2008-095-RES- AWARDING THE BID FOR THE PURCHASE OF FOUR (4) 2009 FORD CROWN VICTORIA POLICE PATROL CARS FOR THE USE IN THE PARIS POLICE DEPARTMENTRESOLUTION NO. 2008-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDING THE BID FOR THE PURCHASE OF FOUR (4) 2009 FORD CROWN
VICTORIA POLICE PATROL CARS FOR USE IN THE PARIS POLICE
DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 22nd day of
September, 2008, in Budget Ordinance No. 2008-033, authorize the advertisement for bids for
the purchase of four (4) 2009 Ford Crown Victoria Police Patrol Cars for use in the Paris Police
Department, which bids were received until 3:00 o'clock p.m., Tuesday, the 4th day of November,
2008; and,
WHEREAS, the lowest responsible bid providing the best value for the City was received
from Paris Ford, Lincoln, Mercury of 3411 NE Loop 286, Paris, Texas 75460, in the amount of
$78,400.00 and it should be awarded the bid for the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the bid of the Paris Ford, Lincoln, Mercury for four (4) 2009 Ford
Crown Victoria Police Patrol Vehicles in the amount of $78,400.00, be, and the same is hereby,
accepted as the lowest responsible bid which provides the best value to the City (see Bid
Tabulation attached hereto as Exhibit A), conditioned upon said police vehicles meeting all of the
terms and specifications included in the bid documents.
Section 3. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 10th day of November, 2008.
ATTEST:
,
CL,~~
a ice Ellis, City Clerk
APPROVED AS ORM:
~
W. Kent McIlyar, City Attorney
J se Jam s Freelen, Mayor
_ _ T
Bid Tabulation Report
Sealed bids were opened on November 4, 2008 beginning at 3:00 PM by Chief Louis and witnessed by
Asst. Chief Hundley.
Company Bid Amount Delivery Time
1. Legacy Ridge AutoPlex $80,308.00 30 Days
Person Submitting Bid: Charles E. Willis
612 Oilmill Road
Van Alstyne, TX 75495
2. Brian Toliver Ford $91,502.08 120 Days
Person Submitting Bid: Oscar Strain
1040 Gilmer
Sulphur Springs, TX 75482
3. Bob Utter Ford, Lincoln, Mercury $86,308.00 45 Days
Person Submitting Bid: Mike Proctor
2525 Texoma Parkway
Sherman, TX 75090
4. Paris Ford, Lincoln, Mercury $78,400.00 14 Days
Person Submitting Bid: Roger Ballard
Justin Wideman
3411 NE loop 286
Paris, TX 75460
EXHIBIT ..L
INVITATION FOR BIDS
FOR FURNISHING AND DELIVERY
OF
Four (4) 2009 Ford Crown Victoria Police Patrol Cars
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
903-785-7511
NOTICE TO BIDDERS
The City of Paris will receive sealed bids until Tuesday, November 4te, 2008 for the furnishing
and deGvery of four (4) 2009 Ford Crown Victoria poGce patrol vehicles. Sealed bids shall be
addressed to the Honorable Mayor and City Council c/o Office of the City Manager, P. O. Boz
9037, Paris, Texas 75461-9037.
No bids shall be received later than 3:00 p.m., Tuesday, November 0, 2008. At this time all
bids received shall be publicly opened, tabulated and announced. Bids will then be referred to
the Mayor and City Council for consideration during the regular council session on Monday,
November lOth at 6:00 p.m. .
NO EXCEPTIONS TO SPECIFICATIONS ARE ALLOWED.
All bidders are requested to use the attached bid form in submitting their total quotes. If
explanation or additional room is needed, please use company letterhead and attach to our
form. Bid managers shall fill out the requested company information on the bid form. Please
ensure legibility in case there are questions. Place all bid submission materials inside an
envelope marked clearly on the outside of the envelope "2009 Ford Crown Victoria Police
Patrol Vehicles BID".
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to award as may be advanta.geous to the City of Paris. NO EXCEPTIONS TO SPECIFICATIONS
ARE ALLOWED.
No sta.te or municipal sales tax is applicable to this purchase and will not be included in the cost.
Payments sha11 be made in full within ten (10) da.ys after the equipment is received and approved and
invoices for same have been furnished.
Questions concerning this bid shall be addressed to the Chief of Police by phoning 903-737-4100
during regulaz office hours.
PUBLISH THE PARIS NEWS
SUNDAY, October 12, 2008
SLTNDAY, October 19, 2008
LEGAL NOTICE
The City of Paris will receive sealed bids at the office of the City Manager, City of Paris, P. O. Box
9037, Paris, Texas 75461-9037, for four 2009 Ford Crown Victoria poGce patrol cars.
Bids will be received until 3:00 p.m., Tuesday, November 4th, 2008, at which time all bids received
will be opened, ta.bulated, and referred to the City Manager. Bids will then be referred to the City
Council for consideration at the Council meeting to be held November 10ffi, 2008, starting at 6:00
p.m.
