF APPLICANT:
8. TYPE OF APPLICATION:
E] A. Municipal ~ B. County
0 New ~ Continuation ~ Revision
9. NAME OF FEDERAL / STATE AGENCY:
10 CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER•
Office of Rural Community Affairs
14228 Title: Texas Community Development Block Grant Program (TxCDBG)
11. PROJECT TYPE:
11 a. NPE OF APPLICATION:
Community Development Fund
12. TARGET AREA(S) AFFECTED BY THE PROJECT:
11 APPLICANTS FISCAL YEAR:
Beginning Date: Ending Date:
14. CONGRESSIONAL DISTRICTS: fiepresentative: Senate: Congress:
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS
A. TxCDBG REQUEST:
FEDERAL
B
Yes the preapplication / application was made available to the State Executive
~
:
.
Order 12372 process for review on:
C. STATE:
Date:
D. APPLICANT:
~ No
E. LOCAL•
F-I Program is not covered by E.O. 72372 -OR-
F. OTHER:
G. TOTAL:
~ Program has not been selected by the State for review
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBP
E] Yes. If "Yes", attach an explanation. F] No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE CERTIFICATIONS AND CITIZEN PARTICIPATION PLAN INCLUDED
IN THE PROCEDURES SECTION OF THE TxCDBG PROGRAM APPLICATION GUIDE IF THE ASSISTANCE IS AWARDED.
oed Name of the Applicant's Authorized Representative•
a T
h TitiP of the Aaolicant's Authorized Representative•
c. Telephone Number
v
d Signature of the Applicant's Authorized Representative•
DatelTime Field
Previous Editions Not Usable STANDARD FORM 424 (REV-4-88)
Page 3 of 16
- 000091,
PROJECT APPROVAL INFORMATION:
Yes
No
N/A
1. Does the applicant levy the following tax revenues?
Local Property (Ad Valorem) Tax:
❑
❑
❑
Local Sales Tax Option
❑
❑
❑
2. Does the assistance require State or local advisory clearance or review through the Texas Review and Comment
❑
❑
❑
System:
3. Will the assistance requested serve or be located on a Federal Installation?
M
F-I
F-I
4. Will the assistance requested have any negative impact(s) or effect(s) on the environment?
1:1
El
El
Note: All funded applications will have to comply with Federal regu/ations regarding environment dearance before funds are released.
5. Is the project in a desigated flood hazard area?
❑
❑
❑
6. Will the assistance requested cause the displacement of families, individuals, farms, or businesses?
F-I
El
M
7. Will the applicant or the service provider in the application levy any tap fees, capital recovery fees, or access fees,
F-I
F-I
F-I
on the beneficiaries?
(Special assessmeni cosrs for low/moderate income persons mus[ be included in ihe TxCDBG application. At a
minimum, rhese costs musi be paid for very low income persons.)
8. Has the applicant obtained a ratified, legally binding agreement, contingent upon award, between the applicant
and the service provider that will operate the project for the continual operation of the improvements as proposed
in the application?
9. Does the applicant or service provider currently hold the Certificate of Convenience and Necessity (CCN) for the
❑ El ❑
target area proposed in the application?
10. As evident through close-out reporting and monitoring, have the activities or services from past TxCDBG contracts
"
"
❑ ~ ~
if there have been no prior contracts.)
N/A
been made available to low / moderate income persons? (Choose
11. The applicant certifies that financial records for the proposed project will be kept at an offically designated city /
county site, accessible by the public, and will be adequately managed on a timely basis using generally accepted
E] 1:1 El
accounting principles?
12. Has the applicant chosen local staff designated to administer or work on the proposed project?
F-I El El
Page 4 of 16
. 000092
COMMUNITY NEEDS ASSESSMENT
It is strongly recommended that each applicant utilize ORCA's Community Viability Index in establishing need.
LIST OF ALL IDENTIFIED COMMUNITY NEEDS / PROBLEMS: ]
p COMMUNITY NEEDS ASSESSMENT QUESTIONNAIRE: ]
-
Describe the jurisdictions current supply of affordable housing (Public Housing, Section 8 assisted, RHS
assisted, HOME program assisted, TDHCA assisted, Local Housing Development Corp. assisted, etc.).
Describe the applicant's past efforts to increase the supply of affordable housing.
Describe any future efforts that the applicant plans to undertake to increase the supply of affordable housing.
Describe any instances where the applicant has applied for affordable housing funds and did not receive the
funding.
Describe any instances, within the past five years, where the applicant has not accepted funds for affordable
housing.
Describe the applicant's efforts, within the past three years, to provide infrastructure improvements through
the issuance of general obligation or revenue bonds.
THE NEEDS IN THIS APPLICATION WERE DETERMINED BY: J
F-] Public Hearings
F~ Community Meeting
F-] Community Survey
[-]Existing Studies
F-l Other
DESCRIPTION OF THE NEED(S) ADDRESSED IN THIS APPLICATION ~
Provide a brief description of the needs addressed in this application. Identify the service(s) / problem(s) being
addressed. Describe the problem(s) in terms of deficiencies.
Page 5 of 16
. 000093
PROJECT SUMMARY
Page 6 of 16
. 006094
~ ACTIVITY SPECIFIC QUESTIONS I
Check all activities that are applicable.
