2008-093-RES-APPROVING AND AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES CONTRACT WITH HDR ENGINEERING, INC. FOR WATER SUPPLY PLANNING CONSULTING SERVICES FOR LAKE PAT MAYSE WATER AVAILABILTIY STUDYRESOLUTION NO. 2008-093
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF
AMENDMENT N0. 1 TO THE PROFESSIONAL SERVICES
CONTRACT WITH HDR ENGINEERING, INC. FOR WATER SUPPLY
PLANNING CONSULTING SERVICES FOR LAKE PAT MAYSE
WATER AVAILABILITY STUDY TO INCREASE THE NOT TO
EXCEED PRICE IN THE EXISTING CONTRACT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARIIVG AN EFFECTIVE DATE.
WHEREAS, on May 27, 2008 the City Council approved a professional
services contract with HDR Engineering, Inc. for water supply planning consulting
services; and,
WHEREAS, the initial work authorization as stated in the contract was set
by the City Council on a preliminary basis at $75,000 prior to the scope of work
being fully developed; and,
WHEREAS, after the initial meetings with the City and Water Committee
HDR prepared an itemized scope of work which indicated that the cost of
professional services would actually total between $95,000 and $133,000
depending on work items requested by the City and Water Committee; and,
WHEREAS, HDR anticipates that the costs of professional services under
this contract will total $95,000 and have requested an amendment to the contract
and HDR has requested an amendment to the contract (Amendment No. 1) in the
amount of $20,000 for the requested services; and,
WHEREAS, the City Council hereby finds that it is in the best interest of the
City of Paris and its citizens that Amendment No. 1 to the Professional Services
Agreement dated May 27, 2008 with HDR Engineering, Inc. be, and the same
should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PARIS THAT:
Section 1. The findings set out in the preamble to this resolution are
hereby in all things approved.
Section 2. Amendment No. 1 to the Professional Services Agreement for
Engineering Services for the Lake Pat Mayse Water Availability Study with HDR
dated May 27, 2008 be, and is hereby accepted.
Section 3. The City Manager be, and he is hereby authorized and directed
to execute on behalf of the City of Paris Amendment No. 1 to the Professional
Services Contract with HDR Engineering, Inc. substantially in accordance with the
form attached hereto as Exhibit A and any and all other necessary documents
related thereto.
Section 4. This resolution shall be effective immediately upon passage.
PASSED AND ADOPTED this 27th day of October, 2008.
esse Ja es Freelen, Mayor
ATTEST:
,
ganhice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, Ci A torney
September 23, 2008
Kevin Carruth
City Manager
City of Paris
PO Box 9037
Paris, Texas 75461-9037
RE: Amendment No. 1 for Engineering Services for Lake Pat Mayse Water
Availability Study
Dear Mr. Carruth:
Over the past few months, our firm (HDR Engineering,. Inc. or HDR) has
been performing services associated with the Lake Pat Mayse Water Availability
Study in accordance with our contract dated May 5, 2008. As stated in our letter
to you dated July 22, 2008 (attached), we were aware that the initial work
authorization as stated in the contract was set by the City Council on a
preliminary basis at $75,000 prior to the scope of work being fully developed. On
June 9, 2008, after our initial meetings with the City and Water Committee, we
submitted an itemized scope of work (attached) which indicated that the cost of
professional services would actually total between $95,000 and $133,000
depending on work items requested by the City and Water Committee. During the
past month, work items that we will be performing have been established.
Now that the scope of work has been established, HDR anticipates that the
costs of professional services under this contract will total $95,00 0. We are
therefore requesting an amendment to our contract (Amendment No. 1) in the
amount of $20,000 for the requested services. If upon completion of these
services, the City or Water Committee requests additional work to be performed
we will submit an additional amendment request for your approval.
If this request meets with your approval, please sign the authorization
below and return one original to our office. We thank you for your consideration
and look forward to continuing to work with the City and Water Committee on
this important project.
HDREngineering,inc. 4401 WestGateBivd. Phone:512•912•5100
Suite 400 Fax: 512•912•5158
C~,/ (J IBI T~ Austin, TX 78745 www.hdrinc.com
1
G /1 fl
Submitted by;
Kenneth L. Choffel, P. E.
Sr. Vice President
Enclosures
Cc: Shawn Napier
HDR Engineering, Inc.
Revin Carruth
Title. City Manager
CITY OF PARIS, TEXAS
WATER AVAILABILITY STUDY OF PAT MAYSE LAKE
Tasks
Recommended
Task
Total
by
No.
Task Description
Cost
Shawn Napier
1
Water Availability Analysis
a
QA/QC RRWAM for Reasonableness
$8,372
$8,372
b
Sedimentation Anal sis
$3,135
$3,135
c
Pat Ma e Stand-Alone Yields
$6,270
$6,270
d
Crook Lake Stand-Alone Yields
$6,270
$6,270
e
Pat Ma e'elds w/ TWDB Surve data
~$1,589
$1,589
Total Task 1
$25,637
$25,637
2
Demand & Supply Analysis
a
Review Re ion D Demands
$3,744
$3,744
b
Review Current Contracts & Peak/ Avera e Demands
$2,394
$2,394
c
Com arison of Demands and Su 1
$2,713
$2,713
d
Finalize Future Demands
$2,796
$2,796
e
Market Value Rate Anal is others
$0
$0
Total Task 2
$11,647
$11,647
3
Additional Water Resources Analysis
a
Pat Ma e Reallocation
$8,052
$8,052
b
Pat Ma se Overdraft of S ills
$7,099
$7,099
c
S tem O eration Ma e and Crook
$5,880
$5,880
d
Crook Lake Raise O tions
$6,583
e
Pat Ma e with Red River Diversions
$7.219
f
Return Flows
$4,605
Pine Creek O tions
$9,178
h
Recreationai Lake Level Anal sis
$1,856
$1,856
i
Crook Lake Dred e O tions
$0
Groundwater
$0
Total Task 3
$50,472
$22,887
4
Meetings
a
June 5- Water Committee Meetin
$4,515
$4,515
b
Coordination with Irvin consultants
$3,429
$3,429
c
Results Meetin 1- 7/31
$4,691
$4,691
d
Results Meetin 2- 10/23
$4,691
$4,691
e
Results Meetin 3- 11/6
$4,691
$4,691
Total Task 4
$22, 019
$22, 019
5
Project Report
a
Re ort Develo ment
$12,633
$12,633
Total Task 5
$12,633
$12,633
Subtotal Tasks 1-5
$122,408
$94,822
6
Additional Services (If Needed)
a
Modifications to Red River WAM
$11,569
Total Task 6
$11,569
Totals
$133,977
$94,822
Revised 912312008
HDR ENGINEERING, INC. Fee_Estimate_contract and proposal review values.xls I