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06 Record of Standig CommitteeCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 11/18/08 Originating Department: Presented By: Agenda Item No.: Council Date: 11 /24/08 City Clerk Janice Ellis RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Building and Standards Commission minutes from the meeting on June 16, 2008 Paris Board of Adjustment minutes from the meetings on July 8, 2008 and September 2, 2008 Historic Preservation Commission minutes from the meetings on July 28, 2008; August 13, 2008; August 27, 2008; September 22, 2008; and October 9, 2008 Paris Public Library Advisory Board minutes from the meetings on September 17, 2008 and October 29, 2008 Planning and Zoning Commission minutes from the meeting on November 3, 2008 Main Street Advisory Board minutes from the meeting on August 5, 2008 Lake Pat Mayse Study Committee minutes from the meeting on October 2, 2008 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meetings ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance ❑ P bli H i ❑ O h y'TD Actual $ u c ear ng t er Acct. Name Acct. Number FISCAL NOTES: City of Paris Revised 2/04/08 ~ 0 0 22 REVIEWED AND APPROVED BY: M Administration N City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris M ot~~102o Revised 2/04/08 MINUTES REGULAR MEETING BUILDING AND STANDARDS COMMISSION MONDAY, JUNE 16. 2008 4:00 O'CLOCK P.M. 1. Lucius Joe Jr., Vice Chairman, called the Building and Standards Commission meeting to order at 4:00 P.M. A. The following members were present: Chris Brown Vicki Ballard Lucius Joe Jr. Bill Harris, Alternate Zachary Saffle, Alternate B. The following members were absent: Ryan Lassiter David Nabors Harrell Tippitt Mary Crumpler Scott Scholz, Alternate 2. Approval of Minutes of previous meeting: Motion was made and seconded to approve the meeting minutes far Apri121, 2008. Motion carried unanimously. 4. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures°: A. 40 31 st Street N. W.; Lots 3& 4, Block 2, Mayer Addition - Motion was made by Chris Brown, seconded by Zach Saffle to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. B. 3044 Bonham Street; Lot 25, Block 2, Mayer Addition - Motion was made by Bill Harris, seconded by Zach Saffle to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. C. 1630 W. Campbell Street; Lot 3, Block 5, Maxey Addition - Motion was made by Bill Harris, seconded by Chris Brown to allow 90 days to repair or demolish. If the property is not repaired or demolished in 90 days, the City may demolish, with a " 000024 $1,000 per day civil penalty. Motion carried unanimously. D. 1636 W. Houston Street; Lot 13, City Block 191 - Motion was made by Vicki Ballard, seconded by Chris brown to allow 30 days to demolish. If the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. E. 35 13th Street N.W.; Lot 4, City Block 189 - Motion was made by Vicki Ballard, seconded by Chris Brown to allow 60 days to demolish. If the property is not demolished in 60 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. F. 417 Graham Street; Lot 7, City Block 44-A - Motion was made by Chris Brown, seconded by Bill Harris to allow 30 days to demolish. 1f the property is not demolished in 30 days, the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. 5. Status report related to properties on which the Commission has previously issued orders. There was none. 6. Meeting adjourned at 4:45 p.m. APPROVED THIS 18TH DAY OF AUGUST, 2008. LUCIUS JOE, JR., VICE CHAIRMAN ~ [jUO025 MINUTES REGULAR MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS TUESDAY. JULY 8. 2008 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Terry Christian, Chairman Kyle McCarley Chester Martindale Rodney Bass B. The following members were absent: Alternates: Louis Yates David Glass C. Also present was Lisa A. Wright, Community Development Director. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the April 8, 2008, meeting was made by Chester Martindale, seconded by Kyle McCarley. Motion carried 5-0. 