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to award as may be advantageous to the City.
- - _
Those submitting bids are notified of city exemption from otherwise applica6le sales and excise
taxes.
Information, specifications and bid forms may be obtained at the office of the City Manager, City
Ha11, 135 First Street S.E., Paris, Texas 75460.
CITY OF PARIS, PARIS, TEXAS
JAr1ICE ELLIS, CITY CLERK
BID FORM
TO: Honorable Mayor and City Council
City of Paris, Paris, Texas
(UWe) hereby offer to furnish the City of Paris, Paris, Texas FOUR (4) 2009 FORD CROWN
VICTORIA POLICE PATROL VEHICLES meeting all specifications for the consideration
stated herein.
Bid amount:
Delivery completed in days.
"I understand that submission of this bid shall be construed as my acceptance of all of the
terms and conditions contained in the specifications and any and all other documents made a
part of this packet"
Authorized Signature of Bidder
Please type or clearly print the following information:
Name of Company:
Name of Bid Manager: Address:
City, State, Zip:
Telephone number:
Fax number:
SPECIFICATIONS
These specifications are for the furnishing and delivery of 4 Ford Crown Victoria Police Interceptor
2009 year model police patrol vehicles for use by the Police Department of the City of Paris. The
vehicles bid shall be new, and free of defect. Delivery location is 50 W. Hickory Street, Paris, TX
75460.
POWERTRAIN / FUNCTIONAL
1. FLJNCTIONAL
A. Air induction system
B. Low Friction, non-grease upper ball joints
C. Maintenance Free 78-AH 750 CCA
D. Body on frame construction
E. Brakes
1. Brake shift interlock isolation from tail lights
2. Manual Parking Brake Release
3. Power Anti-Lock Braking System (ABS)
4. Single stroke parking brake.
F. Drive Shaft - Aluminum
G. Drive train - Rear Wheel Drive, AXeI Ratio 3.27
H. Engine
1. 4.6 L FFV OHC V8 (250 HP)
2. Engine Idle Meter 3. Engine oil cooler
L Exhaust System - Dual stainless steel
J. Fail Safe Cooling K. 19 Gallon Fuel Tank
L. Generator - High output, 200 Amp max output, 132 Amps at idle
M Volta.ge regulator-electronic, integral to generator
N. Heat Ducts - Rear floor mounted
0. Hood Assist- Gas cylinder
P. Horn- Dual Note
Q. Ignition System- electronic distributor-less, coil on plug ignition system
R. Jack - Scissors style
S. Multi-speed electro-drive fan
2. STEERING
A.
Power rack and pinion
B.
Power steering oil cooler
C.
Variable-assist power steering
3. SUSPENSION
A.
Front and rear stabilizer bars
B.
Heavy Duty Frame
C.
Heavy Duty nitrogen pressurized mono-tube shock absorbers
D.
Heavy Duty Suspension
E.
Short-long arm front suspension
F.
Watt's linkage rear suspension
4. TRANSMISSION
A. 4-speed automatic transmission
B. Oil to air transmission oil cooler
5. ELECTRICAL
A. Interior Wiring Harness
B. Trunk Wiring Harness
EXTERIOR
1. Bumpers -Body color, concealed one piece full wrap cover
2. Deck lid - Low lift over design
3. Glass - Solar tinted
4. Grille - Black
5. Mirrors - Black, fold away dual remote power
6. Paint - Bright white with clear coat
7. Tires
A. 17" Spare tire / wheel conventional size
B. P235/55Rx17 A/S BSW
8. Wheels- Heavy Duty Steel Rims 17" x 7.5"
9. Spot Light = Driver's side
10. Front license plate bracket
11. Color keyed body side moldings
12. Wheel covers - Center hub cap design
INTERIOR
1. Air Conditiooing - Manual
2. Audio - AM/FM Radio, Rear window antenna
3. Door Locks - Power
4. Floor Covering - Heavy Duty rubber
5. Footrest - Driver Side
6. Glove Boz - Lighted and lockable
7. Instrument Panel
A. 140 MPH Certified Calibration Speedometer
B. Analog Gauges Instrument Cluster
C. Easy Access Labeled Fuse Panel 8. Lights
A. Dome and Luggage Compartment Lamps
B. Dual Beam Map Lamp
C. Light Bar connector, 40 amp battery circuit at front right corner of
trunk
9. Mirror - Day / night inside rearview -
10. Power point - Rear power access point (power junction box providing
power to trunk mounted equipment)
11. Seats
A. 2-way head restraints
B. Cloth Buckets in front (manual adjust) Vinyl Bench in rear
12. Steering Wheel - Tilt
13. Sun visors - Cloth Covered
14. Trim A. Color keyed front and rear scuff plates
B. Integral front door map pockets
C. Luggage Compartment carpet
D. Removable headliner with high intensity dome lamp
15. Trunk - Deep well
16. Wiodows
A. Power, express down for driver
B. Rear window defroster
C. Defroster Grill w/integral vertical ribs
SAFETY / SECURITY
1. Airbags
A. Side (Driver and passenger)
B. Driver and Front Passenger
C. Dual2nd Generation Front supplemental restr,-dint system
2. Battery Saver - auto turn off after 30 minutes
3. Child safety latches on rear doors
4. Emergeocy Interior trunk release
5. Side door intrusion beams
6. Tire Pressure Monitoring System ( i Mps)
WARRANTY
Standard manufacturer warraii1ty of 3 years or 36,000 miles `bumper to bumper',
5 years on power 1!a,ln components.
