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07 ReportCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 11-5-08 Council Date: Finance Gene Anderson 6 11-10-2008 RECOMMENDED MOTION: Move to approve the October 2008 Financial Report as presented. POLICY ISSUE(S): Fiscal Management. BACKGROUND: The Paris city charter Section 69 (3) requires the Finance Director to submit to the Council through the City Manager a monthly statement of all receipts and disbursements. The attached report meets that requirement. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: October 2008 Financial Report ACTION: BUDGET INFO: Z Financial Report Z Minute Order Expense $N/A ❑ Department Report ❑ Resolution Budgeted Amt. $N/A ❑ Presentation ❑ Ordinance y'I'D Actual $N/A ❑ Public Hearing ❑ Other Acct. Name N/A Acct. Number N/A FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 - ooaol -i T~ . - r . .T._., - _T- City of Paris October 2008 Financial Report Comments Net to Date Comparison of Revenues: 1. There were no property tax collections for October 2008 because the appraisal district was unable to mail out statements until near the end of the month due to a computer problem. There were some tax payments made in October, but no allocation of those payments was made to the taxing entities in October. 2. Sales tax collections were up 6.5% over last October. 3. Hotel occupancy taxes were up 26.7% over this same time last year. La Quinta has now paid the past due second quarter 2008 taxes and related penalties. That payment will be reflected in the November report. The tax amounted to $15,315.13 while the penalty amount was $1,531.51. La Quinta was sent a demand letter November 3rd for the interest that had accrued on their delinquency. The interest amount was $142.91. Third quarter 2008 taxes were due October 315` and all hotels made a timely payment except La Quinta. They are currently delinquent on their third quarter taxes and have incurred a S% penalty as of this date. 4. In the Water & Sewer Fund, the receipts from the City of Irving represent reimbursements under the MOU agreement. Departmental Expenditure Summary: At this point the City is 1 month or 8.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are four departments whose expenditures are over 8.339'o at this time. 1. City Council-10.76%. The overage amounts to $2,682 and consists primarily of public notices, postage, and agenda related supplies. 2. Sanitation-11.999'0. The overage amounts to $42,319 and most of that amount was for house demolition waste carried to the landfill. Those charges should have been charged to Community Development and that correction will be made in November. 3. Water Billing-9.669'0. This overage amounts to $26,870 and is made up entirely of consultant fees related to the Pat Mayse water study. Expenses for this study are run through this department but were not specifically budgeted for so as not to artificially inflate that department's budget. Consultant expenses will be reimbursed by the City of Irving. 4. Water Production-8.699'0. This overage amounts to $9,746 and consists mainly of general liability insurance costs that were paid for the fourth quarter of 2008. General Fund expenditures total 6.959'a of the budget while Water & Sewer Fund expenditures total 5.39% of the budget. - oUonig , - T T_ _T.. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. m 00001 J Net to Date Comparison Descri tion October 2008 October 2007 Net to Date General Fund Taxes Collected 0.00 210,047.42 (210,047.42 Sales Tax 444,611.44 417,324.81 27,286.63 Hotel-Motel Tax 128,891.25 101,712.65 27,178.60 Franchise Fees 54,908.52 54,962.45 (53.93 Permits 1,542.50 2,176.50 (634.00 Court Fines 32,020.04 38,645.50 (6,625.46 Leases & Interest 6,552.05 10,650.94 (4,098.89 Fees & Copies 1,001.30 1,381.00 (379.70 Lamar Count Fire 150.00 150.00 0.00 Streetscape-TXDOT Grant 0.00 15,403.60 (15,403.60 Sanitation Fees 109,139.18 109,433.31 (294.13 EMS Fees 280,868.80 275,381.10 5,487.70 State Revenue 15,549.60 14,259.18 1,290.42 Miscellaneous Fees 10,676.61 18,719.09 (8,042.48 Summer Pro rams 1,275.30 5,772.35 4,497.05 Ger~eraf Fund T'okal Revenues Generat Fund Totat Ex enditures ` Net to Date ' 1,CI8~',18fi.,59 1.50,0;3~92Z. 443,182.63 ' 1,,276,0'~~.~J(} 1,839,815,74:. . ' 56a;795.84 '~,88,833:31 339,446.52 1 50~6113.21 PEDC Fund Sales Tax 88,922.28 83,464.96 5,457.32 Interest Earned 1,394.29 277.19 1,117.10 Loan Pa ments 38,000.00 44,000.00 6,000.00 PEDC Fund Total Revenues' PEDC Fund Tatal Ex enditures Net to Date 1~~,316.57 75s822.06 52,494.51 ' 127,742,15 89,173,51 38,568,64 574.42 1;850,258.28 11°3,925.87 Water & Sewer Fund Sewer 413,963.86 405,542.95 8,420.91 Water 709,047.29 714,205.29 (5,158.00 Cit of Irvin 43,672.84 0.00 43,672.84 Interest Earned 0.00 8,047.60 8,047.60 Miscellaneous 44,461.25 26,223.20 18,238.05 I Capital Projects Fund J I I I Interest Earned 0.00 0.00 ~ Net to Date Comparison October Net to Date.xls 11 /5/2008 - 000021 Net to Date Comparison October October Descri tion 2008 2007 Net to Date CO Series 2002 Construction Fd Interest Earned 0.00 Sale of Scrap Metal/Forfeited Funds 0.00 Revenue Bonds Sinkin Funds Transfer to GO Refundin 2003 60,000.00 17,000.00 43,000.00 Interest Earned 0.00 ~ Tax & Rev CO 2000 1&S Fund I I I I Tax & Rev COs 2000 I&S 0.00 16,741.93 1 (16,741.93)1 Tax & Rev CO 2002 I&S Fund Tax & Rev COs 2002 I&S 0.00 13,483.33 (13,483.33) 2003 GO Refundin Bonds Interest Earned 0.00 10,970.42 (10,970.42) Libra Memorial Fund Interest Earned 0.00 Memorial Donations 520.00 597.90 (77.90 ndable Fund Interest Earned 1 0.00 1 1 0.00 1 October Net to Date.xls 3 11/5/2008 - OOO022 . _ . . . . . . . . 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