3. Public hearing to consider the petition of Stacey D. Harris to grant a variance of Section 11.5-3(b)(1) of the Fencing Ordinance which prohibits front yard fences except (1) on lots zoned Historic Overlay District (HD) and in accordance with the design standards adopted by the Historic Preservation Commission,(2) on lots in excess of 2 acres in size which are used for single family residential purposes, and (3) on lots which are zoned and used for LI or HI purposes, by allowing a front yard fence on Lot 11, B/ock 10, Gibbons- Braden Addition, being number 1145 15th Street S. E. The public hearing was declared open. Stacey Harris, 1145 15th Street S.E., stated her house was being leveled and was not finished until May after the new ordinance went into effect. The proposed fence will be a 40" wooden picket fence to replace railroad ties that are currently in the yard, and it will be painted white. The fence will be placed 2 feet inside of the property line, and it is needed to keep stray animals and kids out of the yard. Ms. Harris further stated she has spent a lot of money on yard plantings and kids are pulling up her flowers. There are other fences along the street. The proposed fence has been moved from another location, but is in good condition and will be painted. Linda Reyes, 1155 15`h Street S.E., stated she is the mother of the applicant. She said her daughter has done a lot of hard work on the property, and the fence will keep dogs from digging up the dirt they moved in to level the yard. . 000026 No one spoke in opposition. Public hearing was declared closed. 4. Consideration of and action on the petition of Stacey D. Harris to grant a variance of Section 11.5-3(b)(1) of the Fencing Ordinance which prohibits front yard fences except (1) on lots zoned Historic Overlay District (HD) and in accordance with the design standards adopted by the Historic Preservation Commission, (2) on lots in excess of 2 acres in size which are used for single family residential purposes, and (3) on lots which are zoned and used for LI or HI purposes, by allowing a front yard fence on Lot 11, Block 10, Gibbons- Braden Addition, being number 1145 15th Street S.E. Lisa Wright directed Board members to the portion of the new fence ordinance that established the criteria for granting a variance. Kyle McCarley stated he has no problem with a front yard fence, and it will not adversely affect the neighborhood. Terry Christian stated that what she is trying to do exemplifies what the Task Force was trying to do, and that's improve the look of a neighborhood. Rodney Bass stated he has no problem with the fence. Motion was made by Kyle McCarley, seconded by Chester Martindale, to approve the variance. Motion carried 5-0. 5. Meeting adjourned at 12:20 p.m. APPROVED THIS DAY OF 12008. Terry Christian, Chairman m UOU02i MINUTES 1. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:03 p.m. A. The following members were present: Terry Christian, Chairman Kyle McCarley Chester Martindale Rodney Bass David Glass B. The following members were absent: Howard Corriston Alternates: Louis Yates C. Also present was Robert Talley, Code Enforcement Officer. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the July 8, 2008, meeting was made by David Glass, seconded by Rodney Bass. Motion carried 5-0. 3. Public hearing to consider the petition of PETCO to grant a variance of Section 28-23(1) of the Sign Ordinance which provides that "the total area per face of an attached sign shall not exceed one (1) square foot of face area per front foot of /eased or occupied fascia length," to allow 1.525 square feet of sign face area per fronf foot of occupied fascia length on Lot 1, Block A, Petco Plaza, being number 3900 Lamar Avenue (variance to apply to the suite occupied by PETCO only). The public hearing was declared open. The following individuals spoke in favor. Alex Pickering, Scott's Custom Signs, spoke in favor of the petition. The following individuals spoke in opposition. Pete Sisson, 3930 Oleander, spoke in opposition of the petition. Mr. Sisson stated he doesn't think it should go because of strict rules put on local businesses. m UU002S Public hearing was declared closed. 4. Consideration of and action on the petition of PETCO to grant a variance of Section 28-23(1) of the Sign Ordinance which provides that "the total area per face of an attached sign shall not exceed one (1) square foot of face area per front foot of leased or occupied fascia /ength," to allow 1.525 square feet of sign face area per front foot of occupied fascia length on Lot 1, B/ock A, Petco Plaza, being number 3900 Lamar Avenue (variance to apply to the suite occupied by PETCO only). Motion was made by David Glass, seconded by Kyle McCarley, to approve the petition. Motion carried 5-0. 