08 Approval of Official RecordCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
10/21 /08
Council Date:
City Clerk
Janice Ellis
8.
10/27/08
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meetings on October 7, 2008; October 13, 2008; and October
20, 2008.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meetings
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration 0 City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utiliries
City of Paris Revised 2/04/08
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SPECIAL MEETING
OF THE CITY COUNCIL, CITY OF PARIS
October 7, 2008
The City Council of the City of Paris met for a special session at 5:00 P. M. Tuesday, October
7, 2008, at the City Council Chamber, 107 E. Kaufman Street, Paris, Texas.
Present: Mayor : Jesse James Freelen
Council Members: Joe McCarthy; Stephen Brown; Will Biard; and
Edwin Pickle
City Staff: Kevin Carruth, City Manager; Kent McIlyar,
City Attorney; Janice Ellis, City Clerk; Gene
Anderson, Finance Director; Lisa Wright,
Community Development Director; and Tom
Hunt, Municipal Judge
Absent: Council Member: Kevin Kear
Opening Agenda
1. Call meeting to order.
Mayor Freelen called the meeting to order at 5:07 p.m.
2. Invocation.
Gene Anderson gave the invocation.
3. Pledge of Allegiance.
Council Member McCarthy led the pledge.
Regular Agenda
4. Convene into Executive Session on the following matters:
a. Pursuant to Section 551.087 of the Texas Government Code to discuss and deliberate
an offer of financial or other incentive to business prospects to locate, stay, or expand
in Paris and consider any commercial and financial information related to the business
prospect.
b. Pursuant to Section 551.074 of the Texas Government Code, to discuss personnel
matters pertaining to Municipal Court Judge and Chief Building Official.
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Special Council Meeting
October 7, 2008
Page 2
Mayor Freelen convened City Council into executive session at 5:09 p.m.
5. Reconvene into open session to deliberate on matters discussed in Executive Session.
Mayor Freelen convened City Council open session at 6:05 p.m. and announced there was no
action to be taken at that time.
6. Deliberate on possible future agenda items.
None were referenced.
7. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member Pickle
and seconded by Council Member McCarthy. Motion carried, 5 ayes - 0 nays. The meeting was
adjourned at 6:06 p.m.
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
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REGULAR MEETING
OF THE CITY COUNCIL, CITY OF PARIS
October 13, 2008
The City Council of the City of Paris met for a regular session at 5:00 P. M. Monday, October
13, 2008, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Jesse James Freelen
Council Members: Joe McCarthy; Kevin Kear; Stephen Brown;
and Edwin Pickle
City Staff: Kent McIlyar, City Attorney; Janice Ellis, City
Clerk; Gene Anderson, Finance Director;
Shawn Napier, City Engineer; Doug Harris,
Director of Utilities; Lisa Wright, Community
Development Director; Karl Louis, Police
Chief; and Ronnie Grooms, Fire Chief
Absent: Council Member: Will Biard
Work Session 5:00 p.m.
Mayor Freelen called the work session to order at 5:00 p.m. and moved the work session to
the City Council conference room. Council discussed Consent Agenda items.
No action was taken during the work session.
Opening Agenda
Call meeting to order.
Mayor Freelen called the meeting to order at 6:04 p.m.
2. Invocation.
Reverend John Kelley gave the invocation.
3. Pledge of Allegiance.
Council Member Kear led the pledge.
4. Citizens' forum.
Marilyn Bellevance, 262-26th N.E. - she expressed concern about the lack of code
enforcement in her neighborhood.
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Regular City Council Meeting
October 13, 2008
Page 2
Robert Brunson, 2598 Clark Lane - he opposed budget amendments pertaining to the Chief
Building Official and Municipal Court Judge.
Bee Garmon, 424 N.E. 17`" Street - she invited everyone to the fall trash off to take place
October 18"' at 7:30 a.m. at Home Depot.
Consent Agenda
Mayor Freelen stated that City Council had covered the consent agenda items in the work
session and inquired if anyone desired to have additional discussion. No additional discussion was
requested. Council Member Brown made a Motion to approve the Consent Agenda and Council
Member Kear seconded the Motion. The Council voted five (5) for and none (0) opposed to approve
and adopt Consent Agenda Items 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, and 21.