❑ Water System Improvements
❑ Sewer / Wastewater Improvements
❑ Housing Rehabilitation
❑ Drainage Improvements
❑ Fire Protection Facilities
❑ Community / Senior / Social Service Centers
❑ Parks / Recreation Improvements
❑ Housing Assistance for Water Connections
❑ Housing Assistance for Sewer Connections
❑ Road / Street Improvements
❑ Demolition and Clearance
❑ Accessibility Projects for Public Buildings. / Facilities
❑ Solid Waste Disposal / Landfills
Page 7 of 16
- 000095
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PROJECT BENEFICIARY INFORMATION
MUST BE COMPLETED FOR EA CH ACT►VITY EXCLUDING ENGINEERING AND ADMINISTRATION
ACTIVITY
TOTAL MALE BENEFICIARIES
TOTAL FEMALE BENEFICIARIES
TOTAL BENEFICIARIES
Race
# Non-Hispanic Beneficiaries
# Hispanic Beneficiaries
Total Beneficiaries
p
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0
Activity Toral:
o
TOTAL
0
1. Was a TxCDBG Survey used to identify beneficiaries? Yes: E] No: F~
2. Was 2000 Census information used to identify beneficiaries? [-]Yes F-]No
3. Provide the number of project beneficiaries identified through each of the following methods:
TxCD6G Survey: 2000 Census: Area Benefit:
Housing Activity: Limited Clientele:
4. If beneficiaries were identified by using a survey as opposed to using 2000 Census information, provide a
detailed explanation of the reason. A response such as "to reach the low to moderate income level" is not
acceptable.
Page 9 of 16
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NATIONAL PROGRAM OBJECTIVES
F~ 1. Activities benefiting low-to-moderate income persons.
R 2. Prevention/ Elimination of Slums or Blight.
F-] 3. Urgent Needs
Justirication of Beneficiarv Identirication Method:
ANTICIPATED OBJECTIVES AND OUTCOMES
ACTIVITY ANTICIPATED OBJECTIVE
ANTICIPATED OUTCOME
ANTICIPATED OUTCOME UNITS
F-~ Infrastructure / Public Facilities Improvement Project?
F-] Services?
F-] Planning Activity?
ADDITIONAL ACTIVITY INFORMATION
F_~
One-for-One Replacement
❑
Special Assessment ~ Float Funded Activity
F-]
Revolving Fund
F-]
Favored Activity F~ Historic Preservation Area
~
Brownfield Activity
❑
Colonia _ E] Displacement
~
Presidentially Declared Disaster Area
F_~
Activity involves rental housing
F-I
Activity includes multi-unit housing
Page 13 of 16
" 000101
APPLICANT DISCLOSURE / UPDATE REPORT
PART 1: APPLICANT/ RECIPIENT INFORMATION INITIAL REPORT: 7 UPDATE REPORT: 7
PART 2: OTHER GOVERNMENT ASSISTANCE PROVIDED /REQUESTED? Yes: No: F-]
PART 3: INTERESTED PARTIES
ARE THERE ANY PERSONS WITH A REPORTABLE FINANCIAL INTEREST TO DISCLOSE? Yes: No: ~
PART 4: REPORT ON EXPECTED SOURCES AND USES OF FUNDS: N/A F-]
SOURCE OF FUNDS USE OF FUNDS
Page 14 of 16
- 000102
PART II: RRC SCORING CRITERIA RESPONSE SHEET
Council of Government:
The following format must be used when submitting the Part II (RRC Scoring Criteria Response Sheet) information to ORCA. For this
portion, of the CD application applicants must follow the guidelines established by the 2009 / 2010 Regional Review Committee (RRC)
Guidebook for their region. This section of the application must be completed and submitted to ORCA along with the other sections
of this application by the 2009 / 2010 CD application deadline of September 30, 2008.
Providing each answer consists of three steps; identifying the scoring criteria / question by number or by name, providing the
response information to the criteria, and attaching the verifiable data source. If the data source is included in Part I of the ORCA
2009 / 2010 CD Application, it is not necessary to reattach the data source here (Example: Table 1, Table 2, Form 424). Repeat the
steps for each scoring criteria as necessary, depending on the number of criteria / questions in the RRC Guidebook for the region.
Information may be cut and pasted from other programs such as Microsoft Word.
~ Identify the Scoring Criteria (Question) by Number and / or by Name:
Provide a response to the Information Needed From Applicant to Score:
3ch Verifiable Data Source to this form, in same order as answered (Note: Ifdata source is included in the Part1 of the ORCA 200912010
~licarion, it is not necessary io reattach ihe data source here). Select one of the following two options:
A. Included in Part I of the ORCA 2009 / 2010 CD Application 0 B. Attached to Part II: RRC Scoring Criteria Response Sheet
Page 15 of 16
- 000103
ATTACHMENTS
Provide the following attachments (if applicable) in the order specified:
1. Resolution
F-I 2. Public Notices
~ a. A copy of the actual published public hearing notice, or Publisher's Affidavit and copy of Notice.
~ b. A copy of the actual published notice of the application(s) activities and availability of the application(s) for public review, or
Publisher's Affidavit and copy of Notice.
0 c. A listing of the local service providers that were sent the written notification of the public hearing.
F-] 3. Project Map(s), including Census Maps / Documentation
~ 4. Letter(s) of Committment
~ 5. Project Impact Documentation
F-] 6. Survey Forms
APPLICATION CHECKLIST
The following serves as an application checklist that each applicant must use to ensure that an application under the Community
Development Fund is complete:
~ Completed 424
~ Project Approval Information (All questions must be answered)
~ Community Needs Assessment
~ Project Summary
~ Activity Specific Questions
F-I Table 1
Fl Project Beneficiary Information
F-] Table 2
F-1 Locations Form
National Program Objectives
F-I Anticipated Outcomes and Objectives
F-I Anticipated Outcome Units
F~ Additional Activity Information
F-] Applicant Disclosure / Update Report Form
F-] PartII: Scoring Criteria Response Sheet (Including all required supporting documenrs)
Page 16 of 16
- 000104
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