5. Meeting adjourned at 12:30 p.m. APPROVED THIS 7th DAY OF OCTOBER , 2008. Terry Christian, Chairman M 000029 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, JULY 28. 2008 2:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Matt Coyle Ben Vaughan Jerry Raper B. The following members were absent: Paul Denney Susan Scholz Brad Archer C. Also present was Lisa A. Wright, Historic Preservation Officer. 2. Election of officers for• the upcoming year^. a. Chairman - Motion was made by Ben Vaughan to nominate Arvin Starrett as Chairman. Motion carried unanimously. b. vice-Chairman - Motion was made by Ben Vaughan to nominate Paul Denney as Vice-Chairman. Motion carried unanirnously. c. Secretarv - Motion was made by Ben Vaughan to nominate Susan Scholz as Secretary. Motion carried unanimously. 3. Approval of minutes .from previous meetings. Motion was made by Ben Vaughan, seconded by Matt Coyle, to approve the minutes of June 23, 2008 and June 30, 2008. Motion carried 4-0. 4. Consideration of'and action on the.following Certificates ofAppropriateness: a. 25 1" Street N. W. - Community Healthcore - Motion was made by Jerry Raper, seconded by Matt Coyle to approve the Certificate of Appropriateness. Motion carried 4-0. b. 322 Lamar Avenue - by Paul Denney - No action was taken on this item. 0 000036 5. Discussion of and possible action regarding the following structures considered by code inspectors zo be in violation of Article III of Cliapter 7 of the Coe of Ordinances of the City of Par-is, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine whether such buildings or structures can be r-ehabilitated and designated on the National Register of Historic Places, as a r•ecorded Texas Historic Landmark, or as historic properry as designated by the Ciry Council of'the Ciry of Paris: a. 101 E. Washington b. 606 E. Grove c. 769 Ash d. 8315 Street N.E. Motion was made by Ben Vaughan, seconded by Matt Coyle, to send all structures to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried 4-0. 6. Request items for future agendas. 8th and Hearon was pulled previously, report status on next agenda. Reappoint design guideline subcommittee. 7. Meeting adjourned at 2:15 p.m. APPROVED THIS 13TH DAY OF AUGUST, 2008. ARV1N STARRETT, CHAIRMAN - OOU0311 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 13, 2008 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Matt Coyle Jerry Raper Paul Denney, Vice Chairman Susan Scholz, Secretary Brad Archer B. The following members were absent: Ben Vaughan C. Also present was Lisa A. Wright, Historic Freservation Officer. Moment of silence for Ann Rogers. 2. Approval of minutes from previozis meetings. Motion was made by Paul Denney, seconded by Matt Coyle, to approve the minutes of July 28, 2008. Motion carried 5-0. 3. Consideration of and action on the following Certificates of Appropriateness: a. 615 IS` Street S. W. - Ronnie Fox - The Commission stated that the paint was okay, however, the columns must be in wood. Lisa Wright asked the Cominission if they would approve the COA with the condition that the columns be made of wood, and she will talk to him about a facade grant to help make up the difference. Motion was made by Jerry Raper, seconded by Brad Archer to approve the COA with the condition. Motion carried 5-0. Susan Scholz arrived. b. 400 Church Street - Holy Cross Episcopal Church - Motion was made by Paul Denney, seconded by Susan Scholz to approve the COA. Motion carried 6-0. 4. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Cae of Ordinances of the City of' Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine whether such buildings or structures casz be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic . UOU031W Landrrcark, or as historic properry as designated by the City Council of the City of Paris: a. 701 E. Booth b. 250 Clement Road c. 16851 D`" Street N.E. d. 168510`h Street N.E. e. 145010`h Street N.E. f. 146710`h Street N.E. g. 351 10'h Street N.E. Motion was made by Susan Scholz, seconded by Brad Archer, to send all structures to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried 6-0. 5. Report on status of propertv located at 717 8`h Street N.E. 6. Appoint a subcommittee to review the Design Standards for Historic Districts. Lisa Wright was asked to send guidelines to Matt and Brad. Brad. Paul and Susan will report back at the mid-September meeting. 