Deliberate and act on the approval of minutes from the meetings on September 10, 2008;
September 15, 2008; September 19, 2008; September 22, 2008; and September 29, 2008.
6. Receive and deliberate on reports and/or minutes from the following boards, commissions,
and committees:
a. Lake Pat Mayse Water Study Committee (July 10, 2008; July 24, 2008; and August
7, 2008)
7. RESOLUTION NO. 2008-080: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH THE AMERICAN RED CROSS, LAMAR COUNTY CHAPTER TO
PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS
CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2008-081: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH EAST TEXAS COUNCIL ON ALCOHOL AND DRUG ABUSE
(ETCADA) TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF
PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
9. RESOLUTION NO. 2008-082: A RESOLUTION OF THE CITY COLJNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH MODELS OF THE MAKER TO PERFORM CERTAIN
SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
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Regular City Council Meeting
October 13, 2008
Page 3
DECLARING AN EFFECTNE DATE.
10. RESOLUTION NO. 2008-083: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH CASA TO PERFORM CERTAIN SPECIALIZED SERVICES TO
THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
11. RESOLUTION NO. 2008-084: A RESOLUTION OF THE CITY COLTNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH CHILDREN'S ADVOCACY CENTER TO PERFORM CERTAIN
SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
12. RESOLUTION NO. 2008-085: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH LAMAR COUNTY HUMAN RESOURCES COUNCIL TO
PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS
CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTNE DATE.
13. RESOLUTION NO. 2008-086: A RESOLUTION OF THE CITY COLJNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH LAMAR COUNTY HISTORICAL MUSEUM TO PERFORM
CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
14. RESOLUTION NO. 2008-087: A RESOLUTION OF THE CITY COLJNCIL OF THE CITY
OF PARIS, TEXAS F1NDING THAT ONCOR ELECTRIC COMPANY' S REQUESTED
1NCREASES TO ITS ELECTRIC TRANSMISSION AND DISTRIBUTION RATES AND
CHARGES WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY'S
REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE
COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TOT HE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF
THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL.
15. RESOLUTION NO. 2008-088: A RESOLUTION OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR
ARBITRAGE REBATE COMPLIANCE SERVICES WITH FIRST SOUTHWEST ASSET
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Regular City Council Meeting
October 13, 2008
Page 4
MANAGEMENT, INC.; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
16. RESOLUTION NO. 2008-089: A RESOLUTION OF THE CITY COUNCIL OF PARIS,
TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY
DEVELOPMENT BLOCK GRANT PROGR.AM APPLICATION TO THE OFFICE OF
RURAL COMMUNITY AFFAIRS FOR THE COMMUNITY DEVELOPMENT FUND;
AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE
OFFICER AND AUTHORIZED REPRESENTATNE IN ALL MATTERS PERTAINING
TO THE CITY' S PARTICIPATION 1N THE TEXAS COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTNE DATE.
17. RESOLUTION NO. 2008-090: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, ACCEPTING THE DONATION OF A PREFABRICATED
PEDESTRIAN BRIDGE FROM THE GREATER PARIS DEVELOPMENT
FOUNDATION, INC., A NON-PROFIT CORPORATION OF THE STATE OF TEXAS,
FOR THE PROPERTY KNOWN AS THE 0.8 MILE EAST EXTENSION OF TRAIL DE
PARIS.
18. Deliberate on drainage ditch maintenance report.
Shawn Napier presented an update of progress made to eliminate drainage problems. He said
a total of 691 labor hours and $38,895.00 were used to complete 33 projects.
19. Deliberate on Casa Bonita demolition project.
Lisa Wright gave an update on the Casa Bonita Apartment Complex. She stated that contract
documents had been forwarded to Intercon and that they would be given a notice to proceed as soon
as all required documents had been received.
20. Report on demolition of dilapidated houses.
Lisa Wright reported during the month of September the following demolition activities: 1)
19 work orders were issued; 2)18 work orders completed; 3) there were 6 pending work orders; 4)
1,011.21 tons were demolished; 5) the demolition cost was $26,291.46; and 6) the landfill cost was
$28,313.88.