BID FORM
TO: Honorable Mayor and City Council
City of Paris, Paris, Tezas
(I/We) hereby offer to furnish the City of Paris, Paris, Tezas FOUR (4) 2009 FORD CROWN
VICTORIA POLICE PATROL VEHICLES meeting all specifications for the consideration
stated herein.
Bid amount: Delivery completed in days.
"I understand that submission of this bid shail be construed as my acceptance of all of the
terms and conditions contained in the specifications and any and all other documents made a
part ofShis packet"
ture of Bidder
Please type or clearly print the following information:
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Name of Company: _ 4/25 2"~~~G' •~i~/'G~~~~✓ ~`~E~Gv
Name of Bid Manager: .l ~4,E~ ~,4r~.~r.,c~ - usTi.~~LJ'1.d~M~✓
Address:
City, State, Zip:
Telephone number:
Faz number:
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BID FORM
TO: Honora6le Mayor and City Council
City of Paris, Paris, Texas
(UWe) 6ereby offer to furnish the City of Paris, Paris, Teacas FOUR (4) 2009 FORD CROWN
VICTORIA pOLICE PATROL VEFIICLES meeting all specifir.ations for the consideration
stated herein.
Bid amount: Delivery completed in days.
"I understand that submission of this bid shall be construed as my acceptance of all of the
terms and conditions contained in the specifications and any and all other documents made a
part of this packet"
Authorized Signature of Bidder
Please type or clearly print the following information:
N
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ompany:
ame o
Name of Bid Manager:
f, A PIC
Address:
City, State, 7.ip:
C=
Telephone number:
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J'
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Faz number.
9~33 -
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BID FORM
TO: Honorable Mayor and City Council
City of Paris, Paris, Texas
(UWe) hereby offer to furnish the City of Paris, Paris, Tegas FOUR (4) 2009 FORD CROWN
VICTORIA POLICE PATROL VEHICLES meeting all specifications for the consideration
stated herein.
14id amount ~~l ~~UF~. Delivery completed in Q - days.
"I understand that submission of this bid shall be construed as my acceptance of all of the
terms a d onditions contained in the specifications and any and all other documents made a
part o this packet" /I
.ILIK-L
ized Signature of Bidder
Please type or clearly print the following information:
Name of Company: c'`e'
Name of Bid Manager: J' J Z/ ~ z/-
Address:
City, State, Zip:
Telephone number:
Fax number:
°2
BID FORM
TO: Honorable Mayor and City Council
City of Paris, Paris, Texas
(UWe) hereby offer to furnish the City of Paris, Paris, Tezas FOUR (4) 2009 FORD CROWN
VICTORIA POLICE PATROL VEHICLES meeting all specificadons for the consideration
stated herein.
Bid amount: $86,308.00
Delivery completed in`~ ~4x'~" days.
"I understand that submission of this bid shall be construed as my acceptance of all of the
terms and conditions contained in the specifications and any and all other documents made a
part of this packet"
i
,
Author' ed Signature of Bidder
Please type or clearly print the following information:
Name of Company: BOB UTI'ER FORD LINC MERC
Name of Bid Manager: ~ PRO=
Address: 2525 TEXOMA PKWY
City, State, Zip: SHERMAN 'PX 75090
903 892 3555
Telephone number:
Faz number: 903 893 8693
TO: KEVIN CARRUTH, CITY MANAGER
FROM: KARL LOUIS, CHIEF OF POLICE
SUBJECT: BID RECOMMENDATION / POLICE CARS
DATE: NOVEMBER 4, 2008
The City of Paris advertised for bids for four (4) 2009 Ford Crown
Victoria police package vehicles. The bids were opened on November
4th, 2008 at 3:00 PM at Paris City Hall. There were four (4) bids
received (see attached bid tabulation report). Ten bid packages were
mailed or faxed to various Ford dealers in the area. The Police
Department budgeted $81,772.00 for these vehicles.
Being that Paris - Ford - Lincoln - Mercury had the low bid in the
amount of $78,400.00 and meets the specifications it is my
recommendation to purchase the vehicles from them. Delivery date will
be within fourteen (14) days.
/kl