7. Request items for future agendas. Mid-September meeting Design Guidelines. 8. Meeting adjourned at 12:07 p.m. APPROVED THIS l OTH DAY OF SEPTEIVIBER, 2008. ARVIN STARRETT, CHAIRMAN 0 000033 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 27, 2008 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairtnan. A. The following members were present: Arvin Starrett, Chairman Matt Coyle Jerry Raper Paul Denney, Vice Chairman Susan Scholz, Secretary Brad Archer Ben Vaughan B. The following members were absent: None C. Also present was Bethany Golden, Asst. Historic Preservation Officer. 2. Consideration of and action on the following Certificates of Appropriateness: a. 9 East Plaza - Artesia Enterprises, LLC -Gary Brown, Artesia Enterprises, LLC, stated he wants to restore the faqade to the original look of the building. He has chosen a natural color for cast stone so it will look like cast stone and not painted. He emphasized that he wants to use Monterrey White for the trim and Handcock Grey for the brick. The mortar is deep, giving it a more authentic look, less glossy. Mr. Brown further stated he took the buildings adjacent to his into consideration to coordinate color-wise; and the same door and window design will be wrapped in wood like the ones on the top floor. He went over the proposed sign as well, with no lighting proposed at this time. There will be a loft upstairs. The alcove will be wrapped in bead board. Arvin Starrett stated the paint issues for brick/trim is regulated by the Commission and must be masonry color only, but trim is fine so long as it is in the paint book. He also asked what evidence shows the material used in the alcove, and if masonry was used in the alcove. Gary Brown said he could only see wood plate lines. Chairman Starrett stated using bead board to replace masonry was not appropriate according to the Department of Interior Standards. Arvin and Paul recommended bringing brick panels all the way down. This way the front fagade would be all masonry. Paul suggested using an old car siding (plain) looking 3/ inch vs. bead boarding. It has a v groove center match and looks more substantial in nature. Motion was made by Susan Scholz, seconded by Paul Denney to approve the COA for the sign, paint, and alcove remodel; with the bead board being replaced with v groove. Motion carried 7- - 000034 0. Request items for_future agendas. Visionary award for Chamber of Commerce Banquet and cell phone tower @ 1 St National building. 4. Meeting adjourned at 12:40 p.m. APPROVED THIS lOTH DAY OF SEPTEMBER, 2008. ARViN STARRETT, CHAIRMAN . 000035 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY SEPTEMBER 22 2008 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Matt Coyle Jerry Raper Paul Denney, Vice Chairman Brad Archer Ben Vaughan Susan Scholz, Secretary (arrived at 4:05 p.m.) B. The following members were absent: C. Also present was Bethany Golden, Main Street Manager. 2. Approval of minutes from previous minutes. (September 10, 2008) Motion was made by Brad Archer, seconded by Ben Vaughan to approve minutes for September 10, 2008. Motion carried 6-0. 4. Discussion of and possible action on selecting an honoree for the annual preservationist award. The preservationist award committee met and nominated Joey and Michelle Sleeper, Michelle's Crafts. Arvin stated they are two local citizens who saw an opportunity to do something and did it right. Paul Denney discussed vinyl windows and how we struggled with the decision. Motion was made by Paul Denney, seconded by Ben Vaughan to approve the nomination. Motion carried 6-0. Arvin will get with the chamber about Joey & Michelle being at the Annual Chamber Banquet. 5. Receipt of report from the Design Guideline Review Committee. No report. 6. Request items.for future agendas. No report. 1- 000036 Motion was made by Ben Vaughan, seconded by Brad Archer to recuse Paul Denney from item 3A. Motion carried 5-0. 3. Consideration of'and action on the following Certificate of Appropriateness: A. 207 Church Street - First Baptist Church by Paul Denney (the Commission will walk to the church to view the pr-oposed bricks on-site) Paul Denney stated will hide mechanical equipment with faqade. Commissioners walked on north side of sanctuary of First Baptist. There were various bricks used on sanctuary. Paul Denney asked for approval of three different bricks to be used for the faqade/screen of mechanical equipment. He further stated this is the first phase of the project. Motion was made by Ben Vaughan, seconded by Susan Scholz, to approve the COA. Motion carried 5-0. 