21. Report on goals and objectives.
Kevin Carruth gave City Council an update on the goals and objectives. (See Exhibit "A"
attached)
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Regular City Council Meeting
October 13, 2008
Page 5
Regular Agenda
22. Public hearing, deliberate and possibly act on first reading of an Ordinance approving a
request for zoning change from One-Family Dwelling District No. 3(SF-3) to One-Family
Dwelling District No. 3(SF-3) with a specific use for permit for day care on Lot 2A, City
Block 279, being 1462 15`" Street N.E.
Lisa Wright explained that a stop work order was issued for unpermitted construction and that
Planning and Zoning recommended denial of this request.
Mayor Freelen opened the public hearing and asked anyone wishing to speak in favor of this
item to please come forward. No one spoke in support of this item. Mayor Freelen asked for anyone
who wished to speak in opposition of this item to please come forward. Vickey Ode11,1615 Johnson
Street, spoke in opposition to this zoning change. With noone else speaking, Mayor Freelen closed
the public hearing.
23. Deliberate on recording of all council meetings.
Council Member Brown said he had asked for this item, because he had received several
complaints from citizens that the budget hearings were not televised. Kevin Carruth explained that
the cost of video taping a typical two hour meeting was approximately $300.00 and that all regular
council meetings were recorded on video. Mr. Carruth also said there was no standard procedure or
direction from Council on what to video or what not to video. It was a consensus of Council to have
all future meetings video taped.
24. Deliberate on cell phone usage in school zones.
Council Member Pickle said he had requested this item, because other cities had passed
similar ordinances and he felt that they should be pro-active.
Chief Louis informed Council that Chisum, North Lamar and Paris school districts were
supportive of this type of ordinance. Council Member Pickle said he thought that they should include
Paris Jr. College. City Council gave direction to draft an ordinance which would allow hand-free
devices.
25. Deliberate on cost of living payments.
Kevin Carruth said that he was going to equally divide the $254,369.00 left over from the FY
2008-2009 General Fund among all full-time employees.
26. RESOLUTION NO. 2008-091: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
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Regular City Council Meeting
October 13, 2008
Page 6
OF PARIS, TEXAS, APPROVING AN APPLICATION FOR A TEXAS DEPARTMENT
OF TRANSPORTATION CAPITAL IMPROVEMENT PROGRAM (CIP) GRANT FOR
VARIOUS PROJECTS AT COX FIELD AIRPORT 1N THE AMOLJNT OF $4,911,088.00,
WITH $491,209.00 TO BE PROVIDED BY THE CITY OF PARIS IN THE FORM OF
CASH; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL
DOCUMENTS NECESSARY TO MAKE APPLICATION FOR THE GRANT; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
Lisa Wright explained that at the request of the City, TxDOT Aviation conducted an on-site
inspection of Cox Field Airport to review airfield issues the City felt needed addressing, as well as
to determine other TxDOT required standards that needed to be met in order to eligible to obtain grant
funding. As a result of that visit, TxDOT listed numerous items the City needed to remedy over the
next several years to maintain an adequate level of safety at the airport. She further said if the City
is awarded the grant, work would take place over the next four fiscal years.
A Motion to approve this item was made by Council Member Pickle and seconded by Council
Member Kear. Motion carried, 5 ayes - 0 nays.
27. Public hearing, deliberate and possibly act on first reading of AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE BUDGET FOR
THE ENSUING FISCAL PERIOD BEGINNiNG OCTOBER 1, 2008, AND ENDING
SEPTEMBER 30, 2009, AS AMENDED, IN ACCORDANCE WITH THE CHARTER OF
THE CITY OF PARIS; APPROPRIATING THE VARIOUS AMOUNTS THEREOF;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
Kent McIlyar said the public hearing would be held October 27, 2008, at the second reading
of this ardinance. Mr. McIlyar also said the public hearing required that notice be published in the
newspaper.
28. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code,
consultation with attorney to receive legal advice about pending or contemplated litigation
and/or on a matter in which the duty of an attorney to his client under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas, clearly conflict with this chapter as
follows:
a. To receive legal advice on proposed electrical supply agreement through CAPP Cities.
Mayor Freelen convened City Council into executive session at 6:48 p.m.
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Regular City Council Meeting
October 13, 2008
Page 7
29. Reconvene in Open Session to deliberate and possibly take action regarding those matters
discussed in Executive Session.
Mayor Freelen convened City Council into open session at 6:58 p.m. and announced that no
action was to be taken at that time.
30. Consider and approve future events for City Council and/or City Staffpursuant to Resolution
No. 2004-081.
Mayor Freelen announced that he and several others would be attending the TML Conference,
as well as the Chamber Banquet.
31. Deliberate on possible future agenda items.
Mayor Freelen requested that a special meeting be scheduled for October 20`h at 5:00 p.m. to
discuss and possibly appoint the replacement for council district seven. Mayor Freelen also asked that
the discussion of the item be posted for an executive session, because he wanted Council Members
to be able to freely discuss the applicants. Kent McIlyar reminded Council that the appointment had
to be made in open session.
32. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member Pickle
and seconded by Council Member McCarthy. Motion carried, 5 ayes - 0 nays. The meeting was
adjourned at 7:05 p.m.
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
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SPECIAL MEETING
OF THE CITY COUNCIL, CITY OF PARIS
October 20, 2008
The City Council of the City of Paris met for a special session at 5:00 P. M. Monday, October
20, 2008, at the City Council Chamber, 107 E. Kaufman Street, Paris, Texas.
Present: Mayor :
Council Members:
Jesse James Freelen
Joe McCarthy; Edwin Pickle; Stephen Brown;
Will Biard; and Edwin Pickle
City Staf£
Opening Agenda
1. Call meeting to order.
Kevin Carruth, City Manager; Kent McIlyar,
City Attorney; and Janice Ellis, City Clerk
Mayor Freelen called the meeting to order at 5:03 p.m.
2. Invocation.
Council Member McCarthy gave the invocation.
3. Pledge of Allegiance.
Council Member Brown led the pledge.
Regular Agenda
4. Convene into Executive Session on the following matters:
a. Pursuant to Section 551.074(a)(1) of the Texas Government Code to discuss and
deliberate the appointment of a public officer to fill the vacancy in City Council
District 7 until the next regular election in May 2009.
Mayor Freelen convened City Council into executive session at 5:05 p.m.
5. Reconvene in open session to deliberate on matters discussed in Executive Session.
Mayor Freelen convened City Council into open session at 5:24 p.m. and asked the Council
Members to write the candidate of their choice on a piece of paper and pass them to Kent McIlyar.
Kent McIlyar read aloud that Don Taylor had received one nomination and Rhonda Rogers had
received five nominations. On behalf of City Council, Mayor Freelen expressed appreciation to all
of the candidates for making application.
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Special Council Meeting
October 20, 2008
Page 2
6. RESOLUTION NO. 2008-092: A RESOLUTION OF THE CITY COLJNCIL OF THE CITY
OF PARIS, TEXAS; APPOINTING A COUNCIL MEMBER TO FILL A VACANCY IN
DISTRICT 7 TO SERVE THE UNEXPIRED TERM OF BILL STRATHERN.
A Motion to appoint Rhonda Rogers as Council Member to fill the vacancy in District 7 was
made by Council Member Kear and seconded by Council Member Pickle. Motion carried, 6 ayes -
0 nays.
6. Deliberate on possible future agenda items.
Council Member Pickle asked for a discussion item on Lamar County Human Resources
Council professional services contract, because $8,000.00 was budgeted and last week they approved
$12.000.00. Council Member Pickle wanted to know where they were going to come up with the
additional $4,000.00. Kevin Carruth said they did not expect to spend all of the salary line item
budgeted in that department.
7. Adj ournment.
There being no further business, a Motion to adjourn was made by Council Member Pickle
and seconded by Council Member McCarthy. Motion carried, 6 ayes - 0 nays. The meeting was
adjourned at 6:06 p.m.
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
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