7. Meeting adjourned at 4:15 p.m. APPROVED THIS 8TH DAY OF OCTOBER, 2008. ARV1N STARRETT, CHAIRMAN . 000(l3/ MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY. OCTOBER 9. 2008 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to arder by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Jerry Raper Paul Denney, Vice Chairman Brad Archer Ben Vaughan B. The following members were absent: Susan Scholz, Secretary Matt Coyle C. Also present was Bethany Golden, Main Street Manager. 2. Approval of minutes from pr-evious minutes. (September 22, 2008) Motion was made by Paul Denney, seconded by Brad Archer to approve minutes for September 22, 2008. Motion carried 5-0. 3. Consideration of and action on the f'ollowing Certificate of Appropriateness: A. 9 East Plaza - Artesia Enterprises, Gary Brown stated that the slate for the alcove will cover a 30' x 18' area. The slate will blend into the concrete sidewalk, and they'll grind it down to blend it. Motion was made by Ben Vaughan, seconded by Paul Denney to approve the COA. Motion carried 5-0. B. 718 S. Main Street - John and Denise Williams - Motion was made by Ben Vaughan, seconded by Jerry Raper to table this item. Motion carried 5-0. Arvin Starrett stated he wanted the cost of proposed mailboxes. 4. Receipt of report fronz the Design Guideline Review Committee. No report. 5. Discussion of and possible action on moving the regular meeting of the Historic Preservation Commission from the four•th Monday of each month to the second Wednesday. 00O03fi No action taken. 6. Request items.for future agendas. There were none. 7. Meeting adjourned at 12:30 p.m. APPROVED THIS 27TH DAY OF OCTOBER, 2008. ARVIN STARRETT, CHAIRMAN UC)UC)35 Paris Public Library Advisory Board 17 September 2008 Minutes The Paris Public Library Advisory Board met Wednesday afternoon, September 17, 2008, at 4 p.m. in the Library gallery. Attending were Debbie Anderson, Linda Vandiver, Hilda Mallory, Bill Kennedy, Jackie Alsobrook, and Library Director Priscilla McAnally. Chairman Kennedy called the meeting to order. Minutes from the previous meeting were approved as printed. The 2008-2009 library budget is essentially the same as the 2007-2008 budget. None of the requested employee classifications was granted. The Region 8 Service Center will sponsor two workshops in the library in October to promote reading in the day care centers. The workshops are for day care center staff. Statistical report showed library visits up over last year, but circulation down. The Friends of the Library will sponsor a wine and cheese fundraiser in October at Reep's Furniture. A$50 check for books sold through Better World Books has been received. The Paris Housing Authority would like to begin an after school program for their children. Program details as to place, etc., need to be worked out. The Director will be out of town October 15-24. The next Advisory Board meeting will be moved to October 29. There being no further business, the chairman adjourned the meeting at 4:35 p.m. Submitted by Debbie Anderson, Secretary " 000046 Paris Public Library Advisory Board Minutes October 29, 2008 The Paris Public Library Advisory Board met Wednesday afternoon, October 29, 2008, at 4 p.m. in the Library Gallery. Attending were Deborah Hatley, Eddie Poole, Hilda Mallory, Linda Vandiver, Debbie Anderson, and Library Director Priscilla McAnally. In the absence of the chairman, Linda Vandiver conducted the meeting. The minutes from the September meeting were approved as printed. The Director reported that this year's Lone Star Library Crrant from the Texas State Library is for $7972. She proposes to use $4877 for new computers and printers for the library staff. The replaced computers will be recycled for use by library patrons. Expenses for patron cards will come to another $2077. The remainder of the grant will be used for courier service for interlibrary loans so patrons will not be charged shipping expenses for those requests. Library expenses for 2007-2008 came in under budget by $26,180. Circulation, library visits, volunteer hours new cards, reserves, and interlibrary loans for September were all up over the 2007 figures. The Friends of the Library spring luncheon will feature the author of The Heretic's Daughter. She will come for travel expenses only. There being no further business on the agenda, the meeting was adjourned at 4:15 p.m. Submitted by ebbie Anderson, Secretary • OODU4i MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY NOVEMBER 3 2008 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, November 3, 2008, was called to order at 5:30 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary Darin Manning Brad Archer B. The following members were absent: Benny Plata C. Lisa Wright, Community Development Director, was also present. 2. Approval ofminutes from previous meetings. Motion to approve the minutes of the October 6, 2008, meeting was made by Curtis Fendley, seconded by Reeves Hayter. Motion carried 6-0. ITEMS 3.A. AND 4 WHERE COMBINED: 3. Public hearing to provide an opportunify to present comments and written evidence and considerafion of and action on recommending to the City Council the adoption of proposed amendments to the Future Land Use P/an Map as follows: A. That the future land use recommended for the property /ocated on Lot 1, City Block 307-A, being number 3215 North Main Street, be changed from Retail to Light Industrial. 4. Public hearing and consideration of and action on the petition of Mark Jones for a change in zoning from a Commercia/ District (C) to a Light Industrial District (LI) on Lot 1, Cify B/ock 307-A, being number 3215 North Main Street. ODU042, . . ....T.. . . ..T. . . . . . . ..f . . . The public hearing on the amendments to the Future Land Use Pian Map and the requested zoning change was declared open. A. The following individuals spoke in favor of the proposed future land use plan map amendment and zoning change petition. Mark Jones, 380 Private Rd 42495, Paris 75462, stated he wants to build a warehouse, so he needs Light Industrial zoning. B. There was no opposition. C. The public hearing was declared closed. Motion was made by Curtis Fendley, seconded by Brad Archer, to recommend to the City Council the amendment of the Future Land Use Plan Map and approval of the zoning change petition. Motion carried 6-0. ITEMS 3.13. AND 5 WERE COMBINED: 3. Public hearing to provide an opportunity to presenf comments and wrifiten evidence and consideration of and action on recommending to the city Council the adoption of proposed amendments to the Future Land Use Plan Map as follows: B. That the future land use recommended for the property /ocated on 8.5 acres being a part of the A208 E. Crow Survey, Tracts 24 and 78, being number 4050 Pine Mill Road, be changed from Low Density Residential to High Density Residential. 5. Public hearing and consideration of and action on the petition of D. Wayne Brown for a change in zoning from a Agricultural District (A) to A Multip/e- Family Dwelling District No. 2(MF-2) on 8.5 acres being a part of the A208 E. Crow Survey, Tracts 24 and 78, and being number 4050 Pir►e Mill Road. The public hearing on the amendments to the Future Land Use Plan Map and the requested zoning change was declared open. D. The following individuals spoke in favor of the proposed future land use plan map amendment and zoning change petition. D. Wayne Brown, 3305 33rd Street N.E., stated that the property to the east is currently agricultural, to the south is partially agricultural, there are 50' lots nearby, Castlegate has duplexes in the area, and commercial property is nearby. Mr. Brown further stated that behind Paris Lumber is zoned Light Industrial, there is a Fire Station across the street to the west, and Celebration Station is across the street to the O N O ou0 4~ north. He said he felt the proposed use is the best use for this property. He advised he wants to build duplexes and four-plexes, and this will increase the tax value in the area. B. The following individuals spoke in opposition of the petition. Sue Shelton, 4130 Castlegate Drive, stated she was not opposed to the request, but she had questions. She asked Mr. Brown where the driveway would be located, if it would be directly across from where Castlegate Drive met Pine Mill Road. Mr. Brown stated that it would not. The public hearing was declared closed. Motion was made by Brad Archer, seconded by Curtis Fendley, to recommend to the City Council the amendment of the Future Land Use Plan Map and approval of the zoning change petition. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lot 5, Block C, Townwood Estates #3, being number 1235 Loop 286 N.E. This item was withdrawn by the applicant. 7. Consideration of and action on the Final Plat of Lot 5, Block C, Townwood Estates #3, being number 1235 Loop 286 N.E. This item was withdrawn by the applicant. 8. Consideration of and action on the Preliminary Plat of Lot 3, Block A, Pine Mill Business Park, being /ocated in the 3700 b/ock of Pine Mill Road. Motion was made by Curtis Fendley, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 9. Consideration of and action on the Master Plat of Lot 3, B/ock A, Pine Mill Business Park, being /ocated in the 3700 b/ock of Pine Mill Road. Motion was made by Brad Archer, seconded by Darin Manning, to approve the plat subject to the City Engineer's recommendation. Motion carried 6-0. 10. Progress update from the Manufactured Housing Subcommittee. Lisa Wright reported to the Commission that the Subcommittee had met a couple of weeks ago and decided that they wanted to draft an ordinance that would treat manufactured housing subdivisions the same as other ,P OODU44 subdivisions, meaning that they wanted the subdivisions to look like a typical neighborhood. She advised that she had done a great deal of research and couldn't find an ordinance that addressed everything the Subcommittee had requested, but she felt that she had found enough from various cities that one could be pieced together and used as a foundation to make some revisions to. Richard Hunt asked if there would be any provisions for the use of these homes in the event of a natural disaster, and Ms. Wright advised that the Subcommittee plans to add provisions for the temporary use of these homes in the event of fires, tornados, etc. She stated that the Subcommittee would be meeting again in the next week or so. 11. The meeting adjourned at 5:55 p.m. APPROVED THIS 1ST DAY OF DECEMBER, 2008. Reeves Hayter, Chairman " OQ(l()45 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD August Sth, 2008 City Hall Council Chambers 107 E. Kaufman 4:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, August 5, 2008 at 4:05 p.m., at City Hall Council Chambers. PRESENT: Bethany Golden - Main Street Manager Kari Daniel Wyatt Bowden Matthew Coyle Clifton Fendley Karol Lyn Moore Jennifer Long Cindy Allcorn Minutes Minutes from June 17 and July 22 were reviewed by board members. Matthew Coyle made a motion that the minutes be approved. Jennifer Long seconded the motion and it passed unanimously. Festival of Pumnkins Brainstorming/Discussion A discussion was held regarding the sale of alcohol at the festival. The board said they would like to pursue the idea. Clifton Fendley and Matthew Coyle will begin researching the possibility. It is the board's impression that a designated area would have to be established and that alcohol could not be consumed throughout the festival grounds (downtown plaza). Cindy Allcorn also suggested that we have coupons at the entrance. Coupons would be used for all food vendors and activities. A percentage of the sales would then go to Main Street. In past years there has only been a set fee for vendors no matter their sales. Wyatt Bowden asked if Bethany thought the current vendors would be open to this new system. She felt that since there is a limited amount of vendors and they do so well at this event they probably would be. Since there is not enough time to have tickets for this year, a survey will be sent to vendors to see how they would feel about the new system. Ticket sales could be a possibility for next year.. What are the citizens asking for out of this event? There has been a very small amount of complaints from the public about the event, approx. 2 or 3 people have complained in 3 years about the quality of vendors at the festival. Vendor quality is getting better each year. According to our vendors this is one of the best organized events they attend. 60% of the vendors are repeat vendors that are good quality and do well. Activities - Actives include; Costume contest, pumpkin decorating, hay maze, pumpkin bowling, fountain fishing, train rides, petting zoo, sports, pet walk, best bike, pet pageant, tractor and car show and much more. Barry Diamond handles a lot of the actives for kids, such as hula-hoop - 00(M46 contest, cake walk and more. He brings his own goodie bags and does a really good job keeping kids entertained. We will use him again this year. Wyatt would like for us to consider using the stage to present awards. Some of these smaller activities happen without any one really knowing about them. Every 45 minutes have a 3 minute `award ceremony'. Additional activities suggested included 3 on 3 basketball; dodge ball and a dunking booth. Press - Newspaper is contacted in September. Paid advertising goes out 2 weeks ahead of the event in the Paris News, and out on the radio the Sunday before. It was suggested that we look into advertising in the Dollar Saver and the Thrifty Nickel. Volunteers - In the past we have had 40 or so North Lamar students and Paris High students to help. Last year Bethany met with them the night before at the Aikin building to give them a shirt and let them know what they would be doing. Decorations cost about $1000 -$1500. Some of the cost was recouped last year by charging merchants for hay & mums. Clifton suggested that someone talk to the FFA about donating bales of hay that could be dropped off and picked back up, in order to help with the cost. Sponsors - Letters sent out in July. We have received $5700 so far. The average is $12000 - $14000 each year in sponsorships & vendor fees. Bethany needs help organizing children's activities & volunteers; putting together small goodie bags; map out where vendors will go and where kids train will go (this has been problematic in past years). Karol Lynn Moore & Jennifer Long volunteered to help with the map. Kari Daniel will help with marketing. Matthew Coyle will help with goodie bags. Cindy Allcorn will help with children's activities. Manaeer's Report Fly in Concessions - Concession items would be brought in and set up in the airport terminal. Hamburgers and chips and whatever we think we could handle would be sold. Concessions would be open for 4 hours. $5 for parking will go to the Grand Theatre project. The city anticipates approximately 1000 people will be at the fly in though out the day. We will be doing the parking and will do concessions if we can get enough volunteers. Request For Future Agenda Items Grants available Future Movies in the Park Adiournment A motion to adjourn the meeting was made by Matthew Coyle and seconded by Kari Daniel. Motion passed unanimously. Meeting was adjourned at 4:35 p.m. Minutes prepared by Kari Daniel, Main Street Advisory Board Secretary. Approved this 16th day of September 2008. Wyatt Bowden, Chairman - OOU04i MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, OCTOBER 2, 2008 Call the meeting to order. Chairman Hayter called the meeting to order at 4:07 p.m. 2. Committee member roll call. City Engineer Shawn Napier called roll. Members present were Dennis Chalaire, Reeves Hayter, John R. Kruntorad, Gene McWaters, Michael Moffitt, Sharron Nabors, and Richard Quarles. Ex-Officio Members present was Ray Ball. Members absent were Herb Campbell, Rick McDougall, Jim Noble and Dan Smith. Ex-Officio Members absent were Bryon Billman, Renee Harvey, Jim Kays, Frank Wright, and Bob Campbell. Alternate Member absent was John Mathis. Also, present were city staff Shawn Napier, City Engineer; Doug Harris, Utilities Director; Kent McIlyar, City Attorney; Ken Choffel and Cory Shockley, HDR; Randall Dobbs, Nathan D. Maier; Todd Reck, City of Irving; Mary Madewell, Paris News; and Darrell Cline, Cline Consulting. 3. Approva] of minutes from previous meeting. (September 18, 2008) A Motion to approve the minutes was inade by John Kruntorad and seconded by Dennis Chalaire, motion carried unanimously. 4. Citizens forum. No one spoke. 5. Discussion and possible action on future water demands. No Presentation. 6. Presentation from HDR on Pat Mayse/Lake Crook models and results. Presentation by HDR on Pat Mayse/Lake Crook see power point print out regarding water availability. Page 1 of 2 ~ OO004fi 7. Discussion and possible action on a policy for committee members making presentations to the public. Discussion of draft public education policy, power point presentation. Dennis Chalaire provided a draft presentation. Still a work in progress. 8. Possible future agenda items. Review and discuss public presentation. 9. Adjournment. There being no further business, a motion to adjourn the meeting was made by John Kruntorad and seconded by Sharron Nabors, motion carried unanimous. The meeting was adjourned at 5:29 p.m. Approved this 30th day of October, Reeves Hayter, Page 2 of 2 s. UOta()4~